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Being the Studio Assistant if people forget to set their out of office I have to set it for them. Obviously we don't want to keep a copy of everyone's login details. Is there a way I can do this through our google apps account or something? Thanks

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Are you a domain Administrator for you Google Apps domain? –  Dez Jul 30 '13 at 4:33
    
Hi there, yes I am. –  Cesc Jul 30 '13 at 5:06

3 Answers 3

Unfortunately it's not possible to set another app-domain user's email to out of office via the admin interface.

There is an API for managing vacation responders, however. But in the Google Apps Marketplace I could only find 1 app that could possibly do what you need it to do and it's a paid app. This is the link to that app

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Email was never created to have multiple users, it defeats the purpose. The best and only solution is to share login credentials with one another. Although it isn't the best choice security-wise, it is indeed the simplest to implement (assuming the people of this group have a decent memory).

The alternative would be to have all accounts forwarded to one central account that everyone has access to (while still keeping copies on everyone's separate accounts. Redundancy they call it!

If, however, you just so happen to be sysadmin with root access to the email server, .. well, then I'd say you're in the wrong SE site.

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Sharing login credentials is a major security hazard and is against Google's TOS. –  Dez Jul 30 '13 at 4:30

Use your Apps account to reset their password to "OnlyIdiotsForgetToSetTheirOOOMessage". (or maybe something less inflamatory!)

Log in to their email, using this password, and set the message.

When they come back to the office and cannot log in, sigh plaintively while going into Apps to reset their password again.

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Of course when they try to check their email on the road, they will not be able to. –  mhoran_psprep Aug 1 '13 at 12:53
    
It will only happen once. After that, they WILL remember to set their out-of-office before they go! –  MaryC.fromNZ Aug 2 '13 at 8:50
    
Then there's the potential of you being accused of checking their email. –  Dez Aug 2 '13 at 11:52
    
Well yeah - but if you're being asked to set their OOO message for them, then I would have thought it's pretty obvious that you could be doing that! –  MaryC.fromNZ Aug 3 '13 at 13:20

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