Questions tagged [gmail-filters]
Pre-made or user-made sets of rules that perform different actions on incoming or outgoing emails in Gmail.
87
questions
13
votes
7
answers
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views
Send a copy of outbound messages to another address
Is there a way to have a copy of any message sent from a Gmail account sent to another address?
I've got any messages coming to my address copied to another (see this question for one solution, ...
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83
votes
8
answers
55k
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In what order are filters processed in Gmail?
If I have multiple filters that match the same email do they all get processed? If so, in what order are they processed? What if the first filter matched modifies the email to make it match (or no ...
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147
votes
4
answers
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Is it possible to create a Gmail filter that works on headers other than From, To, Subject?
I've forwarded one of my really old email addresses to Gmail. I'd like to create a filter so that any mail to that old address is always labeled properly in Gmail.
I can create a Gmail filter with ...
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30
votes
4
answers
6k
views
Can Gmail automatically base "send from" address on the "to" address?
In short:
In Gmail, is there a way to let the "send from" address change automatically depending on which of my accounts it was sent to?
In long:
I recently joined a team (of developers) and they ...
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107
votes
6
answers
105k
views
How can I filter my Gmail messages that aren't labeled?
I'd like to sort all of my Gmail messages that don't have label, so I can process them (I miss some every now and then). I can sort by every label by clicking on it at the left, but how do you sort ...
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59
votes
7
answers
25k
views
27
votes
2
answers
15k
views
When is it okay to use "label:", "in:", or "is:" in a Gmail Filter?
When you try to use any of the queries label:, in:, or is: in a Gmail filter, you will see the following warning:
Warning: Filter searches containing
"label:", "in:", or "is:" criteria are
not ...
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20
votes
5
answers
27k
views
How to Filter Emails Forwarded to Gmail Alias?
I have a Google Apps email (me@business.com) set to auto-forward all mail to my personal Gmail (me@gmail.com). I have added the me@business.com address to my personal Gmail so I can send mail as me@...
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19
votes
3
answers
20k
views
How can I filter incoming email based on plus addressing in Gmail?
I currently have some basic filters in Gmail, but the other day I heard someone mention you could use a plus sign in your address to filter incoming email?
Can someone elaborate?
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115
votes
5
answers
187k
views
How to use boolean AND and NOT operators in Gmail search
I'm trying to find mails that have one address in the recipients but another not in it.
I'm trying things like from:address1@gmail.com and not from:address2@gmail.com and from:(address1@gmail.com and ...
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14
votes
1
answer
43k
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Gmail, how to forward email to group using a filter
I run the office lotto syndicate.
I get a results email that I want to detect via a filter, and forward to a group containing the lotto syndicate members.
Is this possible? I can't seem to figure ...
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89
votes
11
answers
81k
views
Create a Gmail filter for Calendar Notifications
I'd like to create a Gmail filter to filter all of my Google Calendar notifications into a separate folder.
Google Calendar notifications have headers that look like the following:
Reply-To: Helen ...
- 1,219
22
votes
8
answers
10k
views
How to block "via" senders in Gmail
I have this annoying problem in Gmail. Spammers are by-passing the Gmail spam filters and are so clever that I am not able to create a manual filter of my own to block them. They are sending me junk ...
- 322
17
votes
3
answers
9k
views
Gmail filters/labels: Force email to stay in Inbox?
I receive email to these addresses:
my-team@example.com : This is my team's primary method of communication. I want all of this email to go to my Inbox.
other-team@example.com : This belongs to ...
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15
votes
3
answers
10k
views
How to filter by messages, not by conversation?
I have been emailing my Gmail account error messages from a project I am working on.
I am trying to use Gmail filters/labels to sort out the class of errors. But because the subject line is ...
- 299
41
votes
8
answers
232k
views
How to make Gmail automatically label incoming emails
I would like to set it up so that Gmail labels incoming mail based on which business email of mine the emails are sent to. I have two business emails that come to my Gmail account.
For instance, if ...
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39
votes
2
answers
38k
views
Create Gmail filter that contains a special character
I'm trying to create a search filter when I receive automated emails .
The emails that I want to filter always contain the following format:
Gitlab | foo | bar | herp a derp
How can I create a ...
- 533
37
votes
2
answers
16k
views
Search for special characters like “!” in Gmail subject [duplicate]
Does anyone know if in Gmail you can search all messages that have an exclamation mark in the subject?
I would like to create a filter that adds a red ! label to the messages that have an exclamation ...
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21
votes
6
answers
36k
views
Gmail permanently delete a message via a filter
When choosing to delete an email via a filter, the message is sent to the trash. Is there any way to permanently delete it instead?
I tried deleting it twice with two different filters (the logic is ...
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20
votes
2
answers
41k
views
Automatic Gmail labels based on sender
Is there some way to make Gmail apply a label to incoming mail automatically based on the sender? For instance if Bob is my client, and all contact I have with Bob is work-related, can I make Gmail ...
- 474
9
votes
3
answers
18k
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How can I automatically forward Gmail emails when a label is applied?
Within Gmail, is there any way to automatically forward an email when I apply a label?
Gmail filters appear to only work with new emails. For my needs, applying the label is a manual process after ...
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50
votes
15
answers
93k
views
How can I set a Gmail filter that finds email sent "only to me"?
I want to create a filter for all email sent by me only to me.
I do that because when I have a note that I want to remember, I send it to myself. I want to label all those notes so I can find them ...
- 2,157
37
votes
2
answers
5k
views
Is it possible to create a Gmail filter that works on arbitrary headers?
(Not a dup: this very similar question really asks about the DeliveredTo header).
Bugzilla provides a number of headers telling you why you received a mail, such as X-Bugzilla-Reason. How can I ...
- 716
33
votes
2
answers
15k
views
Using a custom star type with a Gmail filter
I have set up a Gmail filter that marks all incoming mail from a certain mailing list with a star. Right now, the filter automatically applies the standard yellow star. How can I set it to use the ...
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23
votes
2
answers
62k
views
Gmail filter on partial "words"
I've got a Gmail email filter rule set up to prevent email from various senders from going into spam. Here's a simplified version of the rule:
Matches:
from:(abc.org.nz|def.nz|westpac|mailman|...
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22
votes
5
answers
70k
views
Gmail's label and skip the inbox filter
I am using Gmail. I want incoming mail that matches a label to skip the inbox. This does not seem to work. The instructions from Gmail include the following:
To keep organized, many people like ...
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13
votes
4
answers
23k
views
How do I auto-reply to text messages received through Google Voice?
I recently got a new phone number, and I want people who contact me at my old number to be automatically informed of my new number. I've ported my old phone number to Google Voice and set up a ...
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9
votes
2
answers
77k
views
Automatically remove "inbox" label from messages with other labels
I created some filters to label my e-mails in Gmail, but all of these multiple label mails have the "inbox" label too!
How can I remove the inbox label on labeled emails? (With this configuration ...
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8
votes
1
answer
1k
views
View filter(s) that are currently being applied to an email message
I created a bunch of filters in Gmail for a "master account" that receives forwarded mail from all of my accounts. The filter list and web of labels/folders has grown to be rather long, and therefore ...
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7
votes
3
answers
9k
views
How can I auto-delete some spam from Gmail?
I really like GMail's spam filters. However, they occasionally catch not-spam so I like to quickly scan the contents of spam folder every so often, marking "not spam" to the few messages that aren't ...
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6
votes
3
answers
3k
views
Create Gmail filter for subject lines containing UTF-8 special characters
Lately I'm receiving a lot of spam that contains animations in the subject lines. Here is an example, from the source of a message, of a subject line containing animating fireworks.
Subject: =?UTF-8?...
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6
votes
1
answer
474
views
Sent Item filters in Gmail
My boss wants me to do this in his Gmail:
"I would like to create a rule or filter that makes a copy of all of my 'Newly Composed Emails', saves them in a folder (which you can create) and when these ...
5
votes
4
answers
2k
views
Matching Gmail filters on BCC mail
I am using Google Apps for Domains to handle my personal email. I have the following filter configured:
Matches: to:(username@example.com)
Do this: Skip Inbox, Mark as read, Delete it
Here is the ...
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4
votes
1
answer
2k
views
How do I filter messages that are sent to a single recipient?
I am receiving emails that has been copied to a several email addresses. For example, an email is copied to engineering.myorg@gmail.com and marketing.myorg@gmail.com and I have subscribed to these two ...
3
votes
3
answers
941
views
Any way to see mail sent by other user through shared address?
My wife and I have a "shared" email address, like thesmiths@example.com which we both use from Gmail when we both want to get replies or for signing up for certain websites.
When an email is received ...
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3
votes
2
answers
3k
views
How can I edit SmartLabel filters in Gmail?
I'm using the Gmail labs feature which adds SmartLabels such as "Promotion" and "Social Update" to relevant emails. I would like all SmartLabel emails archived/inbox skipped and all given a label (...
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2
votes
2
answers
5k
views
How to setup Gmail filters based on information in the header?
A very persistent person(s) is continually spoofing a company employee's e-mail address with criminal intent. They attempt to e-mail other people in the company trying to trick them into believing the ...
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72
votes
1
answer
151k
views
How do I execute a filter in Gmail for the current email in my inbox?
I know how to create a filter and once it's created it will execute this filter on all incoming mail. However is there a way to execute this filter on what I already have received?
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37
votes
9
answers
75k
views
Gmail filter with regular expressions
I use Gmail and I'm receiving lots of emails I want to filter. They all have in common that the subject is like these:
Some words - r1234 - Some more words
Some words - r987665 - Some more words
Some ...
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24
votes
5
answers
31k
views
Filter messages with (no subject) in Gmail
Is there any workaround or way to filter or search for messages that have no subject line?
I can see there is no way to filter messages when some field is "missing".
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18
votes
2
answers
207k
views
Can you create rules in Gmail?
In MS Outlook, you can create rules so different kinds of mail can go in different folders. Can you do the same thing in Gmail, so all your emails from a list go in a specific subfolder instead of ...
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16
votes
4
answers
19k
views
How to add filter and label to group in Gmail contacts?
I have my Gmail contacts sorted into groups. In my mail I also have labels associated with filters-for specific people I have a filter associated with a label.
For the filter creation, how do I ...
- 429
12
votes
3
answers
18k
views
Create filter if body of message contains my name
I have a couple on-going conversation threads in Gmail with a number of different people. Is there a way to setup a filter so that it will add a label if the body of any new, unread email contains my ...
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11
votes
4
answers
19k
views
How do you create a filter in Gmail that will apply to all composed/sent messages?
While having filters to simplify the filing process of incoming messages is convenient, one of the aspects of setting rules in Outlook that seems to be missing in Gmail is the ability to set rules for ...
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4
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9k
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How can I filter out mailing list threads where I participate in?
I subscribe to a mailing list, where a large number of messages are posted each day. I don't want these mails to disturb me, so I've set up a filter that automatically
moves these messages to a ...
- 3,866
10
votes
3
answers
9k
views
How do you auto-archive chat/hangout messages in Gmail?
I use hangouts on Android and on the desktop (browser extension) and these messages periodically appear in my Gmail inbox. So every day I'm having to manually archive all these hangout messages that ...
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9
votes
2
answers
21k
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Filtering based on multiple labels in Gmail
I have some labels which are logically related. I'd like to filter those and put them in a second inbox by enabling multiple inbox lab feature. Is there a possible way to do that?
Additional info: ...
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6
votes
2
answers
3k
views
Gmail filter not from address conversation
I created a filter that matches all the automated messages sent from a service, marks them as read, archives them (skips the inbox), and adds an "Automated" label.
This works great most of the time, ...
- 161
6
votes
3
answers
987
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How to filter only emails without aliases
I have been using Gmail for a while and created a bunch of aliases for different mailing lists and websites, with "name.firstname+website@gmail.com"
I am currently switching to another email provider ...
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6
votes
3
answers
4k
views
Gmail - problem with Hangouts and filters
I've set up filter in Gmail to label all mails/chats/Hangouts with my wife. Filter is quite simple:
from:her-email-address@gmail.com
set label "Wife"
never send to spam
But now every chat/...
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