Questions tagged [data-validation]

Use when the topic is the process of cleaning, correcting and filtering input to reach a state suitable for the operation of a program.

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1answer
33 views

Conditional formatting based on string values in another column

In Google Sheet I would like to highlight in red the cells in a column "Y" if another column, say column "X", contains certain abbreviation (string variable). Column "X" ...
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2answers
16 views

How to extract the decimal fraction of a number for a formula?

For a column where years and months are entered as 1.02 for one year and two months, or 3.04 meaning three years and four months, how is that converted to a date? Or just expressed so that it's base ...
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1answer
43 views

Date comparison is not working as expected

I'm working on a small project, using Google Sheets and Google Script to generate a tennis scheduling system. Basically the user enters their info on a Google Form, which is passed to Google Sheets ...
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1answer
18 views

Needing to change a column to false when Data Validation is changed

I am using Google sheets and have a cell that has data validation and I am putting check boxes (I4:I) for people when items are received, they need to be changed to "False" when the Data ...
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1answer
43 views

Google Sheets data validation using hidden lookup value?

Let's say we have a Google Sheet used as a data validation "table" ******************************** ID | Name ******************************** 1 | Mike 2 | Sue 3 | Bob 4 ...
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1answer
81 views

I need to automatically change data validation rules after adding row for all rows underneath

I am completely new to scripts. I have created a complex template on Google Sheets for accounting. I am using dependent drop-down lists. As it is a template and plan is to add rows for the items in ...
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35 views

Import data from a different file but only if it matches some of the data in the new one?

I would like to copy information entered from another Google Sheets file but only if it relates to the information in the new file. For example, MR SMITH's employee number is entered into one sheet ...
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1answer
14 views

How can I use a Drop Down List and skip data validation in Google Sheets?

I want to show a Drop Down List in a cell in Google Sheets, where user can choose a list of words. But I want to let to user to input any number too. Since the only way I know to show off a drop down ...
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0answers
17 views

Restrict editors to only able fill today's date in data validation date - Google Sheet

I have used the data validation date > 'valid date' so that in the range of cells I want, will already show the calendar drop down. However, would like to ask for guidance on how I can restrict the ...
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0answers
49 views

Setting up multiple validation criteria in Google Sheets

I have a list of metrics that I want users to prioritise by ranking their top 20 ensuring that there are no duplicates. There might be a simpler way to do this, but what I've come up with is to use ...
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1answer
83 views

Sheets - Custom Data Validation Combobox

I am having a problem with making my own custom data validation combobox, here is what I am having a problem with: Sheet (Hardware) Column A Column S: Column A = Asset Tag Column S = is Owned? Yes/No ...
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0answers
80 views

copy color theme from data validation cells

So I'm using data validations alot. for better organization I create tab called setup and I put my list of possible options there let's say I want to categorize my credit card expenses so I'll put a ...
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30 views

Is it possible to use a cell containing date as data validation in query statement

Is it possible to use a cell containing a date (as data validation) in a query statement?
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0answers
239 views

Why do Google Sheets filter ranges sometimes auto-expand to include new data, and sometimes don't?

When I create a filter in Google sheets, I want the range to automatically expand as I add/populate new rows. Sometimes, this works fine: When I have a column using “Checkbox” data validation (...
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2answers
2k views

Sheets: Condense a column with empty cells

I have a Google Sheet with multiple columns and some of the columns have empty cells at arbitrary locations. I want to 'condense' the columns, that is, simply shift upwards all cells in the column so ...
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1answer
427 views

Problem with COUNTIF in Google Sheets Data Validation Custom Formula

I am following some tutorials and discussion on forcing uniqueness in Google Sheet Column (I need it for ID indexing). I have been using Data Validation for some time, but i have a problem with custom ...
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1answer
31 views

Checkbox that can display a checkmark or an X

Trying to make a checkbox that with one click it displays a check and with two clicks it will display an "x". is this possible? I've been looking for a way but the only thing I can find is a drop-...
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3answers
131 views

Google Sheets Checkbox vs. Tickbox

Sometimes, I've seen Checkbox but I've also seen Tick Box. Does anyone know what's going on?
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2answers
994 views

Dynamic Data Validation in Google Sheets

I want to restrict a value in a cell based on another cell in the same row. The value in A must not exceed what is in B. If the value in B is zero, any figure is allowed in A A | B --- 4 | 9 – ...
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1answer
902 views

None of the above checkbox in Google Forms

I would like to create a multiple choice checkbox question in Google Forms with a 'None of the above' option and validate that if that option is selected, none of the other options are selected. For ...
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2answers
39 views

Importing data found to be true from one Google sheet to another

I am trying to find a way to import data (text) from one sheet to another, via the same book. I assume it's going to need an IF or IFS formula because I only want data is that found to be "TRUE" (via ...
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3answers
8k views

How do you get current date to be added to a cell when a check box is checked in another cell

I want to get the current date added into a cell when a tick box is checked in another cell. I currently have another formula in the date cell which changes its colour when the tick box is checked, ...
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2answers
6k views

Change a cell to a colour when a tick box is checked in another cell

I have a cell with a checkbox. I want another cell which contains a date to go green when the tick box is checked. I presume this is done in conditional formatting but I am struggling with it.
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1answer
20 views

Insert value after analysing 2 cells

I have a sheet that will a tick box in column J. When another tick box is ticked in column E I would like the sheet to check if column J has a tick in it and if so insert the value of 1.5 into column ...
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1answer
93 views

Inserting date automatically when a tick box is ticked

I have a simple sheet that has two columns with tick boxes in them (columns 5 and 8) The goal is when the box is ticked the date and time are inserted in the column next to it. I have got it working ...
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1answer
19 views

Sorting column A with drop-down and column B with checkbox

I have a spreadsheet that I use to run a foosball tournament, and in column A I have a dropdown data validation that will let me select a players name. In Column B I have a checkbox that I check once ...
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2answers
115 views

How to keep a checkbox value to reuse it later in Google Sheets

I'm working on a Google sheet actually (only for fun) and I'm actually stuck on something, as I said in the title, I want to keep a checkbox value in Google sheet. I will explain my problem. I'm ...
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1answer
788 views

Data validation if no then disable cell else drop-down lists

I'm trying to do a drop-down list IF another cell doesn't equal "no" So I have two columns: one with a drop-down list containing "yes" and "no" and in the other column I want to do a drop-down list ...
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1answer
34 views

How to turn checkbox with IF formula?

I have a cell with an "end date" and I have a checkbox under an "Inactive" labelled column. I would like that checkbox to turn on when today's date is after the end date. I can't seem to add a ...
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1answer
3k views

Copy data validation "list of items" from one sheet to another?

On one sheet I have a column that uses "list of items" data validation which allows for a drop-down menu to extend and a multiple of options to be selected. Is there a way to automatically populate ...
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1answer
152 views

How to apply conditional data validation when a cell with a defined value is changed?

I have a spreadsheet that's basically a grid checklist, let's say 10 columns and 20 rows. There are multiple cells that have N/A as the value, and I'm worried going through the checklist that one ...
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1answer
1k views

Using checkbox to copy data form worksheet A to worksheet B

I am trying to use the new Checkbox function in Google Sheets. I can't figure out how If I click the checkbox in A9 on Worksheet 2 I want the Text in A10 and the $ amount in A11 to be copied to cells ...
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1answer
104 views

Conditional Google Sheet Checkbox

I am creating a spreadsheet which can track all of the replacement items I am sending out for my business, however, I also want to be able to track my refunds on the same spreadsheet. I have got it so ...
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1answer
343 views

Conditional Format Copying in Google Sheets

I am looking to copy over a conditional format that changes the colour of an array of cells when checking a checkbox. This works perfectly fine on the first checkbox. However, when I try to replace ...
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1answer
35 views

Data Validation for Sheet1 from Sheet2 list

I'm trying to figure out how to validate data entries in one column on sheet 1 from a database I created in sheet 2. In column A sheet 1 the user is allowed to type in a string, upon completion it ...
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1answer
240 views

Populating alternatives in question 2 based on answers in question 1

I have ten people who sell something to companies, and I want to track what they do IN GOOGLE FORMS. Every agent has his own 10 companies that he contacts. So, in Question 1, I will have a drop-down ...
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2answers
122 views

Flag rows that are duplicates in two columns

My question is similar to this one, but adds a little more complexity. How can I flag duplicate entries in a Google Sheets column unless the duplicates have different values in another column? For ...
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1answer
21 views

If checked, add row to data chart?

Basically, I have been working on some automated solutions to show the date and data for the most recent 4 weeks on this data sheet. There are still some bugs to work out, but the last thing I need to ...
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1answer
185 views

Restrict entry to a group of cells based on the value in another cell

I am creating a work schedule where the staff enters their own schedules. I only want a certain number of staff each shift. I already use COUNTIF to show the number of staff signed up for each shift. ...
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1answer
4k views

How to combine FILTER with TRANSPOSE in data validation custom formula

Cells A2, C2, and E2 contain the data I want to make my custom list for data validation. Cells B2 and D2 have data I don't want in the list (just text - "vs" - in them). So, I'm trying to use the ...
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1answer
9 views

Max number in a column

I haven't been able to find an answer to this because I don't know how to word the search terms. How do I prevent a cell from going above the number 300,000? It is simply the sum of one column ...
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1answer
4k views

Can I hide the dropdown arrows from Data Validation in Google Sheets?

I use Data Validation with List from a range set up on all my rows in a column to be able to choose a "Category" The arrows however, are annoying to see - especially on cells I haven't yet filled. ...
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1answer
58 views

If I set the school to "School A" then only School A's classes should be visible

I have created a progress tracker for the Academy Trust I work in. The trust at the moment consist of 4 schools. Students move between the schools as the progress and between classes during the year ...
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1answer
1k views

Is it possible to create a Named Range that is the union of two other Named Ranges?

Say I have two named ranges, team_a_coaches team_a_players Is it possible to have another named range, team_a and define it as the union of the first two named ranges? The goal would be that if I ...
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1answer
2k views

How do you link the value of a checkbox to another checkbox

I am using the checkbox feature in Google Sheets and I have another checkbox that I would like to be ticked when the original one is ticked. I tried using the formula where the original checkbox is ...
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1answer
15k views

Data Validation with an IF formula

I've got a list of items that I want to include in a Drop Down. Using data validation, all I need to do is add the range and this works. However, the list has various types of data and I want to ...
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1answer
1k views

Google Sheets data validation dropdown will not show if cell contains formula

I have a data validation dropdown with a list of possible values, and if the cell is empty or has a value, the dropdown list will show correctly. But if the cell contains a formula, the dropdown ...
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2answers
6k views

Disable a cell when A cell is blank

I want to create a google spreadsheet where I have 2 columns involved. In my A column, I have data and column B has a drop-down list. What I want to do is disable column B unless column A has a ...
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2answers
210 views

Check button in Google Spreadsheets specific for each user

I have a Google Spreadsheet with different tasks. I want to implement a check button in the following way: My intention is that the users can't edit the spreadsheet but they have to be able to use ...
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2answers
11k views

How to validate a date in Google Forms?

Google Forms include the possibility to perform some sort of validation on user input for checkboxes and text; the functionality is available very easily both via the UI and the API. Unfortunately, it ...