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Questions tagged [gmail-filters]

Pre-made or user-made sets of rules that perform different actions on incoming or outgoing emails in Gmail.

3
votes
2answers
46 views

How to deal with direct replies from mailing lists?

I'm using filtering to label and immediately archive emails from mailing lists (i.e. where the "To:" field is a mailing list address). However, when I interact with the list, I wish for follow-up ...
1
vote
1answer
78 views

Gmail multi conditional filter on email order

I monitor application builds and could get the following emails with the subject: First Email: "Build Failed - {My Application}" Second Email: "Build back to normal - {My Application}" The time ...
-1
votes
1answer
814 views

How to block incoming addresses in CC from a Gmail filter?

How can I build a Gmail filter to select persons by listing them in "Has the words" but not to include another person's mail just because the select person's address is in the other person's CC? Or in ...
0
votes
1answer
55 views

How can I find an email I received that begins with a given text?

I'm looking for an email I received within the last 7 days beginning with "oops there's a mistake in your order..."
1
vote
1answer
504 views

Set format of mail forwarded from Gmail to SMS

I have my Gmail set up with a filter to locate important messages and automatically forward them to [mynumber]@[phoneprovider].com with the result that I get an immediate SMS message on my iPhone. ...
-1
votes
1answer
250 views

Create filter in Gmail inbox [closed]

I wanted to create a filter in Gmail such that the message from specific person goes into my own made labels. Google already have some own labels. and I have also made my own labels but messages does ...
7
votes
2answers
4k views

Composing a Gmail filter: “on this list and not to me”?

I filter all mail received from the mail list mylist with this filter and label it for later reading: Matches: list:(<mylist.example.com>) I would like to modify this for this logic: if the ...
3
votes
1answer
326 views

Filter email with image in body of an email

I would like to find better solution than filtering emails by this filter has:attachment larger:25kb (filename:jpg OR filename:gif OR filename:png) because Gmail filtered everything with ...
0
votes
2answers
83 views

Documentation that states the effect of “special” with other characters in Gmail search

Where can I find documentation that states the effect of "special" with other characters in Gmail search, for example "here | there". I know: (note "only") but I was surprised and dismayed to see ...
1
vote
0answers
73 views

How do I change the “junk” setting on Gmail?

How do I stop Gmail from automatically labeling ALL my incoming mail as "junk"?
1
vote
0answers
61 views

It looks like you sent an email to a Trello card, but the text was too large to fit in one comment

I have configured my Gmail account to redirect every new email message to one of my Trello boards. The configuration works fine and I get every email created as a Trello card, which is what I want. ...
5
votes
3answers
8k views

How can I automatically forward Gmail emails when a label is applied?

Within Gmail, is there any way to automatically forward an email when I apply a label? Gmail filters appear to only work with new emails. For my needs, applying the label is a manual process after ...
4
votes
1answer
2k views

Can I use parentheses to group AND/OR operators in Gmail Filters?

When creating a new email filter in Gmail, can I group AND/OR operators within parentheses to create more advanced conditional rules? For example: Has the words: "Ebay" AND ("Guitar" OR "Drum" OR "...
6
votes
2answers
204 views

What options or tools can I use to have Gmail notify me on receipt of a very important message?

I am eagerly awaiting an important-to-me email notification. I currently have a filter set in Gmail to trap this message and flag it as important, never send it to spam, keep it in the inbox, and ...
0
votes
1answer
112 views

Mysterious and unwanted filter in Gmail

I am getting quotes from furniture removal companies. Every email with the word 'removal' in the subject line is being filtered directly to the trash/ bin. But I have not set up a filter for this to ...
4
votes
1answer
113 views

Is there a way to automatically ban an address in Gmail?

In Yahoo! Mail, in the settings section, we have an item named "banned addresses", which means that we normally don't receive email messages from that address. It doesn't go to spam, trash, etc. We ...
5
votes
2answers
3k views

Gmail search for unstarred emails in a label

Have tried multiple way and none of them has worked, Used : in:Test -is:starred and -is:starred in:TEST and other option, None of them worked, in:Test -is:starred has listed all started email in Test ...
4
votes
1answer
416 views

View filter(s) that are currently being applied to an email message

I created a bunch of filters in Gmail for a "master account" that receives forwarded mail from all of my accounts. The filter list and web of labels/folders has grown to be rather long, and therefore ...
2
votes
0answers
94 views

How to autosend canned response to myself?

My financial institutions are constantly sending me emails about when my statements are available and when my bills are due. For many of these institutions, I have automatic payments set up, but it's ...
0
votes
1answer
73 views

Filter Gmail messages by the location of the sender

I want to filter the Gmail messages I receive in different folders based on the geographic region of the sender. Is this possible? And if yes, how can it be done automatically?
3
votes
1answer
107 views

Automatic re-labelling emails

Is it possible to have Gmail automatically label emails based on existing labels? For example, I have "Follow Up" and "Waiting Response" labels. What I would like is for Gmail to automatically relabel ...
2
votes
4answers
5k views

How to remove label for some emails?

I am fetching emails via POP from another Gmail account and am applying a label @Private to all such emails. Now, on my private email I also receive emails from services like Bitbucket. So I wanted ...
3
votes
2answers
8k views

Setup a Gmail filter to be applied to messages that do not contain a given text

I really need to setup filter in Gmail but it is not working. Where and how I have to enter the words which will be in the message I want to receive, and if the message do not contain those words to ...
2
votes
1answer
615 views

Auto-create and auto-apply labels to emails depending on sender's email address

How to auto-create and auto-apply labels to emails depending on the sender email address? Example: Once I receive an email from no-reply@amazon.ca, Gmail will automatically create a new label "amazon....
2
votes
0answers
360 views

Why is my email labeled and sent to a folder in Gmail instead of the inbox?

I have a custom label in Gmail that sends mail I want to look at about once a month to a folder labeled "JUNK". The filter tells the emails to skip the inbox, mark the emails as read, and label them ...
-1
votes
1answer
62 views

3,000 emails from ALL MAIL are in one new label

I have two new emails from someone I've not corresponded with before but will in the future. I just made a new label for that person. I went to settings and created a filter. Theoretically my label ...
1
vote
0answers
238 views

How can I filter messages from Google Calendar? [duplicate]

Google calendar messages (meeting invites and updates, not meeting reminders) have the header mailed-by: calendar-server.bounces.google.com Alas, filtering by mailedby:calendar-server.bounces....
5
votes
2answers
806 views

Gmail: automatically respond to email from different email address

I am currently using my Gmail account (say, good.morning@gmail.com) to manage several other non-Gmail email accounts (for example's sake, a@a.com and b@b.com). I have emails forwarded automatically ...
27
votes
3answers
3k views

How to filter messages with animated emoji in the subject in Gmail?

I was trawling through my spam folder (which I rarely do, because Gmail rarely has false positives) and I noticed something interesting: Something like over half of the messages have at least one ...
0
votes
2answers
4k views

Create filter on Gmail for BCC to myself [duplicate]

I run a startup and we send quite a lot of emails. I've started to BCC these emails that my software sends to myself as an alias. For example: layke@example.com might be my main email and I'm now ...
5
votes
5answers
3k views

How to forward a bunch of old Gmail emails?

I tried to create a filter to forward in Gmail and selected the Also apply filter to 37 matching conversations. However, it did not work and the dialog does warn: Learn more Note: old mail ...
5
votes
1answer
1k views

Search Gmail for emails without any CC recipients

I have an email address that should not receive email directly, and want to set up an auto-responder if an email is received without a CC included. Essentially, a search for: to:me@email.com cc:[...
5
votes
3answers
700 views

Gmail Auto Forwarding

Essentially all I want to do is to forward an email from Gmail to another account but when I do Gmail inserts into the new message the original senders details and the email message at the top but I ...
3
votes
0answers
155 views

Calculate the size of label/search/filter?

Are there any ways in Gmail to see the total size of selected messages - that is, a label, search or a filter (filters are basically just static searches anyway, and I use filters to automatically ...
2
votes
1answer
246 views

How can I filter phishing emails based on a pattern

Recently I started to get automatic emails, generated by some scammer. It either says that my Google account will be blocked soon or some stranger has left me a message. To read the message I must ...
2
votes
0answers
121 views

Gmail priority inbox won't let me change inbox sections. Help?

I have a filter for important, unread and starred. Every time I try to change my Gmail priority inbox to the corresponding label, it changes to: "All Everything Else." It doesn't matter if I try inbox ...
7
votes
3answers
8k views

Gmail Filters are tagging emails, but not moving emails to a designated label

I have set up filters for many contacts, assuming (I know what they say about ASSUMING) the filtered emails would be archived in the appropriate folder. The emails do show in my Inbox with the correct ...
5
votes
1answer
710 views

Applying filters to individual messages in Gmail (not entire conversation) [duplicate]

I'm using a system which sends out some useless emails and some very important emails. However, they share the same title, so they're grouped into the same conversation by Gmail. I'm trying to apply a ...
1
vote
0answers
49 views

Google Mail Filter

In our office we have automated emails that are being sent to all of our inboxes to confirm orders made and to confirm text messages sent out to our users. We want a filter that automatically mark ...
0
votes
1answer
837 views

How to permanently delete Gmail spam?

Can there be a Gmail Gadget App that permanently blocks or deletes spam? Phong mentions the following in his answer to the question How can I auto-delete some spam from Gmail? If cluttering your ...
-1
votes
1answer
3k views

How to find messages where I'm the only recipient? [duplicate]

I receive emails from a bunch of different mailing lists- how do I find emails that are sent only to me? I tried searching "Deliveredto: example@gmail.com" but it didn't bring up every email and also ...
7
votes
2answers
20k views

Gmail filter on partial “words”

I've got a Gmail email filter rule set up to prevent email from various senders from going into spam.  Here's a simplified version of the rule: Matches: from:(abc.org.nz|def.nz|westpac|mailman|...
3
votes
3answers
446 views

Any way to see mail sent by other user through shared address?

My wife and I have a "shared" email address, like thesmiths@example.com which we both use from Gmail when we both want to get replies or for signing up for certain websites. When an email is received ...
2
votes
1answer
174 views

Applying Filters to ONLY New Message Body

I use filtering to tag email tasks as "In Progress" or "Done" etc. by parsing the body of the message. Sometimes I remove tags manually because the task is, after-all, not done, and needs further work ...
2
votes
2answers
966 views

Can Gmail apply a default filter to a mail that otherwise has no other filter that will be applied?

I know that all mails already have an inbox label applied, but I want the label exclusive of all my other filters. I want to be able to keep track of all emails that will not otherwise be labeled so ...
2
votes
1answer
5k views

How can one set up a filter to forward automatically all outgoing Gmail messages? [duplicate]

I have been able to set up an automatic forward of all incoming Gmail, but for outgoing I set up a filter, and it doesn't do anything. I need the forwarding to be automatic and discreet. I am going ...
2
votes
1answer
56 views

Match archive/read status of duplicate e-mails

Unfortunately, I tend to get a lot of duplicate e-mails: same sender, same subject, same content. Gmail recognizes the duplication, and minimizes these e-mails when I view them, so I’d like to tap ...
2
votes
2answers
2k views

How to setup Gmail filters based on information in the header?

A very persistent person(s) is continually spoofing a company employee's e-mail address with criminal intent. They attempt to e-mail other people in the company trying to trick them into believing the ...
5
votes
3answers
2k views

Create Gmail filter for subject lines containing UTF-8 special characters

Lately I'm receiving a lot of spam that contains animations in the subject lines. Here is an example, from the source of a message, of a subject line containing animating fireworks. Subject: =?UTF-8?...
1
vote
1answer
163 views

Gmail: set up filter to run when out of office

Is it possible in Gmail to set up a filter which only runs when the out of office/vacation responder is turned on? The reason I want this is to be able to forward potentially important emails, but ...