In a small non-profit group (about 20 people), I have recently become responsible for the calendar, events and communications management, so I am taking a look at their gmail account and looking for optimal ways to manage it. I have experience with gmail and google products but not with the management of small groups like this.

  1. I created a mailing list with all the volunteers, so I can e-mail them faster
  2. I created a calendar with all their events and shared it to the mailing list; everyone (me included on my personal account) receives it and can add it to their service of choice;
  3. I invited everyone to Event A: since members volunteer to participate, I thought this was the best way to keep count of who will attend

However, when I double-check on my personal account I see Event A twice: as a shared calendar event AND as a personal event to which I have been invited.

Obviously this is not optimal, because of the calendar clutter and the amount of e-mails I have to send (and receive!).

Is there a way to have people join/respond/attend an event in a shared calendar without being invited directly?

  • Sorry, we don't deal with specific web sites/apps here. I've voted to migrate your question to the Web Apps Stack Exchange site. – Ben N Mar 30 '16 at 22:42
  • @BenN I did not know whether this was the right site or not. Thank you for the info. – laureapresa Mar 31 '16 at 18:58

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