Questions tagged [g-suite]

For questions about G Suite, a suite of applications for organizations from Google. (Formerly known as Google Apps.)

12
votes
3answers
61k views

Can you have an image float to the left of the text in a Gmail signature?

I have a Google Apps e-mail account. I want to include the company logo to the left of my signature text. The only way I can find to do this so far is to build it so that the text is part of the ...
8
votes
1answer
2k views

Use my own domain as a google sites URL with Google Apps

I have several Google Sites at my organization that we use for different projects and audiences. I'm already using the feature that lets me map a subdomain of my domain to the google sites by adding ...
7
votes
2answers
3k views

How to transfer YouTube channel ownership to another Google account

I have a Google at Work domain that I want to shut down, but first I would like to transfer the ownership of my YouTube video channel to another Google account. The instructions from Google Support ...
6
votes
2answers
2k views

Re-enable Google Drive results for Gmail searches in Google Apps for Business

Google Drive documents results used to be shown below Gmail search results. That option was a labs enabled tool where when you searched Gmail you would see matching Google Drive documents below the ...
6
votes
2answers
315 views

When should I use a Google Team Drive over My Drive?

I’ve read the differences between Team Drive and My Drive, and they seem very similar, with the former having more limitations. If I share my My Drive with my team, it feels like they are exactly the ...
5
votes
2answers
6k views

Can mail admin read my chat?

I have a company email, hemc@companyname.com, which is managed by my company admin and it is hosted on Google Apps mail services. I want to know whether the admin can check my emails or my chat ...
5
votes
2answers
2k views

Unable to domain restrict private YouTube videos using a brand account

I have a brand account with access to create a YouTube channel. I uploaded a video and set it to private. The problem is that I can't share this video with all emails of a particular domain, for ...
5
votes
1answer
808 views

Disable warning about “unintended external reply” in G Suite / Gmail

I'm trying to get rid of warnings about "the recipient xxx@yyy.com does not belong to your organization", which shows up for me pretty much every time I reply to someone not in my contact list. https:...
5
votes
1answer
545 views

As an Google App admin, can I track Google Takeout usage?

If my users are using Google Takeout, should I get an email alert with notification that xyz user has used Google Takeout and downloaded their data. I do not want to restrict, but just monitor, being ...
5
votes
1answer
916 views

Answering mail to original poster as group

Let me first describe the situation: We have a G Suite domain and groups for this domain The groups have an email address (e.g.: group@example.com) People outside the domain and not a member of this ...
4
votes
1answer
1k views

Does Gmail enterprise allow an attachment larger than 25MB?

Just what the title says, the regular Gmail (unpaid) has a limit of 25MB on a file attachment. Does the same limit apply to Gmail Enterprise accounts too?
4
votes
2answers
1k views

Get link to specific conversation thread and/or message in a chat room in Google Chat?

When using Google Chat I can see that a chat room has a link on the following format: https://chat.google.com/room/XYZKLMabCde I know from notifications that if someone pings me in a conversation ...
4
votes
2answers
1k views

Why is my G Suite Gmail favicon blue?

My G Suite Gmail favicon has turned blue. Now it looks like this: What the color change mean? Is is part of a rebranding, or is it supposed to notify users about some special state of Gmail app? Is ...
4
votes
2answers
5k views

G Suite (Google Apps) without a custom domain?

Do I need to use a custom domain with Google's G Suite (formerly Google Apps)? I can't see any way to sign up for the service without wiring up a domain. Isn't there some kind of default domain that ...
4
votes
2answers
5k views

Custom domain under SSL with Google Sites?

Is there a way to have a Google Sites hosted as say, sites.example.com/foo rather than sites.google.com/a/example.com/foo while supporting HTTPS? It seems to me that only HTTP redirect and no SSL ...
4
votes
1answer
149 views

Trusting apps from Google Apps Marketplace

From my experience with third-party Facebook apps, I'm wary of adding apps from the Google Apps Marketplace to my Google Apps installation. Can I trust apps from the from Google Apps Marketplace? ...
4
votes
3answers
7k views

How to get my Gmail “User ID”? (a number like 1242343543557656)

My company uses a Gmail-based email server. For integration with a partner's system I have been asked for my Gmail "user ID", here is what they wrote: there are usually two emails associated, one ...
4
votes
1answer
2k views

Why doesn't G Suite Admin password reset option appear?

I am providing support to a small organisation that had G Suite set up for them a few years ago by a company that has now folded. They have given me the account name for the G Suite domain admin, but ...
3
votes
4answers
3k views

Contacts in new look Gmail 2018

I've turned on the new Gmail, and now notice that my Contacts button has disappeared. It used to be above Compose. Does anyone know where it has gone to?
3
votes
2answers
1k views

Google Meet permanent room

When we start a meeting we get a meeting URL like meet.google.com/xxx-yyyy-zzz. Is there a way to get a customized and/or permanent meeting URL? Even "customized" is an optional one, the requirement ...
3
votes
1answer
2k views

How do I add an external administrator to a Google Suite?

I'm managing a Google Suite environment, for example, for company example.com. At the moment I'm managing it via the owner@example.com email address. But what I want, if possible, is to manage it via ...
3
votes
1answer
578 views

Google Contacts: trash?

I deleted the wrong contact on Google Contacts by mistake... I noticed there was briefly an undo option, but I didn't realise I needed it until later. Is there a trash folder that I can retrieve it ...
3
votes
1answer
1k views

How do I find out who in my organization created a “New” Google Site?

My company uses G Suite (a.k.a Google Apps for Business), and we have a number of Google Sites set up. Lately (as of Jan 2017), Google has released a new version of Google Sites, but sites created ...
3
votes
1answer
2k views

Remove single user from “everyone” list

We are using Google Apps and want to remove one of the email addresses from the "everyone" list. Imagine a helpdesk ticket being created every time someone sends an email to everyone. What options do ...
3
votes
1answer
75 views

How to prevent divergent copies of Google Team Drive content?

I'm not sure how this happened but several people in our organization can access directories within our Google Team Drive in two different ways and it is leading to a lot of confusion. Here you can ...
3
votes
1answer
1k views

When enforcing 2 factor authentication, what happens to accounts who don't have 2FA enabled?

I'm about to enforce 2 factor authentication for all g suite accounts - what happens if I enforce it and some users didn't enable it for their accounts yet? Will they be unable to log in or do they ...
3
votes
1answer
629 views

Using secondary domain for Google Hangouts URL

My primary domain name is foobar.com. My secondary domain name is fizbaz.com. When I create links in Google Calendar to do a Hangout, the URL always includes foobar.com no matter what, but I'd like ...
3
votes
0answers
70 views

Corporate Gmail (G Suite) login requires phone verification using non-existent phone (number)

Logging into an Gmail email account, under corporate G Suite. For security reasons, Gmail insist on tapping onto 2-digit number, sent to a phone, which has not been set up in the first place. It does ...
3
votes
0answers
341 views

Sync Google Docs Action Items with Google Tasks

In Google Docs (as well as Sheets and Slides), one can assign an "action item" (e.g. some to-do) to another person by marking him/her in a comment (link). Also, there is the "Google Tasks" feature ...
3
votes
1answer
4k views

Mass delete email from all users' Gmail mailboxes

We are in the process of moving from onsite Exchange to G-Suite for email. In the past we bounced all external email through Gmail before it hit our Exchange server as a backup and spam filter. As a ...
2
votes
1answer
1k views

This setting is managed by your domain administrator

I'm following Let less secure apps access your account - Google Account Help, specifically "Option 2", however when I click on Less secure apps, I get following message: This setting is managed by ...
2
votes
1answer
40 views

Who has invited somebody, when and how to a Google Drive Spreadsheet?

We have a sheet at my company with logins and passwords, shared with all the team, so all the people may enter in the supplier's intranets. Today, in "shared with", where normally there are 6 to 8 ...
2
votes
2answers
4k views

How can I remove individual Google products?

If I look at my Google dash board for my Google Apps admin account I see: App Engine - My Applications Calendar Calendar - Settings Checkout Checkout Contacts Contacts Custom Search Custom Search -...
2
votes
2answers
3k views

What's the best way to switch domain aliases from one account to another in Google Apps for domain? [closed]

I'm using Google Apps for Domain to manage mail, calendar, docs, etc for pupeno.com. I've created many other domain names and added to that Google Apps account as aliases. Now I want to move some of ...
2
votes
1answer
46 views

Google form anonymity in organization

I have a Google account that's part of an organisation. There's this form that only people in the same organisation can respond to. Is there a way for the owner of the organisation to find out that it ...
2
votes
1answer
496 views

Google Apps account for domain suspending

I received an email from Google: It looks like you haven’t used your Google Apps account for the domain windyspot.com in the past 365 days. Google will suspend your account on or after Dec 2, ...
2
votes
1answer
498 views

Create a shared or common email address for entire organization

I've a G Suite set up within my company. Every user has been added together with their personal email, etc. As a last thing I want to create some shared or common email addresses for different ...
2
votes
1answer
994 views

Cannot access contacts

I've ended up in the infuriating situation where some* of the users in my G Suite (formerly Google Apps Free edition) cannot access their contacts through the web browser. If they go to Gmail, then ...
2
votes
1answer
722 views

Offboard user on G Suite/Gmail without bouncing emails

We've realized recently that user accounts were not being suspended when people off-boarded. When asked why not the answer was we still wanted to allow incoming emails to be forwarded to others who ...
2
votes
2answers
239 views

Default folders for new users in G Suite

I am fairly new to administering the G Suite of an organization. What I am trying to achieve is add specific folders to the Google Drive of all new users of a group - i.e. that these folders appear ...
2
votes
1answer
3k views

How do I add my G Suite work email to my personal Gmail account?

I have two accounts: 1. personal@gmail.com and 2. work@company.com. Both accounts have 2-factor authentication enabled. I am a Super Admin for #2. I would like to add account #2 G Suite work email to ...
2
votes
1answer
7k views

Does the person get notified when their calendar is being added by others?

In GSuite's Calendar, you are able to add calendar of other members (co-workers) within the same organization. Let's say when I add John's Calendar to my Other calendars, will John get notified that ...
2
votes
1answer
595 views

Closing Google Apps account: Can I migrate YouTube account and Android Apps?

I have a Google Apps account, which I use for my personal email and as my primary personal Google account. The Google Apps account is associated with my personal domain name. I am thinking about ...
2
votes
1answer
568 views

Use Group Email (hosted by Google) to create an account on Google Play Store

I am trying to create a Google Play Store account but with a group email (hosted by Google). Is this possible? For example, I have a group email on my Google Apps Business Console (hello@company.com) ...
2
votes
1answer
27 views

Any way to stop the “outside of your domain” notifications across Google Apps?

I use a GSuite account as my primary Google account for everything and across calendar / hangouts / etc, I see a "outside of your domain" notification for a lot of random things. Sometimes it's just a ...
2
votes
1answer
19 views

Does Google Drive 'Contributor' Permission allow malicious users to permanently delete file contents?

In my attempts to use Google Drive for some automated important data backups, I'm making use of the API and a Service Account to upload data to a Team Drive. The account only has 'Contributor' access ...
2
votes
1answer
1k views

Recall email from G Suite Business account

An email was sent with sensitive information to a group email address that includes all users in a company account. Is it possible to recall this email? It was sent to an all@domain.tld, which is a ...
2
votes
1answer
1k views

How to remove a Google Apps email alias on an alias domain?

We're using Google Apps (or Gsuite, as it's called now) to manage Gmail emails on our own domain name; let's call it domain.com. We're also using a domain alias, let's call it alias.com. I have just ...
2
votes
1answer
2k views

Does linking a Google account managed by an administrator to a personal account cause any security issues

I have a company-managed google account and I'm reading from here that the administrator has full access to all data on the account. https://support.google.com/accounts/answer/181692?hl=en&...
2
votes
1answer
73 views

Google group breaks the sent-to email—how to avoid it?

I have a group in my Google Enterprise account, that includes 3 other users. I need that when someone sends an email to the group (group@nonce.com), it will be sent to the individual members, but the "...