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I'd like to create a hyperlink in my Google Document that will pop up the "new email" dialog of Outlook and populate the TO: line with multiple recipients.

If this were a regular HTML page or a desktop Word document, I could just use either of these URLs in the hyperlink:

mailto:Joe;Frank;Bill
mailto:Joe@mycompany.com;Frank@mycompany.com;Bill@mycompany.com

Outlook, when launched, will correctly resolve these names using the Address Book in outlook. The semicolons are important-- Outlook seems to require semicolons to delimit addresses.

But in a Google Document, when I try to create a link with the former syntax, Google won't even let me save the link. When I try the latter syntax, it will consider it an invalid link and won't open Outlook.

Any idea how I can get a hyperlink with either of these URLs in my Google Doc?

I realize that the semicolon delimiter may be outlook-specific, and that's OK since this is an internal page used only inside my company.

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I expect that doing multiple recipients in a mailto: link, while it will often work, violates a couple of RFCs. (For instance...) That's probably why Google is preventing it. –  Al E. Aug 14 '13 at 13:19
    
Do you want to attach the document itself as well? –  Jacob Jan Tuinstra Aug 14 '13 at 21:00
    
@JacobJanTuinstra - nope, I just want to provide a link in the document that readers can use to open an email to several recipients. –  Justin Grant Aug 15 '13 at 18:06
    
@AlEverett - in addition to RFC compliance, perhaps another reason may be that Google Docs' support of Outlook is crappy, probably inadvertently although perhaps strategically. For example, when I want to share a Google Document, I can't copy an address list in Outlook and paste it into the addresses box in Docs, because Outlook uses semicolons to separate addresses while Google uses commas as a delimiter. Grrrrrrrr. –  Justin Grant Aug 15 '13 at 18:10
    
Well, Google and everyone else. Microsoft likes to deviate from standards. But I take your meaning; it's not really in Google's interest to accommodate Microsoft. I don't think that's what's going on here, though. –  Al E. Aug 15 '13 at 18:40

2 Answers 2

I'm afraid that this isn't possible. (At least, not right now.)

A quick perusal of the Google Drive support forums shows other people also wanting to have more dynamic mailto: links in their Google Documents. (Surprisingly, this might be easier to do with Google Spreadsheets and the =hyperlink() function.)

Anyway, I did some experimentation.

A mailto: link with one Email address will work.

mailto:bigal@example.com

However, it has to be an email address. Using a name (so that Outlook will search for it in your address book) doesn't work.

I also tried a couple of other tricks to get multiple addresses in the link.

mailto:bigal@example.com?cc=littlejohn@example.com

That doesn't work. Nor did separating email addresses with commas instead of semi-colons, so that's not an issue.

So, it appears that in a Google Document you're limited to the very simplest mailto: link.

Assuming you're "locked in" to the Google eco-system, your options at this point are to either put email addresses into the document as plain text (so people can copy-paste directly to their email client compose window) or create an email alias for each group of people who should receive email messages from a document. (That last is certainly impractical for even small shops.)

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In Outlook:

E-Mail Options > Advanced E-Mail Options > When sending a message > Allow comma as address separator

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2  
How does this address the original question? –  Al E. Feb 14 at 16:53

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