Questions tagged [gmail-labels]

Google's version of folders in the context of email organization. They are essentially tags that can be assigned to an email message. A message can have one or more labels.

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90
votes
6answers
76k views

How can I filter my Gmail messages that aren't labeled?

I'd like to sort all of my Gmail messages that don't have label, so I can process them (I miss some every now and then). I can sort by every label by clicking on it at the left, but how do you sort ...
41
votes
3answers
23k views

Creating a filter in Gmail that applies more than one label

I've been using Filters for a while in Gmail but have always been wondering if such a feature is available. Is it possible to somehow have a Gmail filter apply more than one label? As you can see ...
38
votes
9answers
14k views

Label outgoing emails in Gmail when composing the mail

I try to label every single conversation that is in my Gmail inbox. For incoming mails this is super straightforward. I just hit L, type the first few letters of my desired label and hit Enter. So far ...
37
votes
7answers
201k views

How to make Gmail automatically label incoming emails

I would like to set it up so that Gmail labels incoming mail based on which business email of mine the emails are sent to. I have two business emails that come to my Gmail account. For instance, if ...
34
votes
10answers
4k views

How can I back up all emails stored in my Gmail account?

Can some or all labels be preserved?
31
votes
2answers
15k views

Is there a way to display the number of messages for any label in the Gmail label list?

The Gmail sidebar displays the list of our labels (or some of them, according to settings). Next to every label name there is a number showing how many unread messages we have for that label. Is ...
29
votes
5answers
44k views

Exclude label from a Gmail search?

How can I exclude a given label from a search, effectively finding all the email that do not have that label applied? I've searched Google, SuperUser, and the Gmail Advanced search support page to no ...
23
votes
5answers
42k views

How to show messages whose only label is “Inbox”?

I have a ton of labels. How do I tell Gmail to show all messages which are in my INBOX and have no label?
22
votes
4answers
14k views

What's the difference between the 'Move to' and 'Apply label' features in Gmail?

I'm confused about the Move to and Labels feature in Gmail. What's the difference between the two? Why does the Move to option not appear sometimes?
22
votes
3answers
41k views

How do the [imap]/Drafts, [imap]/Sent and [imap]/Trash folders work?

When you enable IMAP access in Gmail the [imap]/Drafts, [imap]/Sent and [imap]/Trash labels are created. How do these labels function given that each IMAP client can potentially implement their local ...
21
votes
4answers
15k views

How can I see how much space a label or folder is taking up in Gmail?

Is there a way to see how how much space a label/folder is taking up on Gmail ? I know I can see the overall account info at the bottom i.e., "x of 15gb" - but is there a way to break this down by ...
21
votes
3answers
4k views

Searching within Gmail's nested labels

Consider this setup in my Gmail inbox where I have 3 lists: mailing-lists/first-list mailing-lists/second-list mailing-lists/third-list If I want to search for all unread messages in any sub-label ...
20
votes
4answers
12k views

How can I import mail from one Gmail account to another, preserving my label structure?

I'd like to import mail from one account to another, but I have 10 or so labels in the one I want to export from. What's the easiest way to get the same labels on the same email messages on the new ...
19
votes
6answers
19k views

How do I organize my labels in Gmail?

I have more than 100 labels in my Gmail account. They are currently displayed as a long list on the left side of the screen, and it's becoming quite difficult to use. Is there a way I can group ...
19
votes
2answers
39k views

Automatic Gmail labels based on sender

Is there some way to make Gmail apply a label to incoming mail automatically based on the sender? For instance if Bob is my client, and all contact I have with Bob is work-related, can I make Gmail ...
18
votes
6answers
94k views

How do I move a search-filtered set of emails into another folder?

I'm trying to clean up my Gmail inbox which has become swamped. My first step is to unclutter it by breaking it up into folders of related mail. That will let me deal with incoming mail appropriately ...
17
votes
1answer
3k views

Searching Gmail for messages without a particular label

I need to find, in Gmail, a list of all my unread messages — which I can get via is:unread or label:unread or l:^u — which do not have the label "ZDNet." In other words, my requirement is ...
17
votes
4answers
47k views

Gmail's label and skip the inbox filter

I am using Gmail. I want incoming mail that matches a label to skip the inbox. This does not seem to work. The instructions from Gmail include the following: To keep organized, many people like ...
16
votes
2answers
9k views

How can I label conversations in Gmail using only the keyboard?

I don't like using the mouse. It's slower than knowing keyboard shortcuts really well and using them. I want to label conversations in my Gmail inbox using only the keyboard. Couldn't find anything ...
15
votes
6answers
15k views

Is it possible to merge two labels in Gmail?

I have too many labels and lots of rules that move email into these labels. Is there any ability to merge a label into another one and have all of the current rules follow so they will move email into ...
15
votes
3answers
8k views

Gmail filters/labels: Force email to stay in Inbox?

I receive email to these addresses: my-team@example.com : This is my team's primary method of communication. I want all of this email to go to my Inbox. other-team@example.com : This belongs to ...
15
votes
3answers
7k views

How to filter by messages, not by conversation?

I have been emailing my Gmail account error messages from a project I am working on. I am trying to use Gmail filters/labels to sort out the class of errors. But because the subject line is ...
14
votes
3answers
32k views

Remove Important Label from Gmail

The Important label shows up on the left sidebar, and I want to get rid of it. I can hide it under the "X more" dropdown, but that doesn't get rid of it but only hides it. Also I don't want to mess ...
14
votes
3answers
9k views

Search for emails belonging ONLY to the specified label

How do I search for the emails that belong only to a specified label, and do not belong to any other labels.
14
votes
3answers
17k views

How to add filter and label to group in Gmail contacts?

I have my Gmail contacts sorted into groups. In my mail I also have labels associated with filters-for specific people I have a filter associated with a label. For the filter creation, how do I ...
14
votes
2answers
6k views

Custom Gmail labels sort

I want to sort the labels in my own order instead of the default abc order, so that, for example, the label named bills should come up first. Any way to do that?
14
votes
1answer
4k views

How do I work around labels being applied to individual messages and not conversations in Gmail?

There are numerous reports of issues with Gmail labels, stars, unreads, message counts, and generally searching or counting combinations of these. Many of these seem to come from a common cause. I ...
14
votes
8answers
19k views

How to remove multiple Gmail labels

I have imported old emails from Outlook backups in my Gmail account and I ended up with 1000+ labels in my system. Is there an easy massive way to remove them and keep only ~10 my usual ones?
13
votes
4answers
28k views

How do I make a new Category on my Gmail Account?

I was using Gmail and needed to organize something into a category (that would show on for Configuring my Inbox) which I wanted to make specifically for it. Although I noticed that it only allows me ...
12
votes
1answer
24k views

Reorder labels order in Gmail [duplicate]

Is there a way to reorder labels in Gmail? There is one specific label I need to access more than the others and I would like it at the top. I'm using Airmail 2 as my local IMAP client connected to ...
10
votes
4answers
49k views

Automatically download all attachments from Gmail with a specific label

Is there a way do download every attachment within a label? I want every PDF invoice I get to be put in my file system. So I figured I'd need Google Drive. But I only did find some Chrome extensions ...
10
votes
2answers
4k views

In Gmail, how to find all messages having more than one label applied?

I'd like to optimize my Gmail layout for desktop IMAP client friendliness. That's why I'd like to ensure all my messages have one and only one label applied (because with IMAP labels appear as folders ...
9
votes
2answers
39k views

Where does an email go after removing a label in Gmail?

I will try to walk through the scenario which leads up to my questions. Steps: I get an email in my inbox I drag it over to a label. So the email is removed from the inbox and shows up when I click ...
9
votes
3answers
9k views

In Gmail, how do you hide labels from the “Move To” dropdown menu?

I have several labels in the "Move To" dropdown menu, and I'd like to keep the labels but hide some of them. Advice?
9
votes
1answer
11k views

How to move Gmail sub-label out of hiearchy

In Gmail, I have some hierarchical labels: A/B/C I want to make C a top-level label, but can only find a way to rename it in its current position in the hierarchy or introduce a new hierarchical ...
9
votes
3answers
6k views

Automatically apply parent label to sublabel in Gmail

When labeling a message with a nested label the message does not appear in the parent label, which in my opinion would be the power having a label hierarchy. Is there a way to automatically apply the ...
8
votes
4answers
39k views

How do I add automatically labels to the incoming emails in my Gmail account? [duplicate]

How do I add labels to incoming emails that I am sending to myself. I saw somewhere that it is possible to send emails to myself using specially formatted email addresses that are containing the ...
8
votes
4answers
765 views

How should I explain to a “normal” person about gmail labels?

As a computer programmer I have no problem understanding labels/tags. However I find it very hard to make people understand that an email can have more than one label. Also I find it hard to ...
8
votes
5answers
1k views

“Mute” alternative for conversations that aren't in the inbox

How can I both: Keep mailing lists out of my inbox (to read separately later) Selectively hide mailing list conversations (including their future messages) I've tried using a filter for mailing ...
8
votes
2answers
13k views

Filtering based on multiple labels in Gmail

I have some labels which are logically related. I'd like to filter those and put them in a second inbox by enabling multiple inbox lab feature. Is there a possible way to do that? Additional info: ...
7
votes
2answers
5k views

Removed label from message in Gmail, and message disappeared!

I had one label on a message, and then I clicked "Remove Label" when that message was selected. Now I can't find that message - it's not in the Inbox, and of course not in the label that I removed ...
6
votes
2answers
26k views

Automatically remove “inbox” label from messages with other labels

I created some filters to label my e-mails in Gmail, but all of these multiple label mails have the "inbox" label too! How can I remove the inbox label on labeled emails? (With this configuration ...
6
votes
2answers
734 views

Can I add a description to a Gmail label?

Is it possible to add a description to a Gmail label, akin to the tag wikis of Stack Overflow?
6
votes
1answer
10k views

Gmail Hide Left Panel/Sidebar: Labels, Inbox, Everything!

I have a lot of rules that route unread emails to labels. I'd like to not let them distract me when I want to process the Inbox.
6
votes
2answers
8k views

Different labels from when email is addressed to me and when only copied to me

How can I create these two filters in Gmail? Filter 1: I am on the To: list -> apply label 1 Filter 2: I am on the cc: list -> skip inbox, apply label 2
6
votes
1answer
5k views

label incoming emails from a different account in Gmail

Assume I have created a label called "example@university.ac.uk" and I also have that account in my Gmail account, i.e. I can receive and send emails from it. How do I send all the received emails ...
6
votes
3answers
3k views

Is it possible to “hide” a sub-label in Gmail?

I have nested labels in Gmail, but often run into a situation where I no longer want certain label showing up in the labels list on the left side. For example, let's assume I have "Year 2014" as a ...
6
votes
1answer
981 views

What's a keyboard shortcut for Gmail to show the unread messages with a specific label?

I want a keyboard shortcut to take me to the list of unread e-mails with a specific label. I can type g + l then type the label name and is:^u, but I want to know if it can be done with a shorter ...
6
votes
1answer
4k views

Can I display a nested label in the parent label?

I have a label 'alpha' and under that I have nested 'abc' and 'def'. When I tag an email with label "alpha/abc" and I open label "alpha", why don't I see that email? I only see the emails tagged ...
6
votes
2answers
4k views

How to set the color of a label in Gmail to a default color once too many custom colors have been created?

I use labels and custom label colors in Gmail a lot in order to help me organise my inbox. However, I have now hit the limit on the number of custom colors that I can use. When I try and add a ...