We're using a Google Apps domain where I work, and I have a strong suspection that it's not possible to share anything with other people unless I send them a link.
What I do:
- I create a document
- I use the "share" button to set sharing to our domain (I check "everyone from XXX domain can access the document". I don't check "people from XXX domain who have the link", as I want it to work even without distributing the links.)
Then, my colleague goes to our Google Docs, and doesn't see the document anywhere in his list. When he types the document's name into the search box, nothing comes up. After I send him the link, he can access it fine.
What do I have to do to make it work the way I want (e.g. for people to see the document even without getting the exact link)?