My Google Drive (company provided: example@examplecompany.com) is getting pretty full, and I've been going through it and deleting files. I came across a rather inappropriate Doc someone sent to me. It was sent through a link, which made me wonder what kinds of files my admins can monitor. So this file was not directly sent to me. Instead, I received it through a link. I've since deleted it, but can my admins still find it, and if so, why? note that it was a view-only Doc. Also, can they monitor my Drive without my knowledge?

(please no "5 laws of security" or "if you can't trust your admin" answers. I want an actual answer.)

  • Oh, and the document was not created by someone in our organization. – Jason Kyler Jul 29 '19 at 23:00
  • When I view these indirectly shared Docs, they appear when I visit [link](docs.google.com), but they don't show up in the Drive activity log. Does anyone know why? Also, after I delete the Doc, it doesn't go to Trash. It just disappears. – Jason Kyler Jul 29 '19 at 23:16

What types of Google Drive files can be monitored?

Pretty much all of them.

...can my admins still find it?

If the xxx doc is deleted from trash and not listed in any backup then no.

can they monitor my Drive without my knowledge?

Yes, they can.

  • Will the doc show up in the backups, seeing as it's not owned by me? – Jason Kyler Jul 30 '19 at 3:16
  • is there any way to tell whether it's been backed up? – Jason Kyler Jul 30 '19 at 15:41
  • 1
    This really isn't that helpful as to why. – Jason Kyler Jul 30 '19 at 15:41

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