At my university, the email addresses name@newcastle.ac.uk and name@ncl.ac.uk are the same. This makes things a bit messy in Gmail, since the contacts now have two email addresses, and when searching for an email I have to include both email addresses in the search bar.

Is it possible to create some sort of alias, so that Gmail treats newcastle.ac.uk as ncl.ac.uk?

  • It would be a lot of work, but you could manually assign both addresses to the same contact. I know, lots of time.
    – dkuntz2
    May 19, 2011 at 2:55
  • @Dkun: That's what I currently do. However, each year I get new classes with around 100 students, so the problem returns. May 19, 2011 at 13:44

2 Answers 2


Basically, what you're requesting is to use labels, which is meant to work that way. Here's an idea:

  • Add a filter for both (from:newcastle.ac.uk and from:ncl.ac.uk) to automatically add a label (maybe in this case).

Then you'll be able to search for from:name in:label like: from:John in:newcastle.


You could try to create a contact that has all these alias emails as their email adresses, that way you can search for the contact and all messages with it…

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