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I am the board chair and de-facto IT person at a small youth development non-profit. We have recently switched to G Suite for email and cloud file storage. We have 3 "classes" of user: staff, board, and youth. Staff have individual accounts within our G Suite environment. Board members have private gmail accounts that are given access to Team Drives, etc. My question is about Youth.

We have about 60 teenagers participating in our programs every year. We would like them to have access to various documents in the field via chromebooks we have available. This group has unreliable access to internet and email at home, so using personal accounts is untenable. The group also has high turnover, and so creating 60 individual user accounts and keeping that user list up to date would be onerous.

The seemingly obvious solution is to create a single user, "youth" and give access to that account to our program staff so they can log into a Team Drive, for example, on a chromebook, hand it to one of our youth, and they can access whatever documents they need to.

I understand that G Suite is based on the assumption that every user is an individual human being, and many features don't really work well when that assumption is broken. However, in this scenario, I can't really think of another simple way to accomplish what I need. Is there a better way to do this? Are there any unintended consequences of doing it this way that I should be aware of?

Thanks for your help and advice! -Leif

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