My co-workers and I frequently share passwords for many different online services. We are constantly emailing each other passwords and resetting them because of the difficulty in locating the old ones.

Is there a way we can share and manage passwords securely and efficiently that will work for multiple people?

I came across this answer which I really liked. However, I don't see it working between multiple individuals. Many of us already have personal drop-boxes and it isn't realistic to switch back and forth to synchronise new passwords.

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Use KeePass and use a single KeePass DB (kdb file) stored on a shared drive or in a DropBox. Store all your passwords in that databse and they can all access it.

  • 1
    You can also share a folder within Dropbox to your colleagues so they don't need to run 2 dropbox accounts. – pelms Jul 15 '10 at 12:23
  • I use KeePass/Dropbox for personal and it works awesome. I've implemented KeePass a few times in an IT department and works great most of the time. Where it fails is that it's a single write application so if someone else has it locked you can't save changes. – citadelgrad Jul 27 '10 at 16:13
  • @citadelgrad Yeah, we have the same issue here, but it is not a serious problem since for the vast majority of the time it is being used as a reference. If someone has to write everyone else just has to release it. – Adam Jul 28 '10 at 0:16

We use a shared file on a network drive (Notepad, Excel, etc). You can use a cryptography app to keep the whole file under a password as well. While Google Docs is probably OK, I would keep this particular type file off the web if possible.


We use PassPack to share passwords in our IT department. PassPack allows you to share passwords between different users. You can used the online version or the installable AIR application so you can sync passwords locally and use them offline. They have a free version so you can try it out.


Might be a little bit developer-centric, but with my team at work I use KeePass and Subversion. There are a bunch of sites that offer free Subversion (or SVN as you might see it called) accounts; my favorite is Beanstalk.

You will do well to use an SVN client as well. The most popular one for Windows is TortoiseSVN, and you can use the free version of SmartSVN on a Mac.

Again, maybe a bit tech-y but will definitely do the job.

  • Sorry about not hyperlinking well, but there's a limit on links for newbs like me :) – evanmcd Jul 15 '10 at 3:48

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