Questions tagged [google-drive-sharing]

Use for questions about sharing files and folders in Google Drive, Documents, Forms Sheets, Sites, Slides and Scripts

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How to save shared folders by Google Drive links in my account

For example someone emails you a link to a shared folder on Google Drive. Is there a way to add it in your Google Drive without downloading and uploading it manually? It would be great if the owner/...
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Permission to move/delete files/folders not created by me on Google Drive

We came into a situation, when we cannot move/remove files created by a user, who is no longer an active member of our organisation. I am aware, of possibility of transferring the ownership. But is ...
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How to copy a native Google Sheets/Docs/Slides file from shared drive to My Drive, natively using Google apps functionality

I want to find out how to copy a native Google Sheets, Docs or Slides file, which is stored in a shared drive on the corporate Google Workspace environment, to my personal G-drive residing in the same ...
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Is there a way to send an invitation or share files with Gmail delegated parties?

Imagine if you have 2 addresses - team@ and team_group@. team@ is a delegated e-mail box used by multiple users of that team. Meanwhile, team_group@ is a Google Group of the same team, which is used ...
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Google drive tracker

Is there any way to see who viewed a file that is in a Google Drive folder? This file is not a document it is an mp4 and jpg format.
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Is it possible to redirect a shared Drive document to another inbox?

In my school district, we use Google Workspace for Education Plus, and I have full access to the Google Admin Console. I recently had to redirect all emails from a specific parent to a new account ...
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gdURL permalinks no longer working

gdURL.com provides a free service where one can create direct permalinks for google drive files. I have used it for a few years now, and haven't had any issues. Now, whenever I (or a third party) try ...
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See views for Videos or PDFs uploaded to Google Drive?

Is it possible to get the number of views for a file uploaded to Drive, similarly to the Activity Dashboard you can use in Google Docs or Sheets? We have several videos and PDFs in a shared resource ...
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1 answer
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How do I best protect my google sheet model from being copied and shared with persons it was not intended for?

We have a google sheet model that we use for our customers. The customers need to be able to input data into the model themselves, so we normally create a copy of the model for the specific customer, ...
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In Google Drive, when making a share or download link for a file/folder, how can you make the Owners information private?

I'm trying to share some files and folders while still keeping some levels of privacy When creating a SHARE link for a folder, anyone who gets the link can see the System properties to the right that ...
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What should I see when I have been joined to a family group for shared storage on Google One?

As per usual Google are light on the details for their services. I have Google Drive. I have almost used up my free storage. I have been added as a family member to a family paid group in Google (...
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Where do I see the list of recent notifications in google drive webapp?

I got a few notifications on my phone. Examples: Someone commented on a doc and tagged me. Another shared a file with me. I'd like to see these notification on my desktop. Where do I see the list of ...
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How can I delete a bunch of shared folders from my google drive?

I am not listed as a collaborator or owner of any of these files. When I click on the "Share" button, my name isn't listed anywhere in there. But somehow they're all shared with me. How can ...
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Tracking who a googledoc was shared with

Yesterday I was editing a share list on an excel document. I deleted an email, thinking that it was an out-of-date contact. Now I learn that the owner of that email should never have been there. ...
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change sharing permissions in google web app code

So I have a bot on google drive that among other things sorts files in folders. In the partial code below they are looped and placed in PASS or FAIL folders. The problem I have is that the files get ...
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1 answer
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Share a PDF file but keep the comments private

I would like to share ~50 pdf files with my collaborator, but not the private comments I have on those files. I wonder if this is possible on Google drive. The easiest solution will be keeping two ...
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79 views

Permanently remove already removed shared files from Google Drive

A few years ago, I had a massive shared directory (shared by me) in my Google Drive with a lot of files (5,000+). This directory was used by multiple users. However, I deleted that directory some time ...
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Can I rename a file someone shared with me?

I have several clients who share docs with me. I can see these when I go to docs.google.com. Unfortunately, clients name their files things like "strategy" and I have many clients with ...
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Can a publicly shared file stored in my Google Drive be deleted by someone having "Anyone with the link" editor rights?

Following a concern expressed by a user at How to share a Google Sheets demo spreadsheet. The problem with sharing it editable is that anyone can trash the sheet. Surely it's better just to share it ...
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How to set Google Drive folders to public after latest change

Up until fairly recently there was a straightforward easy to find option in the share or get link settings that had a straight up 'public' settings for Google Drive folders. Does anyone know the ...
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Can others lose access to a sharing folder on Google Drive, if you move it to a new folder you haven't shared with anyone?

I have shared a folder from Google Drive, that was created and lives on My Drive. Let's call it Folder A. Folder A is shared with a few people I used to do projects with, but no longer am. I don't ...
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Within a "Shared Drive" in Google Workspace, how can I share a video that starts at a specified time?

Within a "Shared Drive" in Google Workspace, how can I share a video that starts at a specified time? Solutions posted previously on this forum do not work. I have uploaded a video to a ...
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OR/AND in Google Drive search terms?

I can imagine situations where it would be really nice to be able to use complex conditions on Google Drive searches. Is it possible to OR and AND search terms? Right now, I'd like to search on Google ...
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set preview image for Google drive folder link sharing

I have a Google Drive folder with link sharing turned on. I want to set a preview image, for social media. Right now, it uses a low resolution Google Drive logo expanded to fit the preview image size, ...
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1 answer
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Are contents in the Google Drive indexed for searching?

I am applying for graduate admissions this year and one of my publication is in stage in publication with the journal. I have uploaded the paper on Google Drive and I am planning to provide the link ...
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Allow others to share my file/folder in Google Drive

I have shared a folder in my Google Drive with several contacts. Can I grant permission to some of them, for them to be able to share with others? (Sort of making them admins of the folders). This is ...
3 votes
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6k views

Why does Google Drive have a "change ownership" option for files that don't support it?

You can only transfer ownership of Google files and folders https://support.google.com/drive/answer/2494892 Due to this quote, as shown in to How can I transfer ownership of a file in Google Drive ...
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How can I access to "shared with me" folders?

Obviously, shared with me folders are visible on the Google Drive web, but I cannot find them on my local Google File Stream. One suggestion online was to create a shortcut on my own Google Drive, but ...
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Using Anyone with the Link can View, can the user download the shared file in Google Drive?

I have to share a self-taken video to a large number of people via Google Drive. I think the easiest way is to use "Share" -> "Anyone with the link can view" option. However, ...
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1 answer
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What's the best way to allow people to download multiple files in different folders from Google Drive?

I have some files that I want to distribute to people which is not a large group of people. Let's say 10 downloads of all files a week. The number of files are are about 50, and the total size is 10 ...
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1 answer
327 views

Identifying all Shared Drive permissions of a user

Our company uses GSuite and has over 20 separate Shared Drives for various departments in the company. This causes an IT nightmare whenever we need to revoke access to someone such as a consultant ...
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How to remove sharing in a spreadsheet

I have prepared a Google Sheets spreadsheet for another person. He has asked me: How can he remove the shared status in the spreadsheet I have sent him. He wants to it to be single-owned by him thus ...
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How to give owner of copied Google Sheets doc same permissions as he has in the folder it's copied to?

We have a master form in Google Sheets that is copied by team members and shared with their clients to be filled in. We are using personal Google accounts associated with work emails, not G Suite ...
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Google Drive - "File is in owner's trash" - how to download

I received a link to a file on Google Drive. When I try to open it, it says "File is in owner's trash" and there is no Download button. How can I download it?
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If I delete a file from my "shared with me" files, is it deleted for anyone else that file may have been shared with as well?

In my Shared With Me folder in Google Drive I have several files that have been shared with me along with others. If I "remove" that file from my Shared With Me folder will those files still be ...
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How to migrate apps and stuff to g suite from regular gmail account

Summary How can I use my new G Suite identity in my existing Google Apps Script and other google back-end services? Even a vague concept clarification or pointer in the right direction would be ...
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Change display name on Google Docs invitation to edit

Whenever I share a Google Docs/Sheets etc it always shows email@example.com has invited you to edit I would like it to show My name has invited you to edit I know this is possible, but I do ...
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10k views

What happens when I delete a folder or document (or PDF) owned by someone else

I have many files and folders owned by someone else. If I go ahead and simply delete them, will that impact that person in any way - in other words, will their folder, files, or documents get removed ...
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1k views

How to share a Google Sheets demo spreadsheet

I find a lot of -especially new- users on the site are having difficulties on sharing a demo sheet so they can be easily helped if any at all. So, what is the right way to share a demo test sheet?
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Google Drive: Completely stop sharing

After finishing a project, I am trying to stop the sharing with collaborators. I am following Google instructions here, but the folder and files still shows the shared icon (one people over the ...
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Notification whenever new sheets are added to shared google-drive spreadsheet

I am using google-drive mostly through Chrome on Linux Ubuntu. I would like to get notified whenever new sheets are added to a spreadsheet shared by many people. I've added the notification rule "If ...
2 votes
1 answer
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What is GoogleDrive permission merge policy?

Suppose I have a Group that grants Read permission on specific file, and a User within the Group that has Write permission. In that case, what is the permission conflict policy? From the ...
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Deleting old/unwanted files

If I no longer in need of a shared document that I do not own, can I delete it without bothering anyone else’s (owners included)
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How to prevent anonymous users from creating new rows

I have a Google sheet that I need to allow anonymous users to access. I have locked down all cells bar 3 that I want people to be able to edit. Unfortunately, people can still right click and create ...
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What happens to files when deleted from a shared folder which has been added to their Google Drive?

In our company we have a shared folder which has a lot of resources in that the whole team accesses. Somehow one of the sub folders was "Removed" and I can not work out how to recover the affected ...
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Can I use photos on my personal google drive account for my business website?

Hi I am thinking of images that are used on my website on to the public folder of my google drive account and access it using <img src="some.gdrive.link.com">. Can I use google drive in such way ...
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Transfer ownership from my personal Google Drive account to Google Suite for Education

In my personal Google Drive I have a folder and we are migrating to Google Suite for Education. From my personal user I shared that folder to my new Google Suite user with no problem. I want to ...
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2 answers
2k views

Is there a way to allow users to access Google Sheets with installable triggers without manually signing in?

I have set up a Google Apps Script that validates data that is entered into various Google Sheets files. I am looking for a way to allow users to access those Google Sheets files without making them ...
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3 answers
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In Google Drive, does 'remove' delete file? It says it's still accessible by collaborators

In Google Drive, does 'remove' delete a file? It says it's still accessible by collaborators, and my GB looks the same. So it looks like the file is still there somewhere, not deleted, using space, ...
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Google Sheets sharing based on dynamic list?

I'm betting this is way beyond Sheets' capabilities, but my workgroup is large and changes frequently. It would be ideal to be able to share Sheets documents based on a column of values in another (...
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