1

Tl;Dr I am looking for ways to search and label or remove multiple emails, with the purpose of fast cleaning the email so that I am able to see with ease what is important or not



Here is a detailed list of what I would like to accomplish:

Goal 1:

  • 0 emails unread in inbox
  • Never miss an important email, like communications from work, collaborators, landlord, etc.

Method: Empty Inbox Mindset Model (0 emails unread in inbox)

Solution:

  • Have an email account for only important communications checked daily (goal 0 emails unread), less emails are easier to manage.
  • Have a separate email account for all the other digital social accounts

Goal 2:

  • Keeping the email account with the clutter of sub-accounts organized

Situation:

  • in Gmail 100+ unread emails, goal: 0 emails unread in inbox

Implications:

  • all important read or unread*** emails were labeled, while keeping 0 emails unread in inbox

Context:

I open the inbox and there are 100+ emails


*** unread emails - most emails are useless information, some sources send mostly promotional stuff, I look there when I need the product or service, else marketing is designed to play with attention, and I like to keep my focus on what I want

  • please explain in plain english how I can improve this or what is the issue. both the question and the answer are for "my library" and this is what I do it at the moment. – Chilianu Bogdan Jun 9 at 16:02
  • 1
    I got here doing this research, I don't know if this is really the right community to share this information but I was looking for ways to search and label or remove multiple emails, with the purpose of fast cleaning the email so that I am able to see with ease what is important or not – Chilianu Bogdan Jun 10 at 15:38
  • Originally posted by the OP in the question: - I am looking for ways to gain some reputation by sharing what I do. - I hope this helps somebody and Feedback is welcomed. – Rubén Jun 10 at 15:54
  • 1
    Thank you Ruben I will look into that :) – Chilianu Bogdan Jun 10 at 18:12
0

What I do so far:

  • multiple Google Accounts
  • automated filters keep important emails organized
  • manual cleanup when 100+ emails using smart search queries

Multiple Google Accounts:

  • Chrome Browser Sync and multiple Users (intent specific)
  • 1 Email for business related stuff
  • 1 Email address for each context of interest

ex:

HQ business, dev programming, music, etc

*** I believe this helps also with helping the algorithms give the suggestions according to the context of interest, having a more focused online behavior based on intent.


Automated Filters:

  • lable any important email by domain

Cleanup when 100+ emails: Smart Search Queries:

  1. inbox > search: has: userLabels
  2. select All > Archive (emails remain undread labeled and archived) (120/240 nice :D)
  3. filter bulk unwanted emails, newsletters, promotions > label/unsubscribe/spam
  4. label important emails
  5. finally read the important emails
  6. keep it clean
  7. focus on the important: inbox search > has:userlabels label:unread

Useful resources:

| improve this answer | |

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service, privacy policy and cookie policy

Not the answer you're looking for? Browse other questions tagged or ask your own question.