To be able to assign Checklist items (and so that users know what Cards they should attend to) I have to add them as a Member.

But if there are several Members on a Card, there is often a Diffusion Of Responsibility And, in particular, if that Card's progress is "waiting" on someone, then it's unclear to that person that they are the "holdup".

SOLUTIONS 1. Being able to tag someone so they see you are the "next action" (the holdup) on this Card 2. Assign someone to be responsible for moving that Card forward. Then that owner would look at the card and see that it's waiting on "Bob" and notify Bob (and flag the card "waiting on".

But I see no way to do either of these.

2 Answers 2


We use different methods depending on the situation. Everyone knows ahead of time how to determine who is next.

  1. Change the names assigned to the card. The next person listed in the description is now responsible for the card. This is the method our team preferred. The order is based on who is assigned now. Harder to keep track of the more people assigned. Members removed themselves when they finished an item and added the next person in line. The card description listed the people assigned in order so everyone knew the next name. In previous Trello versions we could change the order of card members so the first person on the left was currently responsible.

  2. Assign each checklist item to a name "Step 1 (@Kevan)" so the next Unchecked item shows who is responsible next.

  3. Add the next name in the activity comment. "@Keavan - Item A completed, you are next"

  4. As a group, everyone agreed on what to look for. - When @Brian completes this task @Kevan takes over. OR - When anyone on the this team completes this task then that team takes over.

I like method 2 for being the easiest to keep track of. Method 1 used to be like a list order: similar to "Top is higher priority", it was "Left is Next"

  • Has anyone attempted to employ custom Labels, with each Label named after a individual Member? Lables are Filter-able, fwiw. What limits does this place on the Trello workflow/process? (I'm a Trello newbie, trying to solve the same problem.) Commented Jan 18, 2017 at 16:38

Using labels is how I always did it - only just been thinking about using the assigning feature. So far it doesnt seem to offer enough visibility (especially since Ive been using modified labels, lists and card colors)

Look for a way to highlight the assignee in the same manner as tags.

Your Answer

By clicking “Post Your Answer”, you agree to our terms of service and acknowledge you have read our privacy policy.

Not the answer you're looking for? Browse other questions tagged or ask your own question.