Like many people, I have created a Gmail account that is used by a not-for-profit group I am associated with. I need to access this account regularly (even though most incoming mail is bounced forward to other addresses).
There are a handful of other people who also need to access the account. The login details have been shared with those people.
The problems start when someone logs in for the first time using a device Gmail hasn't seen before. An email goes out to my address (listed as the recovery address), or a TXT goes to my phone (ditto).
A more suitable 2nd-factor authentication method would be a security question whose answer was shared amongst the permitted users, but this has been removed by Google as being apparently not secure enough.
I had thought maybe that responding with "Yes, that was me" would permit access for that device from then on but that doesn't seem to be the case.
Can anyone suggest a way around this?