Questions tagged [gmail-filters]

Pre-made or user-made sets of rules that perform different actions on incoming or outgoing emails in Gmail.

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13 votes
7 answers
45k views

Send a copy of outbound messages to another address

Is there a way to have a copy of any message sent from a Gmail account sent to another address? I've got any messages coming to my address copied to another (see this question for one solution, ...
Doug Harris's user avatar
155 votes
4 answers
72k views

Is it possible to create a Gmail filter that works on headers other than From, To, Subject?

I've forwarded one of my really old email addresses to Gmail. I'd like to create a filter so that any mail to that old address is always labeled properly in Gmail. I can create a Gmail filter with ...
Chris W. Rea's user avatar
  • 2,657
87 votes
7 answers
57k views

In what order are filters processed in Gmail?

If I have multiple filters that match the same email do they all get processed? If so, in what order are they processed? What if the first filter matched modifies the email to make it match (or no ...
Senseful's user avatar
  • 30.9k
30 votes
4 answers
6k views

Can Gmail automatically base "send from" address on the "to" address?

In short: In Gmail, is there a way to let the "send from" address change automatically depending on which of my accounts it was sent to? In long: I recently joined a team (of developers) and they ...
joon's user avatar
  • 499
122 votes
5 answers
200k views

How to use boolean AND and NOT operators in Gmail search

I'm trying to find mails that have one address in the recipients but another not in it. I'm trying things like from:[email protected] and not from:[email protected] and from:([email protected] and ...
Steven Roose's user avatar
  • 3,226
111 votes
6 answers
111k views

How can I filter my Gmail messages that aren't labeled?

I'd like to sort all of my Gmail messages that don't have label, so I can process them (I miss some every now and then). I can sort by every label by clicking on it at the left, but how do you sort ...
Lance Roberts's user avatar
60 votes
7 answers
25k views

How can I reorder Gmail filters?

I have more than 20 filters, how can I easily reorder them?
Senseful's user avatar
  • 30.9k
27 votes
2 answers
16k views

When is it okay to use "label:", "in:", or "is:" in a Gmail Filter?

When you try to use any of the queries label:, in:, or is: in a Gmail filter, you will see the following warning: Warning: Filter searches containing "label:", "in:", or "is:" criteria are not ...
Senseful's user avatar
  • 30.9k
23 votes
5 answers
28k views

How to Filter Emails Forwarded to Gmail Alias?

I have a Google Apps email ([email protected]) set to auto-forward all mail to my personal Gmail ([email protected]). I have added the [email protected] address to my personal Gmail so I can send mail as me@...
John Smith's user avatar
19 votes
3 answers
22k views

How can I filter incoming email based on plus addressing in Gmail?

I currently have some basic filters in Gmail, but the other day I heard someone mention you could use a plus sign in your address to filter incoming email? Can someone elaborate?
samoz's user avatar
  • 393
22 votes
7 answers
11k views

How to block "via" senders in Gmail

I have this annoying problem in Gmail. Spammers are by-passing the Gmail spam filters and are so clever that I am not able to create a manual filter of my own to block them. They are sending me junk ...
Pavan Manjunath's user avatar
14 votes
1 answer
45k views

Gmail, how to forward email to group using a filter

I run the office lotto syndicate. I get a results email that I want to detect via a filter, and forward to a group containing the lotto syndicate members. Is this possible? I can't seem to figure ...
Brettski's user avatar
  • 243
94 votes
11 answers
93k views

Create a Gmail filter for Calendar Notifications

I'd like to create a Gmail filter to filter all of my Google Calendar notifications into a separate folder. Google Calendar notifications have headers that look like the following: Reply-To: Helen ...
emmby's user avatar
  • 1,269
40 votes
2 answers
6k views

Is it possible to create a Gmail filter that works on arbitrary headers?

(Not a dup: this very similar question really asks about the DeliveredTo header). Bugzilla provides a number of headers telling you why you received a mail, such as X-Bugzilla-Reason. How can I ...
Paul Biggar's user avatar
17 votes
3 answers
9k views

Gmail filters/labels: Force email to stay in Inbox?

I receive email to these addresses: [email protected] : This is my team's primary method of communication. I want all of this email to go to my Inbox. [email protected] : This belongs to ...
Stefan Lasiewski's user avatar
15 votes
3 answers
11k views

How to filter by messages, not by conversation?

I have been emailing my Gmail account error messages from a project I am working on. I am trying to use Gmail filters/labels to sort out the class of errors. But because the subject line is ...
geoffc's user avatar
  • 299
5 votes
2 answers
6k views

How to setup Gmail filters based on information in the header?

A very persistent person(s) is continually spoofing a company employee's e-mail address with criminal intent. They attempt to e-mail other people in the company trying to trick them into believing the ...
chainwork's user avatar
  • 171
42 votes
2 answers
43k views

Create Gmail filter that contains a special character

I'm trying to create a search filter when I receive automated emails . The emails that I want to filter always contain the following format: Gitlab | foo | bar | herp a derp How can I create a ...
spuder's user avatar
  • 563
41 votes
8 answers
233k views

How to make Gmail automatically label incoming emails

I would like to set it up so that Gmail labels incoming mail based on which business email of mine the emails are sent to. I have two business emails that come to my Gmail account. For instance, if ...
MelyElly's user avatar
  • 419
37 votes
2 answers
17k views

Search for special characters like “!” in Gmail subject [duplicate]

Does anyone know if in Gmail you can search all messages that have an exclamation mark in the subject? I would like to create a filter that adds a red ! label to the messages that have an exclamation ...
jankeir's user avatar
  • 481
34 votes
2 answers
15k views

Using a custom star type with a Gmail filter

I have set up a Gmail filter that marks all incoming mail from a certain mailing list with a star. Right now, the filter automatically applies the standard yellow star. How can I set it to use the ...
Pops's user avatar
  • 1,232
21 votes
6 answers
38k views

Gmail permanently delete a message via a filter

When choosing to delete an email via a filter, the message is sent to the trash. Is there any way to permanently delete it instead? I tried deleting it twice with two different filters (the logic is ...
Senseful's user avatar
  • 30.9k
20 votes
2 answers
41k views

Automatic Gmail labels based on sender

Is there some way to make Gmail apply a label to incoming mail automatically based on the sender? For instance if Bob is my client, and all contact I have with Bob is work-related, can I make Gmail ...
Excellll's user avatar
  • 474
9 votes
3 answers
20k views

How can I automatically forward Gmail emails when a label is applied?

Within Gmail, is there any way to automatically forward an email when I apply a label? Gmail filters appear to only work with new emails. For my needs, applying the label is a manual process after ...
Aaron's user avatar
  • 201
50 votes
15 answers
98k views

How can I set a Gmail filter that finds email sent "only to me"?

I want to create a filter for all email sent by me only to me. I do that because when I have a note that I want to remember, I send it to myself. I want to label all those notes so I can find them ...
Andrew Warner's user avatar
23 votes
2 answers
65k views

Gmail filter on partial "words"

I've got a Gmail email filter rule set up to prevent email from various senders from going into spam.  Here's a simplified version of the rule: Matches: from:(abc.org.nz|def.nz|westpac|mailman|...
Terry's user avatar
  • 333
22 votes
5 answers
72k views

Gmail's label and skip the inbox filter

I am using Gmail. I want incoming mail that matches a label to skip the inbox. This does not seem to work. The instructions from Gmail include the following: To keep organized, many people like ...
H2ONaCl's user avatar
  • 581
13 votes
4 answers
24k views

How do I auto-reply to text messages received through Google Voice?

I recently got a new phone number, and I want people who contact me at my old number to be automatically informed of my new number. I've ported my old phone number to Google Voice and set up a ...
user78051's user avatar
  • 155
9 votes
2 answers
79k views

Automatically remove "inbox" label from messages with other labels

I created some filters to label my e-mails in Gmail, but all of these multiple label mails have the "inbox" label too! How can I remove the inbox label on labeled emails? (With this configuration ...
Sepahrad Salour's user avatar
9 votes
1 answer
1k views

View filter(s) that are currently being applied to an email message

I created a bunch of filters in Gmail for a "master account" that receives forwarded mail from all of my accounts. The filter list and web of labels/folders has grown to be rather long, and therefore ...
0xPingo's user avatar
  • 191
7 votes
3 answers
9k views

How can I auto-delete some spam from Gmail?

I really like GMail's spam filters. However, they occasionally catch not-spam so I like to quickly scan the contents of spam folder every so often, marking "not spam" to the few messages that aren't ...
kbyrd's user avatar
  • 173
6 votes
3 answers
4k views

Create Gmail filter for subject lines containing UTF-8 special characters

Lately I'm receiving a lot of spam that contains animations in the subject lines. Here is an example, from the source of a message, of a subject line containing animating fireworks. Subject: =?UTF-8?...
MexTek's user avatar
  • 61
6 votes
1 answer
491 views

Sent Item filters in Gmail

My boss wants me to do this in his Gmail: "I would like to create a rule or filter that makes a copy of all of my 'Newly Composed Emails', saves them in a folder (which you can create) and when these ...
James Richard's user avatar
5 votes
4 answers
2k views

Matching Gmail filters on BCC mail

I am using Google Apps for Domains to handle my personal email. I have the following filter configured: Matches: to:([email protected]) Do this: Skip Inbox, Mark as read, Delete it Here is the ...
dotancohen's user avatar
4 votes
1 answer
2k views

How do I filter messages that are sent to a single recipient?

I am receiving emails that has been copied to a several email addresses. For example, an email is copied to [email protected] and [email protected] and I have subscribed to these two ...
Chathura Kulasinghe's user avatar
3 votes
3 answers
1k views

Any way to see mail sent by other user through shared address?

My wife and I have a "shared" email address, like [email protected] which we both use from Gmail when we both want to get replies or for signing up for certain websites. When an email is received ...
d0g's user avatar
  • 349
3 votes
2 answers
3k views

How can I edit SmartLabel filters in Gmail?

I'm using the Gmail labs feature which adds SmartLabels such as "Promotion" and "Social Update" to relevant emails. I would like all SmartLabel emails archived/inbox skipped and all given a label (...
Nick5a1's user avatar
  • 342
74 votes
1 answer
157k views

How do I execute a filter in Gmail for the current email in my inbox?

I know how to create a filter and once it's created it will execute this filter on all incoming mail. However is there a way to execute this filter on what I already have received?
Dale's user avatar
  • 851
39 votes
9 answers
86k views

Gmail filter with regular expressions

I use Gmail and I'm receiving lots of emails I want to filter. They all have in common that the subject is like these: Some words - r1234 - Some more words Some words - r987665 - Some more words Some ...
MikO's user avatar
  • 597
26 votes
5 answers
33k views

Filter messages with (no subject) in Gmail

Is there any workaround or way to filter or search for messages that have no subject line? I can see there is no way to filter messages when some field is "missing".
eigenein's user avatar
  • 363
18 votes
2 answers
207k views

Can you create rules in Gmail?

In MS Outlook, you can create rules so different kinds of mail can go in different folders. Can you do the same thing in Gmail, so all your emails from a list go in a specific subfolder instead of ...
Joe's user avatar
  • 331
16 votes
4 answers
19k views

How to add filter and label to group in Gmail contacts?

I have my Gmail contacts sorted into groups. In my mail I also have labels associated with filters-for specific people I have a filter associated with a label. For the filter creation, how do I ...
Vass's user avatar
  • 429
13 votes
3 answers
19k views

Create filter if body of message contains my name

I have a couple on-going conversation threads in Gmail with a number of different people. Is there a way to setup a filter so that it will add a label if the body of any new, unread email contains my ...
roflwaffle's user avatar
11 votes
4 answers
19k views

How do you create a filter in Gmail that will apply to all composed/sent messages?

While having filters to simplify the filing process of incoming messages is convenient, one of the aspects of setting rules in Outlook that seems to be missing in Gmail is the ability to set rules for ...
Matthew T.'s user avatar
11 votes
4 answers
10k views

How can I filter out mailing list threads where I participate in?

I subscribe to a mailing list, where a large number of messages are posted each day. I don't want these mails to disturb me, so I've set up a filter that automatically moves these messages to a ...
slhck's user avatar
  • 3,886
10 votes
3 answers
9k views

How do you auto-archive chat/hangout messages in Gmail?

I use hangouts on Android and on the desktop (browser extension) and these messages periodically appear in my Gmail inbox. So every day I'm having to manually archive all these hangout messages that ...
MrWhite's user avatar
  • 4,743
9 votes
2 answers
23k views

Filtering based on multiple labels in Gmail

I have some labels which are logically related. I'd like to filter those and put them in a second inbox by enabling multiple inbox lab feature. Is there a possible way to do that? Additional info: ...
bdhar's user avatar
  • 429
7 votes
3 answers
1k views

How to filter only emails without aliases

I have been using Gmail for a while and created a bunch of aliases for different mailing lists and websites, with "[email protected]" I am currently switching to another email provider ...
Korydween's user avatar
6 votes
1 answer
832 views

How can I filter Gmail emails that do not include a plus sign in the to line?

I use email aliases for my email account to design filters sent to me from different sources, for example: [email protected] [email protected] [email protected] It's easy for me to set up filters ...
Taylor R's user avatar
  • 183
6 votes
2 answers
4k views

Gmail filter not from address conversation

I created a filter that matches all the automated messages sent from a service, marks them as read, archives them (skips the inbox), and adds an "Automated" label. This works great most of the time, ...
Tyler Rick's user avatar