In a small non-profit group (about 20 people), I have recently become responsible for the calendar, events and communications management, so I am taking a look at their gmail account and looking for optimal ways to manage it. I have experience with gmail and google products but not with the management of small groups like this.
- I created a mailing list with all the volunteers, so I can e-mail them faster
- I created a calendar with all their events and shared it to the mailing list; everyone (me included on my personal account) receives it and can add it to their service of choice;
- I invited everyone to Event A: since members volunteer to participate, I thought this was the best way to keep count of who will attend
However, when I double-check on my personal account I see Event A twice: as a shared calendar event AND as a personal event to which I have been invited.
Obviously this is not optimal, because of the calendar clutter and the amount of e-mails I have to send (and receive!).
Is there a way to have people join/respond/attend an event in a shared calendar without being invited directly?