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Questions tagged [gmail-filters]

Pre-made or user-made sets of rules that perform different actions on incoming or outgoing emails in Gmail.

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196 votes
5 answers
292k views

How to specify "OR" conditions for Gmail filter

How can I filter messages in Gmail using boolean OR conditions? For example, I can specify addresses in the To: or From: fields, but this only matches emails that meet both criteria. How can I match ...
fmark's user avatar
  • 2,269
156 votes
4 answers
73k views

Is it possible to create a Gmail filter that works on headers other than From, To, Subject?

I've forwarded one of my really old email addresses to Gmail. I'd like to create a filter so that any mail to that old address is always labeled properly in Gmail. I can create a Gmail filter with ...
Chris W. Rea's user avatar
  • 2,667
124 votes
5 answers
205k views

How to use boolean AND and NOT operators in Gmail search

I'm trying to find mails that have one address in the recipients but another not in it. I'm trying things like from:[email protected] and not from:[email protected] and from:([email protected] and ...
Steven Roose's user avatar
  • 3,256
113 votes
6 answers
113k views

How can I filter my Gmail messages that aren't labeled?

I'd like to sort all of my Gmail messages that don't have label, so I can process them (I miss some every now and then). I can sort by every label by clicking on it at the left, but how do you sort ...
Lance Roberts's user avatar
97 votes
11 answers
97k views

Create a Gmail filter for Calendar Notifications

I'd like to create a Gmail filter to filter all of my Google Calendar notifications into a separate folder. Google Calendar notifications have headers that look like the following: Reply-To: Helen ...
emmby's user avatar
  • 1,299
89 votes
7 answers
58k views

In what order are filters processed in Gmail?

If I have multiple filters that match the same email do they all get processed? If so, in what order are they processed? What if the first filter matched modifies the email to make it match (or no ...
Senseful's user avatar
  • 31.2k
74 votes
1 answer
158k views

How do I execute a filter in Gmail for the current email in my inbox?

I know how to create a filter and once it's created it will execute this filter on all incoming mail. However is there a way to execute this filter on what I already have received?
Dale's user avatar
  • 851
65 votes
3 answers
37k views

Creating a filter in Gmail that applies more than one label

I've been using Filters for a while in Gmail but have always been wondering if such a feature is available. Is it possible to somehow have a Gmail filter apply more than one label? As you can see ...
Maxim Zaslavsky's user avatar
60 votes
7 answers
25k views

How can I reorder Gmail filters?

I have more than 20 filters, how can I easily reorder them?
Senseful's user avatar
  • 31.2k
50 votes
15 answers
100k views

How can I set a Gmail filter that finds email sent "only to me"?

I want to create a filter for all email sent by me only to me. I do that because when I have a note that I want to remember, I send it to myself. I want to label all those notes so I can find them ...
Andrew Warner's user avatar
43 votes
2 answers
44k views

Create Gmail filter that contains a special character

I'm trying to create a search filter when I receive automated emails . The emails that I want to filter always contain the following format: Gitlab | foo | bar | herp a derp How can I create a ...
spuder's user avatar
  • 573
41 votes
8 answers
233k views

How to make Gmail automatically label incoming emails

I would like to set it up so that Gmail labels incoming mail based on which business email of mine the emails are sent to. I have two business emails that come to my Gmail account. For instance, if ...
MelyElly's user avatar
  • 419
40 votes
9 answers
90k views

Gmail filter with regular expressions

I use Gmail and I'm receiving lots of emails I want to filter. They all have in common that the subject is like these: Some words - r1234 - Some more words Some words - r987665 - Some more words Some ...
MikO's user avatar
  • 607
40 votes
2 answers
6k views

Is it possible to create a Gmail filter that works on arbitrary headers?

(Not a dup: this very similar question really asks about the DeliveredTo header). Bugzilla provides a number of headers telling you why you received a mail, such as X-Bugzilla-Reason. How can I ...
Paul Biggar's user avatar
37 votes
2 answers
17k views

Search for special characters like “!” in Gmail subject [duplicate]

Does anyone know if in Gmail you can search all messages that have an exclamation mark in the subject? I would like to create a filter that adds a red ! label to the messages that have an exclamation ...
jankeir's user avatar
  • 481
36 votes
10 answers
62k views

How to select all emails that are neither marked IMPORTANT nor STARRED?

In Gmail, how do you select all emails that are neither marked IMPORTANT nor STARRED?
user avatar
34 votes
2 answers
16k views

Using a custom star type with a Gmail filter

I have set up a Gmail filter that marks all incoming mail from a certain mailing list with a star. Right now, the filter automatically applies the standard yellow star. How can I set it to use the ...
Pops's user avatar
  • 1,242
30 votes
4 answers
6k views

Can Gmail automatically base "send from" address on the "to" address?

In short: In Gmail, is there a way to let the "send from" address change automatically depending on which of my accounts it was sent to? In long: I recently joined a team (of developers) and they ...
joon's user avatar
  • 499
29 votes
3 answers
8k views

How to filter messages with animated emoji in the subject in Gmail?

I was trawling through my spam folder (which I rarely do, because Gmail rarely has false positives) and I noticed something interesting: Something like over half of the messages have at least one ...
ale's user avatar
  • 52.7k
27 votes
2 answers
16k views

When is it okay to use "label:", "in:", or "is:" in a Gmail Filter?

When you try to use any of the queries label:, in:, or is: in a Gmail filter, you will see the following warning: Warning: Filter searches containing "label:", "in:", or "is:" criteria are not ...
Senseful's user avatar
  • 31.2k
26 votes
5 answers
33k views

Filter messages with (no subject) in Gmail

Is there any workaround or way to filter or search for messages that have no subject line? I can see there is no way to filter messages when some field is "missing".
eigenein's user avatar
  • 363
25 votes
2 answers
32k views

Filtering subjects with NOT(-)

I want to filter every message that is sent to a mailing list, except those that begin (or just contain) "Re:" In "Has the words" I've put. subject:(mailing-list) subject:(-re) However that will ...
Arelius's user avatar
  • 361
23 votes
2 answers
66k views

Gmail filter on partial "words"

I've got a Gmail email filter rule set up to prevent email from various senders from going into spam.  Here's a simplified version of the rule: Matches: from:(abc.org.nz|def.nz|westpac|mailman|...
Terry's user avatar
  • 333
23 votes
5 answers
28k views

How to Filter Emails Forwarded to Gmail Alias?

I have a Google Apps email ([email protected]) set to auto-forward all mail to my personal Gmail ([email protected]). I have added the [email protected] address to my personal Gmail so I can send mail as me@...
John Smith's user avatar
22 votes
5 answers
73k views

Gmail's label and skip the inbox filter

I am using Gmail. I want incoming mail that matches a label to skip the inbox. This does not seem to work. The instructions from Gmail include the following: To keep organized, many people like ...
H2ONaCl's user avatar
  • 581
22 votes
6 answers
39k views

Gmail permanently delete a message via a filter

When choosing to delete an email via a filter, the message is sent to the trash. Is there any way to permanently delete it instead? I tried deleting it twice with two different filters (the logic is ...
Senseful's user avatar
  • 31.2k
22 votes
7 answers
11k views

How to block "via" senders in Gmail

I have this annoying problem in Gmail. Spammers are by-passing the Gmail spam filters and are so clever that I am not able to create a manual filter of my own to block them. They are sending me junk ...
Pavan Manjunath's user avatar
20 votes
2 answers
42k views

Automatic Gmail labels based on sender

Is there some way to make Gmail apply a label to incoming mail automatically based on the sender? For instance if Bob is my client, and all contact I have with Bob is work-related, can I make Gmail ...
Excellll's user avatar
  • 474
19 votes
3 answers
22k views

How can I filter incoming email based on plus addressing in Gmail?

I currently have some basic filters in Gmail, but the other day I heard someone mention you could use a plus sign in your address to filter incoming email? Can someone elaborate?
foobarfuzzbizz's user avatar
18 votes
2 answers
207k views

Can you create rules in Gmail?

In MS Outlook, you can create rules so different kinds of mail can go in different folders. Can you do the same thing in Gmail, so all your emails from a list go in a specific subfolder instead of ...
Joe's user avatar
  • 331
17 votes
3 answers
9k views

Gmail filters/labels: Force email to stay in Inbox?

I receive email to these addresses: [email protected] : This is my team's primary method of communication. I want all of this email to go to my Inbox. [email protected] : This belongs to ...
Stefan Lasiewski's user avatar
16 votes
1 answer
99k views

How to apply filters to existing mails in Gmail? [duplicate]

I created a filter in Gmail, but forgot to apply it to already existing messages. Is there any way to apply filters to existing messages?
petersohn's user avatar
  • 279
16 votes
3 answers
27k views

Gmail Filters are tagging emails, but not moving emails to a designated label

I have set up filters for many contacts, assuming (I know what they say about ASSUMING) the filtered emails would be archived in the appropriate folder. The emails do show in my Inbox with the correct ...
David Freeman's user avatar
16 votes
4 answers
19k views

How to add filter and label to group in Gmail contacts?

I have my Gmail contacts sorted into groups. In my mail I also have labels associated with filters-for specific people I have a filter associated with a label. For the filter creation, how do I ...
Vass's user avatar
  • 429
15 votes
2 answers
3k views

Pause/suspend a Gmail filter

I have a number of Gmail filters acting on my incoming e-mail. I'm trying to find a way to "pause" a filter. By that I mean to temporarily turn it off without deleting it. (Some are fairly detailed ...
ale's user avatar
  • 52.7k
15 votes
3 answers
18k views

Composing a Gmail filter: "on this list and not to me"?

I filter all mail received from the mail list mylist with this filter and label it for later reading: Matches: list:(<mylist.example.com>) I would like to modify this for this logic: if the ...
Mark Harrison's user avatar
15 votes
2 answers
5k views

Is there a way to know what Gmail filters apply to a given email?

I have so many filters that I don't know which ones are making some emails skip the inbox. Is there a way to know the filters that match a given email?
nachocab's user avatar
  • 1,117
15 votes
3 answers
11k views

How to filter by messages, not by conversation?

I have been emailing my Gmail account error messages from a project I am working on. I am trying to use Gmail filters/labels to sort out the class of errors. But because the subject line is ...
geoffc's user avatar
  • 299
15 votes
2 answers
10k views

How to filter all emails sent VIA domain.com [duplicate]

I keep receiving spam mails from different senders using different domain names (e.g. [email protected] via utilityinbox.com). I could create a filter to catch all mail from newsletter@...
zopfan's user avatar
  • 159
15 votes
3 answers
4k views

Filtering Gmail for emails that include a plus sign

I know you can filter emails in Gmail by utilizing plus signs (e.g., [email protected]). But is there a way to filter for the opposite - that is, include emails in gmail only where a plus sign ...
ktr's user avatar
  • 251
14 votes
1 answer
46k views

Gmail, how to forward email to group using a filter

I run the office lotto syndicate. I get a results email that I want to detect via a filter, and forward to a group containing the lotto syndicate members. Is this possible? I can't seem to figure ...
Brettski's user avatar
  • 243
14 votes
3 answers
7k views

Stop Gmail from running all filters

Has anyone figured out how to get Gmail to stop processing filters once a condition is met? I would like to avoid having certain messages potentially get multiple labels. As great as Gmail is, the ...
RHPT's user avatar
  • 1,079
14 votes
3 answers
28k views

Is there a way to create new Category Tabs in Gmail?

I love the idea of categories. Kind of like applied filters. I'd love to create my own custom applied filters as new categories, and be able to list those categories on the front page.
thistleknot's user avatar
13 votes
3 answers
20k views

Create filter if body of message contains my name

I have a couple on-going conversation threads in Gmail with a number of different people. Is there a way to setup a filter so that it will add a label if the body of any new, unread email contains my ...
roflwaffle's user avatar
13 votes
3 answers
40k views

Setup a Gmail filter to be applied to messages that do not contain a given text

I really need to setup filter in Gmail but it is not working. Where and how I have to enter the words which will be in the message I want to receive, and if the message do not contain those words to ...
dobry's user avatar
  • 141
13 votes
7 answers
46k views

Send a copy of outbound messages to another address

Is there a way to have a copy of any message sent from a Gmail account sent to another address? I've got any messages coming to my address copied to another (see this question for one solution, ...
Doug Harris's user avatar
13 votes
6 answers
7k views

Forward only important mail in Gmail

Is there a way to forward (or to get in any other way) the important mail as they arrive (or shortly after that) from the priority inbox to another mail account without forwarding the unimportant ...
Andris's user avatar
  • 1,371
13 votes
4 answers
24k views

How do I auto-reply to text messages received through Google Voice?

I recently got a new phone number, and I want people who contact me at my old number to be automatically informed of my new number. I've ported my old phone number to Google Voice and set up a ...
user78051's user avatar
  • 155
12 votes
2 answers
9k views

Change the from address when forwarding a message in Gmail

Normally when you setup Gmail to forward a message via a filter, the from address will not be changed from the originating email. This is different than a manual forward which will quote the forwarded ...
Senseful's user avatar
  • 31.2k
12 votes
2 answers
7k views

Keep getting spam which have the same “mailed-by” field. Marking spam doesn't work. Can’t create filter based on this. How to mark these as spam?

I keep getting messages with different From but the same mailed-by field. I need to mark these messages as spam, but simply doing so doesn't work. Creating filters searches for From values only, so ...
user1071840's user avatar

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