Take the 2-minute tour ×
Web Applications Stack Exchange is a question and answer site for power users of web applications. It's 100% free, no registration required.

I ask, because I can't find any emails in Gmail from June 2008. They have all been deleted... forever, it appears.

I've heard that after 30 days in the trash, messages are no longer recoverable. Is this true?

And if so, is there a way to delete messages, but ensure that I'll be able to view those messages 4 years from now?

share|improve this question
2  
The word "delete" implies permanent destruction. If you want to be able to get to messages four years hence, you don't want to delete them; you want to do something else. –  Al E. Nov 28 '12 at 13:44

2 Answers 2

up vote 4 down vote accepted

Archive your emails instead of deleting them. Then you can always access them with the "All mail" link. If you send your emails to the trash, they will be removed after a period of 30 days.

On a different note, if you don't trust the cloud fully, I recommend taking a backup of your email and storing it locally. Then you can always access them no matter what happens to your Google account or if you accidentally delete important emails.

One way of taking a local backup is using Mozilla Thunderbird and a plug-in that can save local copies of your emails in a standardized format. Another benefit of that is that it becomes easier to search in your collection of email (ironically, the search feature of Gmail has serious flaws).

share|improve this answer
    
Archive appears to be THE answer here, which isn't totally satisfactory considering I use "All Mail" as my default email view. Might have to change some behaviors to get better inline with Gmail's design... –  samthebrand Nov 28 '12 at 17:04
    
Inbox is supposed to be your default email view. And when you're done with a conversation, you archive it. "All mail" is the view you go to when you want to locate archived messages. –  Gruber Nov 28 '12 at 20:29

The great benefit of Gmail is the use of labels. Every email starts with the inbox label. Then depending on filters that you setup they can have other labels added. Each message/conversation can have multiple labels, as opposed to a folder system where a message/conversation can only be in one folder.

In a small number of cases some emails will end up in spam, though the user has some control over that as well.

Once you no longer want to see a message/conversation on the front page of the system, then archive the email/conversation using the archive button. This action only strips the inbox label from the message. A message will automatically be reloaded into the inbox if a new message is added to the conversation.

A message can be easily found via searching with label:mylabel. plus the usual methods such as from, date, subject, and that it contains specific words. You can also quickly jump to all the messages with a label by clicking on the label in the list of labels on the left side of the screen.

Look at the documentation, and other questions on this site that discuss the use of filers, and multiple inboxes.

Never delete, but label and archive everything.

share|improve this answer

Your Answer

 
discard

By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.