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The company I work for uses Google Apps (currently the free edition). I am nearing my storage limits (1GB) for the associated Google Docs.

Is there a way to find the large files (non Google Docs format files) that I have uploaded to Google Docs? I don't see a way to filter files based on size. I am hoping to delete the larger files to free up some space for my account. I am aware that we can purchase more storage if we need it, but I want to try deleting some files before we consider purchasing more storage.

Any suggestions?

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2 Answers 2

up vote 7 down vote accepted

The answer does not quite fit into webapps, but there it is. I don't know of any other way to get the info without custom code.

  1. Go to Google Docs
  2. Create a new Spreadsheet
  3. Go Tools/Script Editor
  4. Replace the empty function in there with the text from here: http://pastebin.com/2uRe6GR0
  5. Save (give any name)
  6. Press run (green arrow) button. You may need to do it twice and at some point it will ask you to authorize the script and then you may need to press it again. Basically get the script to run
  7. Go back to your original empty spreadsheet and voila, it has the information you need with the biggest file at the top. Apparently, files in native Google Docs format show size as 0 and do not contribute to your quota.
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Worked like a charm. Thanks. I knew there was some way to get this information using the GDocs API, but your answer got me there without me having to write any code myself. Would the question/answer be more appropriate at Stackoverflow perhaps? –  ossandcad Jul 18 '11 at 17:46

This feature is available in Google Docs - it probably has been added after you looked for it, but here it goes for the reference: You can sort by file size, use the sort button in the upper right corner. Remember to select All items first.

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I think you forgot to add the actual reference :) –  Lipis Mar 1 '12 at 11:07
I did not forget a reference: I described user actions needed for you to sort by size. Hope this helps. –  user41207 Apr 16 '12 at 11:43

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