Web Applications Stack Exchange is a question and answer site for power users of web applications. It's 100% free, no registration required.

Sign up
Here's how it works:
  1. Anybody can ask a question
  2. Anybody can answer
  3. The best answers are voted up and rise to the top

I have a business process where one entity comes into the process, and several things have to happen for that entity in parallel by different teams. At any point, we want to know how many of the things are completed for that entity.

One way to do it is to have a list for each thing that needs to happen, plus an initial list, and a "done" list. A webhook fires when a card is created in the initial list, making a copy of the card for each list. When each team finishes, they put their card in "done", and another webhook fires, updating the original card, and eventually moving it when everything is finished.

This seems a bit complicated, though. Am I going about it wrong? Am I trying to twist trello into something it's not?

share|improve this question

Depending on the complexity of the work to be done, I would either:

  1. Model each entity as a card, with a checklist item or checklist for each thing that has to be done, and add the point person from each team to the card.

  2. Model each entity as a board, with a card for each task and a list for each team, and a 'Done' list for completed tasks

    . . . but of course you may just be in a situation where Trello is not the right tool. If it's something that you would naturally choose to model as cards in lists on a corkboard, then Trello is usually a good way to go.

share|improve this answer

Your Answer


By posting your answer, you agree to the privacy policy and terms of service.

Not the answer you're looking for? Browse other questions tagged or ask your own question.