Pre-made or user-made sets of rules that perform different actions on incoming or outgoing emails in Gmail.

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51
votes
3answers
17k views

Is it possible to create a Gmail filter that works on headers other than From, To, Subject?

I've forwarded one of my really old email addresses to Gmail. I'd like to create a filter so that any mail to that old address is always labeled properly in Gmail. I can create a Gmail filter with ...
45
votes
6answers
31k views

How can I filter my Gmail messages that aren't labeled?

I'd like to sort all of my Gmail messages that don't have label, so I can process them (I miss some every now and then). I can sort by every label by clicking on it at the left, but how do you sort ...
38
votes
4answers
42k views

How to specify “OR” conditions for Gmail filter

How can I filter messages in Gmail using boolean OR conditions? For example, I can specify addresses in the To: or From: fields, but this only matches emails that meet both criteria. How can I match ...
34
votes
8answers
16k views

In what order are filters processed in Gmail?

If I have multiple filters that match the same email do they all get processed? If so, in what order are they processed? What if the first filter matched modifies the email to make it match (or no ...
17
votes
1answer
29k views

How do I execute a filter in Gmail for the current email in my inbox?

I know how to create a filter and once it's created it will execute this filter on all incoming mail. However is there a way to execute this filter on what I already have received?
17
votes
2answers
5k views

Using a custom star type with a Gmail filter

I have set up a Gmail filter that marks all incoming mail from a certain mailing list with a star. Right now, the filter automatically applies the standard yellow star. How can I set it to use the ...
17
votes
3answers
2k views

In Gmail, can I base my “send from” address on a filter?

In short: In Gmail, is there a way to let the "send from" address change automatically depending on which of my accounts it was sent to? In long: I recently joined a team (of developers) and they ...
14
votes
3answers
6k views

Creating a filter in Gmail that applies more than one label

I've been using Filters for a while in Gmail but have always been wondering if such a feature is available. Is it possible to somehow have a Gmail filter apply more than one label? As you can see ...
14
votes
3answers
1k views

Filtering Gmail for emails that include a plus sign

I know you can filter emails in Gmail by utilizing plus signs (e.g., bob+something@gmail.com). But is there a way to filter for the opposite - that is, include emails in gmail only where a plus sign ...
13
votes
2answers
2k views

Search for “!” in Gmail subject

Does anyone know if in Gmail you can search all messages that have an exclamation mark in the subject? I would like to create a filter that adds a red ! label to the messages that have an exclamation ...
12
votes
2answers
14k views

How to add filter and label to group in Gmail contacts?

I have my Gmail contacts sorted into groups. In my mail I also have labels associated with filters-for specific people I have a filter associated with a label. For the filter creation, how do I ...
12
votes
5answers
3k views

Forward only important mail in Gmail

Is there a way to forward (or to get in any other way) the important mail as they arrive (or shortly after that) from the priority inbox to another mail account without forwarding the unimportant ...
11
votes
2answers
28k views

Automatic labels in Gmail?

Is there some way to make Gmail apply a label to incoming mail automatically based on the sender? For instance if Bob is my client, and all contact I have with Bob is work-related, can I make Gmail ...
10
votes
2answers
11k views

How to Filter Emails Forwarded to Gmail Alias?

I have a Google Apps email (me@business.com) set to auto-forward all mail to my personal Gmail (me@gmail.com). I have added the me@business.com address to my personal Gmail so I can send mail as ...
9
votes
2answers
15k views

Gmail's label and skip the inbox filter

I am using Gmail. I want incoming mail that matches a label to skip the inbox. This does not seem to work. The instructions from Gmail include the following: To keep organized, many people like ...
8
votes
1answer
46k views

Can you create rules in Gmail?

In MS Outlook, you can create rules so different kinds of mail can go in different folders. Can you do the same thing in Gmail, so all your emails from a list go in a specific subfolder instead of ...
8
votes
1answer
700 views

Gmail Filter on Email starting with '!' deleted everything

I tried to create a filter to trash all emails from (!Athletic_Communications@sacredheart.edu) - an email address used by my school to spam us. After applying the filter to all my old messages, it ...
8
votes
1answer
14k views

Gmail, how to forward email to group using a filter

I run the office lotto syndicate. I get a results email that I want to detect via a filter, and forward to a group containing the lotto syndicate members. Is this possible? I can't seem to figure ...
8
votes
2answers
403 views

Pause/suspend a Gmail filter

I have a number of Gmail filters acting on my incoming e-mail. I'm trying to find a way to "pause" a filter. By that I mean to temporarily turn it off without deleting it. (Some are fairly detailed ...
8
votes
1answer
770 views

How to filter emails from Google Docs?

Emails from Google Docs are sent from the personal email address rather than from noreply address. So when I receive a notification about that somebody has shared a document with me, I see ...
7
votes
2answers
171 views

Is there a way to know what Gmail filters apply to a given email?

I have so many filters that I don't know which ones are making some emails skip the inbox. Is there a way to know the filters that match a given email?
7
votes
3answers
4k views

How can I auto-delete some spam from Gmail?

I really like GMail's spam filters. However, they occasionally catch not-spam so I like to quickly scan the contents of spam folder every so often, marking "not spam" to the few messages that aren't ...
7
votes
1answer
249 views

Why using boolean operators returns less results in Gmail filters?

While trying to combine to Gmail filters, I noticed something strange: filter from:person@example1.com alone returns 180 results, filter from:person@example2.com alone returns 69 results, but when ...
7
votes
2answers
908 views

How to filter all emails sent VIA domain.com [duplicate]

I keep receiving spam mails from different senders using different domain names (e.g. newsletter@buyerkart.info via utilityinbox.com). I could create a filter to catch all mail from ...
6
votes
3answers
16k views

How to use boolean AND and NOT operators in Gmail search

I'm trying to find mails that have one address in the recipients but another not in it. I'm trying things like from:address1@gmail.com and not from:address2@gmail.com and from:(address1@gmail.com and ...
6
votes
1answer
20k views

Is it possible to make Gmail put incoming emails in special folders or labels automatically?

Is it possible to apply filters for incoming emails? Let's say, if an email is coming from sender1@site.com with infos in subject I want it to go to the infos1 label. I don't want the filter to be ...
6
votes
1answer
338 views

Adding rules that filter email by their content-type in Gmail

I am currently being swamped with Russian spam so I followed several tutorials to create a custom filter but the last step is eluding me. My current filter looks like this: Has the words: ...
6
votes
2answers
2k views

Stop Gmail From Running All Filters

Has anyone figured out how to get Gmail to stop processing filters once a condition is met? I would like to avoid having certain messages can potentionally get multiple labels. As great as Gmail is, ...
6
votes
2answers
990 views

Is there a way to block recipients in Gmail?

I'm not looking to block senders, I'm looking to block recipients. For instance, I've occasionally hit Reply and written an email to an address of the type do-not-reply@domain.com, ...
6
votes
1answer
326 views

Sent Item filters in Gmail

My boss wants me to do this in his Gmail: "I would like to create a rule or filter that makes a copy of all of my 'Newly Composed Emails', saves them in a folder (which you can create) and when these ...
6
votes
3answers
9k views

Send a copy of outbound messages to another address

Is there a way to have a copy of any message sent from a gmail account sent to another address? I've got any messages coming to my address copied to another (see this question for one solution, ...
6
votes
2answers
140 views

When was Gmail filter last used?

I have several filters that date to WAAAY back. Some are twit filters. Some are to control system message for a forum I stopped participating in. However, I can't find a way to see if they're being ...
6
votes
3answers
2k views

Gmail - problem with Hangout and filters

I've set up filter in Gmail to label all mails/chats/hangouts with my wife. Filter is quite simple: from:her-email-address@gmail.com set label "Wife" never send to spam But now every ...
5
votes
2answers
536 views

Automating filter rule creation in Gmail?

I get cases where I start getting e-mails from people I am not interested in getting. These are not SPAM, just boring e-mails. In such cases I tend to create the filter rule that makes all the ...
5
votes
2answers
1k views

Gmail filter not from address conversation

I created a filter that matches all the automated messages sent from a service, marks them as read, archives them (skips the inbox), and adds an "Automated" label. This works great most of the time, ...
5
votes
3answers
3k views

How do you create a filter in Gmail that will apply to all composed/sent messages?

While having filters to simplify the filing process of incoming messages is convenient, one of the aspects of setting rules in Outlook that seems to be missing in Gmail is the ability to set rules for ...
5
votes
2answers
585 views

Gmail internal Mail Filters

I have a set of filters that auto add emails sent within a particular domain as 'internal' e.g. if me@example.com sends an email to boss@example.com, it is tagged internal The problem is, my filter ...
5
votes
2answers
1k views

Create Dynamic Gmail Labels From the Email's Subject

Is there anyway to set up a filter that will create and apply a new label for every word in the subject line? Something like label:{subject} maybe? Obviously I wouldn't be using this for standard ...
5
votes
3answers
115 views

Gmail filters for conversations I am participating in

I often participate in open-source mailing lists such as python-ideas. These mailing lists are usually run by a software called Mailman, which unfortunately doesn't have a feature that is really ...
5
votes
3answers
2k views

Gmail Filtering: How to filter by messages, not by conversation?

I have been emailing my Gmail account error messages from a project I am working on. I am trying to use GMail filters/labels to sort out the class of errors. But because the subject line is ...
5
votes
1answer
499 views

Gmail Mute Filter

Is it possible to use Gmail filters to Mute a conversation? I've tried using a filter to Skip the Inbox, but when someone else replies to the original email it ends up in the Inbox again.
5
votes
2answers
9k views

Gmail permanently delete a message via a filter

When choosing to delete an email via a filter, the message is sent to the trash. Is there any way to permanently delete it instead? I tried deleting it twice with two different filters (the logic is ...
5
votes
2answers
586 views

Filtering Gmail by day of the week

I currently receive emails every weekday from a service I subscribe to. These quickly clog up my inbox however, so I've decided that while the information I receive is important to my work, I only ...
4
votes
6answers
9k views

Gmail filters based on label and starred

Is it possible to create filters based on Labels and starred/un-starred status in Gmail or any other app (Android or GNU/Linux)? My specific problem is this: I want to delete mails labelled lists ...
4
votes
1answer
171 views

Is it possible for there to be multiple labels to emails in gmail?

If an email applies to more than one filter (with associated label) will the email display all the labels for the relevant filters?
4
votes
1answer
1k views

How to search/filter emails in Gmail according to recipients

I know this tutorial: https://support.google.com/mail/answer/7190 But when I use the TO: operator (TO:myemail@myemail.com), I get also emails where is used myemail@myemail.com for CC or BCC.
4
votes
2answers
2k views

Filtering archived messages in Gmail

I've done a lot of searching and experimenting with this and can't make it work. Basically I, like most, get a lot of email that isn't spam but isn't interesting. I read the first line preview and ...
4
votes
2answers
2k views

Make Gmail send automatic canned responses for email it gets via POP

I have email from my personal domain POP'ed by my Gmail account. It works beautifully, except that it can't seem to do auto-replies. That means that I can't have an away message when I'm on vacation. ...
4
votes
1answer
3k views

Can I dismiss Gmail's warning about my filter forwarding my mail?

I set up a filter on my personal gmail that forwards all mail from a certain domain to my work email. When I saved the filter, the following notification popped up at the top of my window: ("Your ...
4
votes
1answer
955 views

label incoming emails from a different account in Gmail

Assume I have created a label called "example@university.ac.uk" and I also have that account in my Gmail account, i.e. I can receive and send emails from it. How do I send all the received emails ...