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I created a Group in G Suite and added a number of accounts to it. I want people who are members of the group to be able to send emails as that groups email address but it doesn't seem like that's possible.

What I had thought would work was, in Gmail, going to "Settings" -> "Accounts" -> "Send mail as" and then clicking on "Add another email address". The problem with that is that it's asking for SMTP login info. It correctly deduced that aspmx2.googlemail.com is the SMTP Server we'd want to use but as for the username or password... what would that be?

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  • What kind of group you do you created? Do your organization have enabled Google Groups for Business?
    – Rubén ♦
    Feb 3, 2021 at 21:25
  • @Rubén - I'm not completely sure what you're first question is trying to ask lol but as for your second question... in admin.google.com/ac/billing/subscriptions I have "Android management", "Chrome Upgrade" and "G Suite Business".
    – neubert
    Feb 4, 2021 at 16:57
  • Sorry... the missing word is group (added to my previous comment)
    – Rubén ♦
    Feb 4, 2021 at 17:57
  • Here is the corresponding official help artilce Send emails from a different address or alias
    – Rubén ♦
    Feb 4, 2021 at 18:01
  • @Rubén - it says "For school or work accounts, enter the SMTP server (for example, smtp.gmail.com or smtp.yourschool.edu) and the username and password on that account". That's where I'm running into problems, as detailed in my original post. Quoting that post, "It correctly deduced that aspmx2.googlemail.com is the SMTP Server we'd want to use but as for the username or password... what would that be?". This is a GROUP email - a mailing list, basically. If there's an SMTP password associated with a GROUP that would be news to me - certainly I haven't set any such password!
    – neubert
    Feb 4, 2021 at 19:23

1 Answer 1

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First, yes it's possible to use a group email address as Gmail alias.

NOTE: I have done this only for G Suite / Google Workspace with Google Groups for Business enabled.

  1. The user should be a member of the group
  2. The group should be set to allow users to send emails as the group
  3. The group should be set to allow anyone to post to the group in order to make it able to receive the verification code sent by Gmail when an different address is being added (see Ref. 1 for details)

If your users are asked to add a SMTP email server username and password, first you should enable less secure apps, then use:

  • smtp.gmail.com
  • the user email address
  • the user password*

If the user has enabled 2 Step Verification, then they should use an app password, otherwise they might have to enable their account for less secure apps.

References

  1. Send emails from a different address or alias
  2. Check Gmail through other email platforms
  3. Less secure apps & your Google Account
  4. Sign in with App Passwords

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