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I have set up a form with Google Spreadsheet where I want to collect grocery expenses for different people. How can I sum the expenses for different persons? Each row has a column with the person's name and the amount spent.

Let me give an example for the problem:

Table:

A      B
Name Amount
Me    1 
You   2
Me    3
Me    4
You   5

I want to SUM column B where column A = "Me" so the result is 8.

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2 Answers 2

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19

You can use the SUMIF function to calculate the total sum for each person.

If you enter the following formula in a cell you like, it will give you the total amount spent by "Me":

=SUMIF(A2:A6,"=Me",B2:B6)

where A2:A6 is the Range, "=Me" is the Criteria, and B2:B6 is the Sum_Range.

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3
  • Here's how to get a list of available functions
    – none
    Feb 23, 2011 at 7:50
  • 1
    For this to work in non-US locales you need to use ";" instead of "," in the statement above. Otherwise you'll get an "#ERROR!".
    – Emil Stenström
    Feb 20, 2013 at 9:27
  • @EmilStenström: True. I have Turkish locale and I always use ; in Excel formulas. Additionally, if you work with macros in Excel, you always have to use , for formulas in your code even if you have non-US locales.
    – Mehper C. Palavuzlar
    Feb 20, 2013 at 20:10
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Since the expenses are for different people I would suggest a pivot table so not only is Me summed but so are all other people, and a control total created automatically.

Data > Pivot table... , Add Name to Rows and Amount to Values as Summarise by SUM:

WA12721 example

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