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Questions tagged [gmail-filters]

Pre-made or user-made sets of rules that perform different actions on incoming or outgoing emails in Gmail.

89 questions with no upvoted or accepted answers
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8
votes
1answer
6k views

How do I auto-reply to text messages received through Google Voice?

I recently got a new phone number, and I want people who contact me at my old number to be automatically informed of my new number. I've ported my old phone number to Google Voice and set up a ...
4
votes
0answers
40 views

How to make filtered emails obey my filter rule when selecting 'Not Spam' option in spam folder?

I have a forwarded email sending email to my Gmail address, I then filter those emails using these settings: Matches: to:(@myemail.com) Do this: Skip Inbox, Apply label "My Label" Works great, but ...
4
votes
0answers
167 views

Calculate the size of label/search/filter?

Are there any ways in Gmail to see the total size of selected messages - that is, a label, search or a filter (filters are basically just static searches anyway, and I use filters to automatically ...
4
votes
0answers
244 views

Filter all emails forwarded from specific address

I have an email address, let's call it student@university.edu, that I forward to my personal Gmail address. I'm trying to set up a filter that labels all e-mail that comes in via the forwarded address....
3
votes
0answers
90 views

How to create a label for an alias account in corporate Gmail?

I have a corporate Gmail account: "pedro@business.com" and in my company Gmail account we have an alias, "ab@business.com". I need to figure out a way to make all emails from my supplier (x@supplier....
3
votes
0answers
88 views

Mimic “Mute” functionality with a custom label

I have two labels - followup and hold. Followup has all emails I need to action on. Hold label is for email where I'm waiting for something. I try to keep my inbox at zero email all the time. All ...
3
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0answers
102 views

Why do mailing list replies sometimes ignore my importance filters?

I have 3 filters for importance labelling in my Priority Inbox: Matches: from:(-me) to:(-me) Do this: Never mark it as important Matches: from:me to:me Do this: Never mark ...
3
votes
0answers
625 views

I can't make Gmail stop marking things as important

I am trying to have Gmail send me a notification only when I receive a message from specific addresses. This is the option I have selected in settings: Important mail notifications on - Notify me ...
3
votes
0answers
405 views

Gmail auto Canned Response sends to wrong address

I have a small irritating problem which is that I'm often being confused with some other guy with the exact same name who lives on the other side of Sweden. Which means that I receive quite a lot of ...
3
votes
0answers
184 views

Is there any way to make Gmail automatically delete out-of-office replies from cc addresses?

It's just quite a nuisance when you send out an email with only one or two to addresses and a whole bunch of cc/bcc addresses just because they were previously part of the email chain and you then get ...
3
votes
1answer
167 views

How to Filter Emails in Gmail with two TO: addresses

I encountered following problem: I send three kinds of emails: first that has in TO: only my employee email address: *@mycompany.com second that has in TO: my employee and my client address: *@...
2
votes
0answers
19 views

Can I filter Drive emails by doc ID?

I want to filter all Drive comment notification emails for a couple particular docs to get a particular label? Is this possible? I had hoped that either searching for the 34-character ID from the URL ...
2
votes
0answers
15 views

Gmail Filtering

I have Gmail filters set up to label incoming mail based on the the company name in the subject, and it is working just fine (For my case they are marked as read and labeled). If however the subject, ...
2
votes
0answers
30 views

Creating a Gmail filter to delete all emails sent to that Gmail address

I need to write a Gmail filter that deletes any email that comes into my Gmail inbox addressed to that Gmail address. I need to make an exception for responses that come from accepting or declining a ...
2
votes
0answers
198 views

Inbox to Gmail transition. How to manage labels instead of bundles

Because Google is removing its Inbox app in March 2019, I'm transitioning back to the Gmail app. Aside from its minimalist esthetics, the way Inbox managed messages via bundles versus Gmail's ...
2
votes
0answers
620 views

Gmail rule “reply with canned response and delete” doesn't work

I'm trying to set up a Gmail rule which runs whenever I receive an email to a specific address. This rule sends a canned response and then deletes the email. The rule to send the canned response ...
2
votes
0answers
51 views

Setting up a Gmail canned response for the beginning of a conversation

I've followed some guides (like this one) to set up an autoresponse service in Gmail. I want just one automatic email for each conversation start. Using filters+templates, like it's described in the ...
2
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0answers
46 views

How do I make Gmail filters neutral with respect to archiving?

I have several filters set up on a Gmail account. If A: apply label A, skip the inbox (archive). If B: apply label B, skip the inbox (archive). If C: apply label C, skip the inbox (archive). If D: ...
2
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0answers
47 views

To what extent are filters dependent upon the browser?

Context: I've pared down some of my larger gmail labels by deleting old, labeled e-mails. Because I've exceeded my quota, I'm now going through old mail by performing a search for has:nouserlabels. ...
2
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0answers
98 views

How to autosend canned response to myself?

My financial institutions are constantly sending me emails about when my statements are available and when my bills are due. For many of these institutions, I have automatic payments set up, but it's ...
2
votes
0answers
375 views

Why is my email labeled and sent to a folder in Gmail instead of the inbox?

I have a custom label in Gmail that sends mail I want to look at about once a month to a folder labeled "JUNK". The filter tells the emails to skip the inbox, mark the emails as read, and label them ...
2
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0answers
122 views

Gmail priority inbox won't let me change inbox sections. Help?

I have a filter for important, unread and starred. Every time I try to change my Gmail priority inbox to the corresponding label, it changes to: "All Everything Else." It doesn't matter if I try inbox ...
2
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0answers
67 views

Why do my filtered emails end up in the Sent label?

I have a number of filter rules in my Gmail account (my goal with my emails is to have every email I receive archived as I receive them, that is, always have an empty inbox) and it works fantastically....
2
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0answers
339 views

Is it possible to forward emails to multiple addresses individually using Gmail?

So, at my office we're using Asana for a lot of stuff, but mainly as a project organiser and keeping a tab on support issues from our customers. We're using the "Create task automatically by ...
2
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0answers
595 views

Is it possible to set up an automatic “response” to an email address contained with an email on Gmail?

So I know how to make canned responses, trigger automatic responses by setting up a search criteria however the problem I have is this: I've just built a new website for my company and the contact ...
2
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0answers
624 views

POP3 email in Gmail not filtering correctly

I am accessing another email account via POP3 within Gmail. Update: I have 2 other email addresses set up with the same filters, and they are working as intended. The only difference between this ...
2
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0answers
164 views

Stop filtered emails from downloading with POP?

I'm using a POP3 client to download the email from my Gmail account, but I don't want all of the email, just the unfiltered email. Specifically, I receive an email every time a customer purchases ...
2
votes
1answer
99 views

How to filter blocked emails in gmail

Because I don't want to lose any email I have this filter on my gmail which bypasses google's original spam filtering: Matches: is:spam Do this: Never send it to Spam However, I have a block list ...
1
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0answers
19 views

How to change older_than syntax in Gmail filter

I'm trying to create a filter in Gmail to delete old mail. In the part hasTheWord, I wrote label:foo_mail/fuur older_than:20d The filter is working but when I tried recording it I got this error ...
1
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0answers
36 views

Emails hidden from Inbox

Yesterday, all may after 4/5/15 went 'missing' from my Inbox. The emails are identified in 'All Email' but not Inbox. I use 'Priority Inbox', prioritized by 'Unread,' 'Important,' 'Starred,' and '...
1
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0answers
39 views

Forward [only] unfiltered emails in gmail

I am using a new email address, but I still want to get email from my old one. However, I do not want to get all the mail. A lot of my mail is filtered into different labels. I do not want to delete ...
1
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0answers
45 views

G-Mail Extensions For Labels And Filters

I have a new GMail address for my business, which will have it's own magazine, and I want to set up the email addresses for this part of the business. So I set up the filters : Magazine , Magazine/...
1
vote
2answers
272 views

Mails from inbox gets removed if I reply or forward them

I had made some changes in Gmail account due to which, if I reply to or forward some mail then it deletes the basis mail from my inbox automatically. If I want it back in inbox then I need to search ...
1
vote
1answer
680 views

Filter mailing list messages differently if I am cc'd

I filter all the emails from mailing list attaching a label and skipping the inbox, however I would like to see emails in my inbox if I'm CC'd. Is it possible? Now I have a CC label but it makes the ...
1
vote
0answers
64 views

Gmail multiple inboxes cc and bcc mails not sorted in tab

I had the multiple inboxes set-up in Gmail with the following pane: to:myemail@gmail.com in:inbox However, I noticed that e-mails not directed at me, but where my address was put in cc or bcc, would ...
1
vote
0answers
21 views

Gmail filter when email address is not in To field

We recently went from Outlook to G Suite at work. How can I recreate a filter like in Outlook when my email address is NOT in the To field on incoming mail to go to a label? Our team CCs us on ...
1
vote
1answer
43 views

Filtering Gmail on From field

When I create a Gmail filter using the FROM field, do I want to enter the entire sender address or can I just use the name Google puts in the Inbox's from column? And, if I want to trap a string of ...
1
vote
0answers
255 views

Forwarding from one gmail to another - recipient automatically skips inbox

Two email accounts, alpha@gmail.com and beta@gmail.com I set up a filter on alpha. If to:(alpha@gmail.com) then: forward to:beta@gmail.com skip inbox mark as read I want it to come in like a ...
1
vote
0answers
382 views

Filter for a word in message body, not in to-address?

My e-mail address is abc@gmail.com. Abc is also a word I want to get notified about if it appears in a message. For this purpose I have created a filter where I entered "abc" in the field "Has the ...
1
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0answers
30 views

What would be a good Gmail filter for deleting survey requests?

I receive a large number of survey requests from a variety of companies that I've done business with. I did not opt in for any of these surveys, but almost every business I interact with online sends ...
1
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0answers
74 views

How do I change the “junk” setting on Gmail?

How do I stop Gmail from automatically labeling ALL my incoming mail as "junk"?
1
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0answers
64 views

It looks like you sent an email to a Trello card, but the text was too large to fit in one comment

I have configured my Gmail account to redirect every new email message to one of my Trello boards. The configuration works fine and I get every email created as a Trello card, which is what I want. ...
1
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0answers
50 views

Google Mail Filter

In our office we have automated emails that are being sent to all of our inboxes to confirm orders made and to confirm text messages sent out to our users. We want a filter that automatically mark ...
1
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0answers
38 views

Filter for email addresses with which I have corresponded

I'd like to create a search filter in Gmail which filters my inbox for emails received from addresses I have sent mail to. Is there a way to do this, perhaps through a custom search query?
1
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0answers
67 views

Gmail filtering attachments without a file extension

How can I make a Gmail filter to respond to any messages with attachments that have no filetype? filetype:none doesn't work for me, because it searches for files with extension .none.
1
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0answers
51 views

Do not apply filter if sent to specific email address or contains specific word

I have the following gmail filter which is currently working Matches: to:(-{nick@email.com nick2@email.com}) label:label1 Do this: Skip Inbox I'd like to modify it to not have it run on emails that ...
1
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0answers
208 views

Force emails from specific senders to stay in inbox instead of getting smart labeled by Gmail

I periodically get very important notifications from a pair of addresses. For reasons that elude me, they have recently started skipping the inbox and going to notifications. I would like them to stay ...
1
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0answers
105 views

Gmail filtering from forwarded accounts?

I currently have a few accounts forwarding into Gmail, and I have Gmail set up to send through those accounts as well - your standard inbox consolidation via Google. For ages now, I've been labeling ...
1
vote
0answers
100 views

Email Forwarding Blacklist

My company sends a huge amount of spam to our work gmail accounts in the form of system emails and bureaucratic emails. I want to only forward emails to my personal email if they don't match an ...
1
vote
0answers
105 views

Google Mail Filter for Self Mail

I am trying to make two rules about my mails coexist. Case 1: "from:@my-domain.net to:my-domain.net" - Skip inbox - Label "myself" I use the above case to group together every note I send to ...