I have a spreadsheet of data which lists the inspection results of schools, in which I have a column that states the result or is empty if that particular school has not yet been inspected.

I want there to be a cell which returns the number of schools that have been inspected. I assume that the best way to do this is to check whether or not the 'inspection result' cell has anything in it, and if it does add 1 to this 'total inspected' cell. I've tried writing an IF statement but it isn't working:

     'Indiviual FS Data'!D2:D174 === 'Good (2)',
     'Indiviual FS Data'!D2:D174 === 'Outstanding (1)',
     'Indiviual FS Data'!D2:D174 === 'Requires Improvement (3)', 
     'Indiviual FS Data'!D2:D174 === 'Inadequate (4)'
   C3+1, C3

This may not make sense as you can't see the spreadsheet.

I have some very minor knowledge of programming concepts but I don't have any experience with this or similar in Excel.


I would just use

=COUNTIF(D2:D174, "<>")

It counts all cells in the range which aren't empty.

About your formula:

  • You cannot use the === operator (or ==). You only use =.
  • You don't use a single quote (') for strings, use double-quotes (").
  • You have one extra = after your ending OR parenthesis.
  • You cannot use a range in a comparison in the way you do, compare only one cell.
| improve this answer | |
  • 1
    What does <> do in this context? – Vidar S. Ramdal Feb 24 '14 at 12:34
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    It means "Not equal to", and since nothing follows, it means "Not equal to nothing". It counts cells that aren't empty. You could write "<>Hi" to look for cells not containing Hi. – Punchlinern Feb 24 '14 at 12:35
  • Ah, that's great. Could you supply a link to the documentation for the <> operator? I don't think I have seen it before. – Vidar S. Ramdal Feb 25 '14 at 9:00
  • 1
    Google has a rather limited documentation on it's formulas. I'm not sure if there's any documentation about that, read more here: webapps.stackexchange.com/questions/15727/… – Punchlinern Feb 25 '14 at 9:04
  • This is great, exactly what I was looking for, thanks! – ktweeden Feb 25 '14 at 13:27

One way of doing this is to count the number of rows (schools), then subtract the number of blank cells.

Given the following spreadsheet:

    A             | B
1 | School name   | Inspected date
2 | School 1      | 2/24/2014
3 | School 2      | 
4 | School 3      | 1/5/2014

... the following formula will give the number of schools that have been inspected:


For your spreadsheet, you would use =ROWS(D2:D174) - COUNTBLANK(D2:D174)

The ROWS function gives the number of rows in the given range (3). The COUNTBLANK function gives the number of blank cells in the given range (1). So =3-1 will give the result 2.

I have set up an example spreadsheet to demonstrate.

See the Google Spreadsheet Function list for details on how the functions work.

| improve this answer | |
  • 1
    Is this preferable to my answer in any way? It seems to to me to be doing the exact same thing, only with an extra function. – Punchlinern Feb 25 '14 at 8:44
  • No, you're probably right. I wrote it because I didn't understand the <> in your answer, and wanted to supply something less cryptic. But your comment to your answer clarified it nicely. – Vidar S. Ramdal Feb 25 '14 at 8:56

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