I am creating a budget that has different expenses on one worksheet (Expense_Overview). On another worksheet, I have a list of expenses (Expense_Detail) I am entering that are categorized based on a data validation criteria I set via a list of items. I would like for the Actual Expense column in the Expense_Overview to tally the total Expense Category based on the data in Expense_Detail. Eg, I want to know the total of all the Lighting expenses.

I want to avoid pivot tables if possible. I am not comfortable with them, and I am hoping a simple SUMIF line will accomplish this.

Here is my sheet https://docs.google.com/spreadsheets/d/1XYuo1ozmHkeAnfg00gEmr9-7c8OMCTSSUM7FNm1LOnE/edit?usp=sharing

  • Hi Tee, common practice is to mark an answer as best answered. Check our help center or take the tour. Welcome to Web Applications !! Mar 15 '15 at 12:40

Please try, in B2 of Expense_Overview:


copied down to suit, or:


You have a treat in store whenever you get around to pivot tables. They are very powerful but incredibly easy to use for all that:

Select A1:D7 in Expense_Detail, Data, Pivot table report..., for Rows Add field select Expense Category, for Values Add field select Amount.

PS Remove trailing space from A3 in Expense_Overview.

PPS If a pivot table will do the job it is normally far and away the best (and often easiest!) solution.

  • Wonderful. Worked perfectly. Thank you so much!!!!
    – Tee
    Feb 13 '15 at 5:20

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