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I have a main folder in Google Drive with lots of sub folders that also have sub folders. The main folder is shared with my team. Some of the sub folders are shared with external people (temporary consultants for example). This has become a mess. I need to see a list of all people that have access to the sub folders so that I can delete the sharing. How can I do that?

I could go through all sub folders manual one by one but that would take forever.

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I don't see any way to do it easily. There might be some tool available to a Google Apps admin, but I don't know what it might be. –  Al E. Jul 1 '13 at 13:47
Thanks! I'm using Google apps and I'm the admin, any idea? –  Martin Jul 2 '13 at 13:08
Not from me, sorry. I'm just a regular old Google Account user. –  Al E. Jul 2 '13 at 13:12

6 Answers 6

If you know the email addresses of the people you have shared files with, all you have to do is enter the following search in Google Drive's search bar:

to: [email address]

Google Drive will then show all files shared with that user.

Hope this helps!

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I know this answer is a bit late, but there is a new solution to this problem.

Check out https://whohasaccess.com to uncover all the people that access your shared files and folders.

enter image description here

Disclaimer: I'm part of the team that developed WhoHasAccess.

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Sorry, there is currently no built in way to do this. As of now the only way is to do it manually by viewing the sharing options of the folder (As the GIF below depicts)

enter image description here

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I needed this so bad for my Google Apps account!

After a bit of searching, I found this post which uses a Google Script to scan all folders/files and sends you an email of all people who can access your Google Drive files.

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Actually this is a very new script! Written in September 11, 2013. –  Mohammed J. Razem Sep 21 '13 at 9:22
Could you describe the contents of the link a little- that way, in the event that it moves, we don't lose all the info. Thanks! –  batpigandme Sep 21 '13 at 18:39
  1. In the search bar at the top, enter owner:me
  2. When all your files have loaded, click on Ctrl+A to select all the files
  3. Right-click on any of the files and select Share to pop up a list of all the files you've shared with anyone
  4. Scroll through the list, and click the checkbox next to any one you want to remove
  5. Click Done
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I do believe this is straight forward.

Put the view Owner Type and More, you will then see the options on a float box of : Ownership and Visibility


I do believe they will allow you to find out what is shared and then remove people as you so desire.

However I am not sure if a list in the manner which you want is available using the default client tools.

Hope this helps.

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How do you get to view owner type? –  batpigandme Jul 1 '13 at 16:57
Alternatively if you are able to load on Flashpanel on to your GA account. I know it provides a documents exposure report in which this information is available. –  jCisco Jul 1 '13 at 18:09
I don't see how this answers the question. –  Al E. Jul 1 '13 at 19:10
Is the OP using a regular google account or a Google Apps one? –  jCisco Jul 1 '13 at 23:13
I'm using Google apps –  Martin Jul 2 '13 at 7:30

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