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I'm trying to set up an auto responder to only certain people in Gmail. I'm aware you can go to Settings > General > Vacation responder to set a global response, but I'm trying to setup almost a filter that says

IF EMAIL IS "john@example.com" SAY "Im not here at the moment, back next week" IF NOT "john@example.com" DO NOTHING

Is that possible in Gmail?

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1 Answer 1

up vote 6 down vote accepted

Yes, it's possible. Unfortunately, unlike the vacation autoresponder which only sends the message once to the sender, you'll end up sending the message every time you receive a message.

First, you need to turn on the Canned Responses lab and set one up.

(To create a canned response, start by composing a new message, then in the context menu of the compose window choose Canned responses > New canned response....)

Once you've got your canned response, now you need a filter.

Create a filter with the trigger from:john@example.com and choose as the action Send canned response: and choose the canned response you just created. You may want to make the filter more specific and/or choose other things to do with the message. (There are lots of posts here that cover Gmail and filters. Look under the tag.)

Now, whenever a message matches your criteria, a response with your canned text will be sent immediately back. As I mentioned, however, this will happen with every message that trips your filter.

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Thats great - Thanks, How did you input a tag in a post i havnt come across that before ? –  sam Sep 5 '13 at 15:16
    
[tag:tag-name]. Of course, you can just hit the edit link and see the Markdown for yourself. –  Al E. Sep 5 '13 at 15:17
    
Sorry that skipped my mind - one thing when you get a response back it comes from name+canned.response@gmail.com is there a way to stop it adding the canned.respinse part to your email address ? –  sam Sep 5 '13 at 15:21
    

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