Questions tagged [gmail-filters]

Pre-made or user-made sets of rules that perform different actions on incoming or outgoing emails in Gmail.

11
votes
6answers
28k views

Send a copy of outbound messages to another address

Is there a way to have a copy of any message sent from a Gmail account sent to another address? I've got any messages coming to my address copied to another (see this question for one solution, ...
71
votes
8answers
40k views

In what order are filters processed in Gmail?

If I have multiple filters that match the same email do they all get processed? If so, in what order are they processed? What if the first filter matched modifies the email to make it match (or no ...
101
votes
4answers
42k views

Is it possible to create a Gmail filter that works on headers other than From, To, Subject?

I've forwarded one of my really old email addresses to Gmail. I'd like to create a filter so that any mail to that old address is always labeled properly in Gmail. I can create a Gmail filter with ...
88
votes
6answers
73k views

How can I filter my Gmail messages that aren't labeled?

I'd like to sort all of my Gmail messages that don't have label, so I can process them (I miss some every now and then). I can sort by every label by clicking on it at the left, but how do you sort ...
50
votes
7answers
19k views

How can I reorder Gmail filters?

I have more than 20 filters, how can I easily reorder them?
25
votes
2answers
10k views

When is it okay to use “label:”, “in:”, or “is:” in a Gmail Filter?

When you try to use any of the queries label:, in:, or is: in a Gmail filter, you will see the following warning: Warning: Filter searches containing "label:", "in:", or "is:" criteria are not ...
16
votes
4answers
21k views

How to Filter Emails Forwarded to Gmail Alias?

I have a Google Apps email (me@business.com) set to auto-forward all mail to my personal Gmail (me@gmail.com). I have added the me@business.com address to my personal Gmail so I can send mail as me@...
15
votes
3answers
14k views

How can I filter incoming email based on plus addressing in Gmail?

I currently have some basic filters in Gmail, but the other day I heard someone mention you could use a plus sign in your address to filter incoming email? Can someone elaborate?
13
votes
1answer
29k views

Gmail, how to forward email to group using a filter

I run the office lotto syndicate. I get a results email that I want to detect via a filter, and forward to a group containing the lotto syndicate members. Is this possible? I can't seem to figure ...
64
votes
10answers
50k views

Create a Gmail filter for Calendar Notifications

I'd like to create a Gmail filter to filter all of my Google Calendar notifications into a separate folder. Google Calendar notifications have headers that look like the following: Reply-To: Helen ...
14
votes
3answers
6k views

How to filter by messages, not by conversation?

I have been emailing my Gmail account error messages from a project I am working on. I am trying to use Gmail filters/labels to sort out the class of errors. But because the subject line is ...
15
votes
3answers
7k views

Gmail filters/labels: Force email to stay in Inbox?

I receive email to these addresses: my-team@example.com : This is my team's primary method of communication. I want all of this email to go to my Inbox. other-team@example.com : This belongs to ...
9
votes
4answers
6k views

How can I filter out mailing list threads where I participate in?

I subscribe to a mailing list, where a large number of messages are posted each day. I don't want these mails to disturb me, so I've set up a filter that automatically moves these messages to a ...
27
votes
2answers
8k views

Search for special characters like “!” in Gmail subject

Does anyone know if in Gmail you can search all messages that have an exclamation mark in the subject? I would like to create a filter that adds a red ! label to the messages that have an exclamation ...
15
votes
5answers
22k views

Gmail permanently delete a message via a filter

When choosing to delete an email via a filter, the message is sent to the trash. Is there any way to permanently delete it instead? I tried deleting it twice with two different filters (the logic is ...
53
votes
5answers
98k views

How to use boolean AND and NOT operators in Gmail search

I'm trying to find mails that have one address in the recipients but another not in it. I'm trying things like from:address1@gmail.com and not from:address2@gmail.com and from:(address1@gmail.com and ...
36
votes
2answers
4k views

Is it possible to create a Gmail filter that works on arbitrary headers?

(Not a dup: this very similar question really asks about the DeliveredTo header). Bugzilla provides a number of headers telling you why you received a mail, such as X-Bugzilla-Reason. How can I ...
27
votes
2answers
10k views

Using a custom star type with a Gmail filter

I have set up a Gmail filter that marks all incoming mail from a certain mailing list with a star. Right now, the filter automatically applies the standard yellow star. How can I set it to use the ...
19
votes
2answers
38k views

Automatic Gmail labels based on sender

Is there some way to make Gmail apply a label to incoming mail automatically based on the sender? For instance if Bob is my client, and all contact I have with Bob is work-related, can I make Gmail ...
26
votes
4answers
4k views

Can Gmail automatically base “send from” address on the “to” address?

In short: In Gmail, is there a way to let the "send from" address change automatically depending on which of my accounts it was sent to? In long: I recently joined a team (of developers) and they ...
3
votes
2answers
2k views

How can I edit SmartLabel filters in Gmail?

I'm using the Gmail labs feature which adds SmartLabels such as "Promotion" and "Social Update" to relevant emails. I would like all SmartLabel emails archived/inbox skipped and all given a label (...
3
votes
3answers
2k views

Matching Gmail filters on BCC mail

I am using Google Apps for Domains to handle my personal email. I have the following filter configured: Matches: to:(username@example.com) Do this: Skip Inbox, Mark as read, Delete it Here is the ...
6
votes
1answer
422 views

Sent Item filters in Gmail

My boss wants me to do this in his Gmail: "I would like to create a rule or filter that makes a copy of all of my 'Newly Composed Emails', saves them in a folder (which you can create) and when these ...
6
votes
3answers
6k views

How can I auto-delete some spam from Gmail?

I really like GMail's spam filters. However, they occasionally catch not-spam so I like to quickly scan the contents of spam folder every so often, marking "not spam" to the few messages that aren't ...
4
votes
1answer
418 views

View filter(s) that are currently being applied to an email message

I created a bunch of filters in Gmail for a "master account" that receives forwarded mail from all of my accounts. The filter list and web of labels/folders has grown to be rather long, and therefore ...
3
votes
3answers
459 views

Any way to see mail sent by other user through shared address?

My wife and I have a "shared" email address, like thesmiths@example.com which we both use from Gmail when we both want to get replies or for signing up for certain websites. When an email is received ...
2
votes
2answers
2k views

How to setup Gmail filters based on information in the header?

A very persistent person(s) is continually spoofing a company employee's e-mail address with criminal intent. They attempt to e-mail other people in the company trying to trick them into believing the ...
4
votes
2answers
16k views

Automatically remove “inbox” label from messages with other labels

I created some filters to label my e-mails in Gmail, but all of these multiple label mails have the "inbox" label too! How can I remove the inbox label on labeled emails? (With this configuration ...
3
votes
1answer
982 views

How do I filter messages that are sent to a single recipient?

I am receiving emails that has been copied to a several email addresses. For example, an email is copied to engineering.myorg@gmail.com and marketing.myorg@gmail.com and I have subscribed to these two ...
2
votes
3answers
2k views

Is there a limit to how many items a filter can search for in Gmail?

I've setup gmail to capture all of my newsletter type mail using a single filter: from:(railsstudio OR vistaprint OR shutterfly OR Weaknees OR snapfish OR lobster OR rentals OR vrbo OR "world ...
0
votes
2answers
126 views

Search e-mail messages in given period of day or in given period of week

Is there any way in Gmail's filtering mechanism to find e-mail messages received or sent: in a given period of a day (each day -- only time component of date matters here), in a given period of week (...
44
votes
1answer
92k views

How do I execute a filter in Gmail for the current email in my inbox?

I know how to create a filter and once it's created it will execute this filter on all incoming mail. However is there a way to execute this filter on what I already have received?
41
votes
14answers
57k views

How can I set a Gmail filter that finds email sent “only to me”?

I want to create a filter for all email sent by me only to me. I do that because when I have a note that I want to remember, I send it to myself. I want to label all those notes so I can find them ...
9
votes
5answers
17k views

Gmail filter with regular expressions

I use Gmail and I'm receiving lots of emails I want to filter. They all have in common that the subject is like these: Some words - r1234 - Some more words Some words - r987665 - Some more words Some ...
8
votes
1answer
5k views

How do I auto-reply to text messages received through Google Voice?

I recently got a new phone number, and I want people who contact me at my old number to be automatically informed of my new number. I've ported my old phone number to Google Voice and set up a ...
5
votes
3answers
9k views

How can I automatically forward Gmail emails when a label is applied?

Within Gmail, is there any way to automatically forward an email when I apply a label? Gmail filters appear to only work with new emails. For my needs, applying the label is a manual process after ...
18
votes
1answer
16k views

Create Gmail filter that contains a special character

I'm trying to create a search filter when I receive automated emails . The emails that I want to filter always contain the following format: Gitlab | foo | bar | herp a derp How can I create a ...
17
votes
4answers
18k views

Filter messages with (no subject) in Gmail

Is there any workaround or way to filter or search for messages that have no subject line? I can see there is no way to filter messages when some field is "missing".
9
votes
3answers
7k views

How do you auto-archive chat/hangout messages in Gmail?

I use hangouts on Android and on the desktop (browser extension) and these messages periodically appear in my Gmail inbox. So every day I'm having to manually archive all these hangout messages that ...
6
votes
3answers
3k views

Gmail - problem with Hangout and filters

I've set up filter in Gmail to label all mails/chats/hangouts with my wife. Filter is quite simple: from:her-email-address@gmail.com set label "Wife" never send to spam But now every chat/...
3
votes
1answer
3k views

Is there a way to search/filter gmail emails by the absolute domain without subdomains (e.g. google.com, but not plus.google.com)

Is there a way to search/filter gmail emails by the absolute domain without subdomains? If just do a search/filter on from:@google.com it includes all subdomains like plus.google.com, txt.voice.google....
14
votes
3answers
17k views

How to add filter and label to group in Gmail contacts?

I have my Gmail contacts sorted into groups. In my mail I also have labels associated with filters-for specific people I have a filter associated with a label. For the filter creation, how do I ...
12
votes
3answers
13k views

Create filter if body of message contains my name

I have a couple on-going conversation threads in Gmail with a number of different people. Is there a way to setup a filter so that it will add a label if the body of any new, unread email contains my ...
10
votes
4answers
13k views

How do you create a filter in Gmail that will apply to all composed/sent messages?

While having filters to simplify the filing process of incoming messages is convenient, one of the aspects of setting rules in Outlook that seems to be missing in Gmail is the ability to set rules for ...
6
votes
2answers
2k views

Gmail filter not from address conversation

I created a filter that matches all the automated messages sent from a service, marks them as read, archives them (skips the inbox), and adds an "Automated" label. This works great most of the time, ...
3
votes
2answers
913 views

Exclude starred messages?

I ran a search on my messages including -is:starred I also tried -has:yellow-star however I am still getting starred messages in my search results
3
votes
3answers
2k views

Is there a way to search labels based on stemming in Gmail?

Say I have the label Home/Family/Kids and Home/Family, is there any search expression that can match both of these with a single term? For example, I want to use a search query like label:Home/Family*....
1
vote
0answers
201 views

Gmail label unread count

If you set up a filter Matches: from:(foo@gmail.com) Do this: Skip Inbox read a mail from that person apply label receive a reply The label will not show a count for that reply or any other replys ...
4
votes
2answers
2k views

Get rid of Russian junk from my Gmail

For a while now, the spam folder in my Gmail everyday gets simply flooded with Russian-speaking / Russian-written junk e-mails. How can I get rid of it? Is there any filter in Gmail, that let me ...
3
votes
0answers
159 views

Is there any way to make Gmail automatically delete out-of-office replies from cc addresses?

It's just quite a nuisance when you send out an email with only one or two to addresses and a whole bunch of cc/bcc addresses just because they were previously part of the email chain and you then get ...