Questions about Google Apps' web-based email, part of a suite of web apps for teams.

learn more… | top users | synonyms

41
votes
1answer
10k views

How does Google's new two-factor authentication work with IMAP, POP, etc.?

I'm very excited about Google's new two-factor authentication. Two-factor authentication means, in this case, that instead of just authenticating based on "something you know" (your password) you also ...
16
votes
4answers
4k views

Is there a way customize priority inbox like this?

I would like to customize the priority inbox of my Google Apps email. The top section is already "Important and unread" and the bottom section "Everything else". In the middle I would like to have ...
15
votes
3answers
16k views

Can I bounce messages (not forward, but a true bounce) in Gmail?

Prima facie this is impossible. But perhaps someone has some kind of hack to do it. This is one of the last things holding me back from switching to Gmail from Pine. To be clear, bouncing a message ...
14
votes
7answers
20k views

How to access Google Apps mail from within personal Gmail account

I have a personal Gmail account which I use for personal mails and a Google Apps mail account by my employer which I use for my professional mails. It want to access my Google Apps mails from my ...
11
votes
3answers
15k views

How can I setup Google Apps Email for a subdomain?

I have Google Apps setup for "domain.com". I'd like to receive mail at "user@mail.domain.com" how can I do this?
8
votes
4answers
11k views

Creating Aliases in Google Apps Email for Non-Users

I would like to create an email alias for a domain associated with my Google Apps domain that points to a domain that's not associated with Google Apps. domain1.com is associated with GA, domain2.com ...
8
votes
4answers
4k views

Can a few employees share the same inbox in Gmail?

I am administrator for a shop. We have a few employees but we use one email address for customers, shop@example.com It would be nice to organize this in some way so that the employees can have their ...
8
votes
2answers
5k views

How can I import existing emails into a new Google Apps email account?

I'm working on setting up a Google Apps account. As part of the switch, I'd like to import old emails for all users on the domain. I thought I could do this by using the mail fetcher functionality. ...
8
votes
2answers
580 views

How can I delete a paid Google Apps Business account without stopping my Postini service if I use Postini for the same domain?

I use Postini spam protection for my example.com domain. My example.com production email is not hosted by Google. I also have a paid Google Apps for Business account for the same example.com domain. ...
8
votes
1answer
566 views

Does Gmail send quota warnings via email

I manage a domain on Google Apps for a lot of heavy email users who mostly use Outlook and rarely login to the Gmail application. I know there is a quota monitor at the bottom of the page when you ...
7
votes
3answers
3k views

Why can't I set up a Google Group with collaborative inbox on my own domain?

We're using Google Apps to handle our email (me@example.com), and according to Google you could set up a collaborative inbox for your business email through Google Groups (link). But when I sign in ...
6
votes
4answers
1k views

Is it possible to change the theme for a Google Apps e-mail account?

I like the way I can choose a theme in regular gmail, but I don't seem to find the option for my GoogleApps account. Is is possible to change it?
6
votes
1answer
12k views

Auto responders to only certain email addresses in Gmail

I'm trying to set up an auto responder to only certain people in Gmail. I'm aware you can go to –Settings → General → Vacation responder to set a global response, but I'm trying to setup almost a ...
5
votes
4answers
1k views

Google Apps for business email forwarding

We have somewhere in the region of 900 users, but of these, only 200 or so are important to us. We are thinking of migrating over to Google Apps for business and need to know if we could simply set ...
5
votes
2answers
1k views

Keyboard shortcuts for Offline Google Mail (Gmail)?

With the Offline Google Mail app in the Chrome Web Store, is it possible to enable keyboard shortcuts similar to those available in the web version of Gmail? For example, I can use the mouse to move ...
5
votes
1answer
99 views

Since Google Apps supports unlimited groups, is it possible to use groups as a substitute for aliases?

Google Apps supports unlimited group email addresses, but only 30 email aliases per user. Does this mean that instead of creating an alias myalias@example.com for michael@example.com, I can just ...
5
votes
2answers
1k views

can I schedule to send mail later on with duration on gmail? [duplicate]

Possible Duplicate: Can I set an e-mail to send on a timer within gmail? I'd like to schedule an email at a later time and date with Gmail. Is this possible? They have many goodies in their ...
4
votes
2answers
1k views

Google Apps error: Currently this single sign-in feature is disabled for the domain example.com

When I try to allow a third-party tool access to my Google Apps mail, I get the error: Currently this single sign-in feature is disabled for the domain example.com How do I solve this?
4
votes
3answers
8k views

Distribution Lists in Google Apps?

I have a (standard edition) Google Apps domain, and I'm looking for the best way to add a few standard email addresses (admin@, webmaster@, etc.) without using the catch-all approach (I want to catch ...
4
votes
3answers
658 views

Is there any way to get your Google Apps and standard Gmail accounts into a single inbox?

I have a old gmail account, of me_loads_of_numbers@gmail.com, which I have a significant amount of mail going into. I also have a new Google Apps account, me@mydomain.com , which is obviously ...
4
votes
1answer
78 views

Do Google Apps group email addresses and email addresses support plus signs and periods in email addresses?

Do Google Apps group email addresses and email addresses support plus signs and arbitrary periods in addresses, like normal Gmail addresses do? For example, if I have a group email address (e.g. one ...
4
votes
3answers
1k views

How do I set up an out of office/vacation response for another user in Gmail?

Being the Studio Assistant if people forget to set their out of office I have to set it for them. Obviously we don't want to keep a copy of everyone's login details. Is there a way I can do this ...
4
votes
2answers
149 views

How can I grant access to everyone in domain to send e-mail on behalf of a particular account in Google Apps?

We use Google Apps for e-mail and I'd like to grant access for everyone in the domain, including people added in future, to be able to send mail as one particular account. Is there a way to do this ...
3
votes
4answers
4k views

Is there a way to change an attachment name after uploading to GMail

Often I would like to change the name of a file that I am attaching to an email. Off course I could change the filename locally, but that would mess up my own "scheme of things". Is there a way to ...
3
votes
1answer
722 views

Can I rename an email address in Google Apps?

I have a .pl domain with Google Apps for your domain - mostly for email management. Now one of the users in this domain want to change her email address to a new one (surname change). What is the ...
3
votes
2answers
530 views

Permalink to specific Gmail inbox

Gmail's multiple account support distinguishes between Gmail accounts with just an index, which simply reflects the order in which you signed into Gmail: https://mail.google.com/mail/u/0/ ...
3
votes
1answer
69 views

Outages where Google Apps Email account can't pull down new messages via IMAP, but can still send over SMTP

I've got 5 email accounts set up on my computer: 1 @gmail and 4 Google Apps for Business. Recently I've been getting an error with one of my Google Apps for Business accounts where it won't pull down ...
3
votes
2answers
436 views

Filter replies to a mailing list in Gmail

i have a company wide mail list (company-all@example.com) from which important messages are sent time to time. What isn't important is the dolts who reply all to this address. Is there a way to ...
3
votes
2answers
6k views

Add a Disclaimer to Gmail App (Mail) for every user account

What I want is, every mail that is sent out of a Google Apps account must have a disclaimer at the bottom of the mail. And I want this disclaimer to be added to every user account. How can I ...
3
votes
2answers
4k views

How can I copy contacts from Google Apps for Business Directory to another Google Mail account?

I don't really understand how Google Apps for domains directories work. When I start an email it knows about all the people at my domain, but when I go to Contacts, I can't find a directory of just ...
3
votes
2answers
375 views

How can I set up my site to use Google Apps for Domains via cPanel

Not an issue I have now, luckily, as I've switched hosts, but this annoyed me for a while. I had a site hosted with a host who did not give me a DNS control panel, just cPanel. Is there a way using ...
3
votes
1answer
919 views

How to see inbox status across multiple Gmail accounts at a glance?

I have several Gmail accounts I use regularly (for personal and different businesses). I love how in the Gmail iPhone app I can see how many unread inbox emails I have in each account at a glance in ...
3
votes
1answer
199 views

Export contacts from Gmail Business account to a different Gmail Personal account

My business uses Gmail client for email, and has a saved list of all the contacts within the company. Whenever you begin to type a name in the "To:" field, it will automatically match members who are ...
3
votes
1answer
926 views

Download email messages through Google Takeout

I was having a look at the Google Takeout service, and one thing I noticed is that although my Google account uses Gmail (with my own domain via Google Apps for Business) when I go to takeouts Gmail ...
3
votes
1answer
2k views

Can Gmail favicons be customized by domain?

I have several different Gmail accounts with different domains (my school, my employer, etc.). Is there a way to have each show a different favicon so I can know which browser tab is for which? ...
3
votes
4answers
3k views

How to transfer specific e-mails between Gmail account and Google Apps

I have two Gmail(ish) accounts: One Google Apps account for work One Gmail account for everything else I like this separation and I like to keep things organized, but some coworkers (often but ...
3
votes
1answer
2k views

Guarantee email never goes to junk—Gmail / Google Apps for Business

We use Google Apps for Business to run our emails (Gmail) and we have quite a few emails that we get from the same people / the same address (@company.com) / or same subject, that always seem to go ...
3
votes
1answer
640 views

Ampersand in email address/nickname?

I have received email from an external person addressed to x&y@domain.com instead of xny@domain.com. (& is a valid character in email addresses.) It is caught in the catchall and I would like ...
3
votes
1answer
466 views

How to set up POP3 from Google Apps to Google Apps?

I have Google Apps standard edition with two accounts - account A and account B. I want to redirect all emails from one account (account A) to the other one (account B). Works nicely but... when ...
3
votes
3answers
3k views

Programatically change subject line and forward mail - Google Apps

Gmail groups email with the same subject line into a conversation view (threaded). I've never had an issue with this functionality until I began using an online fax service (myfax). I can't label / ...
3
votes
1answer
340 views

Google Apps Sync Update Causes Weird Behavior [closed]

We use Gmail as a paid service for our company email. We converted to this over a year ago and things have been running smoothly. Most of us use Google Apps Sync and this works well. However, ...
2
votes
2answers
3k views

Can I combine multiple domains under one Google Apps account?

I have one domain for which I use Google Apps (Standard Edition) to provide email. I've recently started another website at another domain, and I want to also use Google Apps (again, Standard Edition) ...
2
votes
1answer
2k views

Does Gmail auto delete junk/spam?

We've got several accounts running on Gmail / Google Apps for Business—these accounts have been alive for about 10–12 years (running on a different email provider). Because they've been around for so ...
2
votes
3answers
796 views

Having all mail for my domain controlled by a gmail account

I have exampledomain.com (which I control) and a examplegmail@gmail.com email address. I would like to merge my email, so I just have one account - all inbound mail to exampledomain.com would go to ...
2
votes
1answer
3k views

How can I send mail from an alias in Google Apps?

I'm using Google Apps Standard. I created an alias (alias@example.com) for my account (user@example.com). When people email me at alias@example.com, it correctly arrives at my user@example.com email ...
2
votes
1answer
893 views

Can I use Gmail on Google Apps as OpenID provider?

We use Gmail on Google Apps for email for our small company using our on domain-name. Now I would like to use the email-addresses with OpenID. Is there any way I can use Gmail on Google Apps as ...
2
votes
1answer
82 views

Upgrade one Google Apps for Business account to paid while keeping the others free

I’ve got an old Google Apps for Business account with about 10 email addresses running Gmail and one of them is near the 15GB limit. Is it possible to just upgrade that one to paid (to get more space) ...
2
votes
2answers
1k views

Gmail “Send Mail As” from a Google Apps account, using an alias

I have two Google mail accounts: my main account (myself@gmail.com) and a Google Apps account (myself@g.mydomain.com). I would like to use my primary gmail.com address to sign in and receive all mail, ...
2
votes
1answer
118 views

Need to change my domain name

I recently set up a Gmail account for my new business. I purchased @mybusinessnameone.com but now I would like to change it to @mybusinessnametwo.com or keep both if they can feed together. Can ...
2
votes
1answer
706 views

Auto reply for cancelled account in Google Apps?

An employee of us left, and I want to cancel his Google Apps account (paid version). Is there a way, where after I cancel his account, I can add an auto reply for his alias in any way?