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We use Gmail for official mail and we need to notify when someone is on vacation.

Where in the inbox settings do we set up an out-of-office, or vacation, responder that will send an email on our behalf during a specific time to incoming emails?

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4 Answers

up vote 5 down vote accepted
  1. Click on the gear icon at the top right of your inbox. It looks like this:

    gear icon in gmail

  2. Select Settings.

  3. In the General tab, scroll down to "Vacation responder"
  4. Select Vacation responder on
  5. Fill out the dates you would like the response to be on and the subject and body for the message you would like to be sent as a reply.
    • Check the Only send a response to people in my Contacts if you don't want to send out the auto-responder to people not already in your address book.
  6. Click Save Changes
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Click on "Settings" You should be in the "General" tab. Somewhere at the bottom there is a setting called "vacation responder". Just fill it out.

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Click Settings and then scroll down to Vacation responder

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I'll pose the contrarian point of view -- I never, ever, ever set any of my e-mail accounts to out-of-office mode. Why? Two main reasons:

  1. any spam coming into my account gets a prompt reply from the out-of-office responder, confirming to the spammer that this is a live, working address. I really hate the thought of that.
  2. I usually have e-mail access most places I go, and can browse for important stuff while I'm on the road.
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Good point, although I don't remember the last time I received spam where the from address was an actual real live e-mail address. –  Al E. Jul 1 '10 at 17:36
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