20

Several people in my organisation get this message in the following set up:

  1. [email protected] (using Google apps) forwards everything to [email protected]
  2. Someone invites [email protected]
  3. While logged in under [email protected], they open the email and click "Yes" (or No or Maybe).

Some of us actually have a third layer, [email protected], which is not a mailbox, but just forwards everything to [email protected], and people sometimes send calendar invitations to that address. (Not sure if this is relevant).

They can instead do "Add to calendar", but that means the original sender doesn't get an attendance update.

There is very little information on this message on the web, so I think this must not be a general policy.

I would love to know:

  1. Does anyone have a set up like the above that doesn't have this problem?
  2. Is there anything we can do about it? Any suggested workaround?
1

2 Answers 2

9

If you are using Chrome, just right-click "Yes" (or No or Maybe), and choose 'open link in incognito window'. This is a way to let the sender know whether you are attending, without adding the event to your gmail Calendar.

4
  • 1
    Really interesting idea - sorry I didn't see this earlier, or when it was still relevant. (I'm not at the place with Google Apps anymore.) May 18, 2012 at 0:30
  • After trying the "google" way several times, including going through official tutorials that aren't even up to date with Google's web apps... this method actually works! Jul 18, 2016 at 14:23
  • 1
    Heh, thanks. Just shy of 6 years late. :) Aug 20, 2017 at 3:41
  • This doesn't seem to work now, or do you have to be logged into Chrome-?
    – szeitlin
    Mar 22, 2021 at 19:41
2

If you get an invite to [email protected], that invite will be added to the calendar of [email protected]. There are a couple of options, if you want to never open you institution.edu apps account:

Share your @institution.edu calendar with your [email protected] account. If you allow your y@gmail to edit the manage the calendar, you'll be able to reply 'Yes' to the invite while signed into your Gmail account.

Note that the domain administrator can control sharing options for your calendar, and may not let a non-domain (you [email protected] address) get to share and edit events in the calendar of [email protected]. You'll have to have a chat with the apps admin if that's a case.

Alternatively, you could get people to send invites directly to your Gmail account.

3
  • 1
    >Share your @institution.edu calendar with your [email protected] account. Yeah, that's the Google line. One huge downside is that it means everyone ends up with two calendars they need to share with everyone. If you want to see whether I can come to a meeting, you need to check both steve@gmail and steve@institution. May 31, 2011 at 4:15
  • I separate my personal and work calendars. If something needs to be added to both of them, I just add my personal email to a work invitation. I don't really want all my events visible to everyone at work. They don't need to know what I'm doing over the weekend or in the evenings.
    – Joel H
    May 31, 2011 at 17:10
  • FWIW (not much, I think), I tend to use my "personal" calendar for work, and have a separate calendar that I share with my partner for personal stuff. (Highly recommended - never double book each other again!) May 18, 2012 at 0:31

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service and acknowledge you have read our privacy policy.

Not the answer you're looking for? Browse other questions tagged or ask your own question.