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How can I use Gmail to put some comments/notes on the emails that are only visible to me?

For instance, a user asks me for something I could make a note like "ask Mkt dpt of this and send ASAP. If no response is given until Thursday, ask again!"

How do I set this up in Gmail? Is there any free extension?

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Doesn't creating a draft of the email, and not sending it, will be enought? – woliveirajr May 9 '12 at 19:01
not really @woliveirajr – Miguel Ribeiro May 10 '12 at 21:51

migrated from superuser.com May 9 '12 at 20:59

5 Answers

up vote 3 down vote accepted

I would suggest Active Inbox, a Firefox Addon for Gmail. The free version allows to organize email using the GTD methodology, but the Plus version (which is paid) has other features such as notes and deadlines in the emails.

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WOW! It is awesome! The catch is the price... I think it is a little bit expensive (and takes to much space on screen...) – Miguel Ribeiro May 10 '12 at 22:03
up vote 2 down vote
+25

what about "More", "Add to Tasks" in GMail? It seems you are giving yourself a task here where you say "if no response until Thursday, ask again."

https://support.google.com/mail/bin/answer.py?hl=en&answer=106237&ctx=mail

You could also consider a set of labels in gmail.

http://support.google.com/mail/bin/answer.py?hl=en&answer=118708#0

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Good answer! I was going to mention Labels too, first thing that came to mind! Active Inbox might be overkill (or maybe not, but it isn't free). Labels is very easy to use, does exactly what you need, and it might be possible to sync with your Google Calendar, though I'm less certain of the latter. – Feral Oink May 13 '12 at 15:00
The problem of tasks is that it doesn't get associated with a particular email... – Miguel Ribeiro May 13 '12 at 17:19
@MiguelRibeiro but labels do. I don't think what you want exists, exactly, so you'll need to experiment and see what is acceptable. – Jeff Atwood♦ May 13 '12 at 18:02
@JeffAtwood But with labels I can't add notes to an email :( ActiveInbox is the best (and only) that I've seen so far.. – Miguel Ribeiro May 13 '12 at 23:08
up vote 2 down vote

There is also Boomerang for Gmail. Works with Chrome, Firefox and Safari.

Boomerang will return the email from Archive to Inbox at specified time and attach a note to the conversation thread. The note feature is not free, but with this app you get a clear screen and a clean inbox :)

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up vote 1 down vote

You can allaways send reply to yourself, it will be part of the conversation. For more complex stuff there are extensions availible for Google apps for bussiness in google apps market.

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up vote 0 down vote

Another Firefox add-on that might help you is: https://addons.mozilla.org/en-US/firefox/addon/gmail-notes-sidebar/

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