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Questions tagged [google-drive-sharing]

Use for questions about sharing files and folders in Google Drive, Documents, Forms Sheets, Sites, Slides and Scripts

2
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0answers
16 views

Make Drive resources available to all users in organization

My company uses G Suite Basic. I have a handful of company resources that I'd like to make visible and available to everyone in the company via their Drive - things like employee handbook, benefits ...
0
votes
1answer
24 views

How to see all files shared to a specific user Google Drive?

Context: You want to find all the files/folders that you have access to or are part of your organization which are shared to a specific user. This is an important ability to security if you need to ...
0
votes
1answer
23 views

How can I create a shared URL pointing to an achor in a Google Docs document's TOC?

I have a Google Docs document which I share with other users through the Share through hyperlink feature. On that document, on every heading level 1, 2... I use Format > Paragraph style > ...
0
votes
2answers
42 views

When sharing folders on Google Drive do users know who else the folder is shared with? [duplicate]

I want to invite various people to a shared Google Drive folder but do not want each of the users (except myself) to see the names of the other users with which the folder has been shared.
1
vote
0answers
16 views

Streaming MP3s from Google Drive with download prevented

I need to share a folder of documents, including Word docs, PDFs and MP3s but want to disable the download button. I realise I can't share content and completely prevent people from taking a copy, but ...
1
vote
1answer
10 views

Bulk permissioning of Team Drives

I've been looking through the documentation but am coming up empty handed. How can I assign permissions in bulk across multiple team drives? For instance, a new hire needs to be given Commenter ...
0
votes
1answer
17 views

How to apply two general rules to Google Drive sharing?

In G Suite's Google Drive, I can set my folder's permissions to: Anyone who has the link can view, or Anyone at Your Organization who has the link can edit (add, edit, and organize) I want both, and ...
1
vote
1answer
35 views

What happens to a Google Docs history and comments when a user is deleted

If a user is deleted from an organization (no ownership transfer, etc. just deleted), and that user had collaborated on some Google Docs shared with them (not owned by them), what happens to the ...
1
vote
2answers
102 views

How to publish a PDF file stored in Google Drive on a Google Sites?

I published a Google Sites webpage for anybody to access it with links to PDF files (presentations for my classes). Unfortunately, anybody who tries to download the PDF files needs special permission ...
0
votes
1answer
34 views

When someone shares a Google doc or presentation with me, I no longer get an email notification. How can I fix this?

When a teacher or peer shares a google doc, presentation, or spreadsheet with me, it no longer appears in my Gmail. I have checked my spam, trash, and all my folders. It used to send a notification, ...
0
votes
1answer
28 views

How do I give write only access to a Google TeamDrive subfolder

I setup a TeamDrive with sub-folders (handins and handouts). I want people to be able to write to the handins folder but not view, and view and edit in the handouts folder.
0
votes
1answer
23 views

Where are files that I shared with someone going after he deleted them

I recently discovered a really weird behavior with Google Drive. So here is my folder structure: Folder 1 `-- Folder 1-1 `--- File 1-1-1 `-- Folder 1-2 Folder 2 Folder 1 is shared with a friend User ...
0
votes
1answer
669 views

Restrict access to a sub-folder while sharing access to a folder on team drive [duplicate]

This question was asked by Henk Straten on 5 July 2017 and answered by Zach Saucier: I have a Google Drive folder that I want to share with 2 more people. However I would like to restrict one the ...
0
votes
1answer
41 views

Is it possible to make comments visible only to author and owner on Google Docs?

I've been thinking about using Google Docs to share a novel with a few beta-readers because it is simpler than sending every one of them a separate text file and keeping track of the comments across ...
1
vote
1answer
26 views

G Suite Allowing Users Without Access to Certain Files, View Those Files

In G Suite, a user that does not have access to certain folders or files, cannot view them from their Drive dashboard. However, it became apparent to us Friday that if a file is moved, its activity is ...
0
votes
1answer
23 views

How can I change multiple collaborators to “comment only”, at once?

If I happen to have many people individually editing a shared folder in Google Drive, how can I easily downgrade everybody's access on files that I add? The situation in which this would be needed is ...
0
votes
1answer
445 views

How to make only one or a few cells publicly editable in Google Sheets?

I want to publish a tool using Google Sheets that should be as easy to use as possible, so I would not like the user to have to create a copy (requiring a Google account), then editing cells in that, ...
0
votes
0answers
12 views

Google file sharing

After uploading photos and videos to my Google Drive, I used to get a pop up bar asking me if I'm sure I'd like to send it with permission and I would have the option of clicking on "share and send". ...
0
votes
0answers
254 views

How do I make a Google Form public on the web, but for viewing only? [duplicate]

I'm trying to share a Google Form document in Google Drive and make it public to view, but I don't want anyone to be able to edit it. If I set the link sharing mode to anything other than "Off", the ...
1
vote
1answer
3k views

What does it mean to delete a file that's “shared with me” in Google Drive?

I don't use Google Drive very much, but I noticed I had a couple of files in the "shared with me" section of the Google Drive web app. So I decided to remove them from view, and the only way to do ...
0
votes
1answer
171 views

How do I share a Google Sheets document and restrict editing to only one column and yet hide the document history from them too?

I have a Google Sheets document that I want to share to many users. However, they must only be able to edit one column. This part seems fine, however, I have numerous other hidden tabs for the purpose ...
0
votes
1answer
276 views

Give team drive access to file on third party domain. Aka howto share with team drive?

I am migrating from Google Drive to Google Team Drive. Some of the files in our shared directory were owned by a third party domain. I order to move those to the Team Drive I could either make a ...
0
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3answers
3k views

How to copy a shared folder into my own Google Drive?

It seems like the Make a Copy option only works for individual files (not for folders). When somebody shares a folder with me on Google Drive, how can I make a copy of that folder in my own Google ...
1
vote
1answer
40 views

How to create a Google sign-up sheet

Is it possible to create a Google sign-up form accessible via iPhone etc. without the need for a Google account? We find we can open from a computer but not a phone if you don't have an account.
0
votes
1answer
2k views

Shared folder can't be “added to My Drive”

I have two google accounts, call them A and B. A shared a folder, call it A-Drive, with B. B should be able to do an "Add to My Drive" -- but that action is not available. How can this be fixed?
1
vote
1answer
160 views

How can I set a Team folder to be accessible by ALL Team members?

I only see the option to Manage members and select which ones. I just want to give the whole team (company) access.
2
votes
1answer
275 views

Sharing a Google Drive folder with a Google Group

Can a Google drive folder be shared with a Google group? If yes, can each individual person in the group access the folder through their own personal email address? And if they are removed from the ...
0
votes
1answer
363 views

Does Google Drive notify when sharing stops?

Google Drive will send a notification to somebody when I share a Google Sheet with them. Will it also send a notification when I stop sharing that file with them?
1
vote
1answer
29 views

Different rights without identification

I have a Google Sheets spreadsheet. I want to share it with people that don't necessarily have a Google account by just sending a URL. It's ok if everyone has the same rights but what if I want some ...
0
votes
2answers
47 views

Check button in Google Spreadsheets specific for each user

I have a Google Spreadsheet with different tasks. I want to implement a check button in the following way: My intention is that the users can't edit the spreadsheet but they have to be able to use ...
0
votes
1answer
50 views

Secure sharing of data between Google Sheets

I am currently helping a company with their booking system. It uses Google Sheets. I know that data can be shared between sheets. I am wondering if data can be shared between sheets, such that sheet ...
2
votes
1answer
159 views

How to restrict someone to View access for a GDrive folder if they're in a group with Edit access?

If a Google Drive shared folder or document grants edit access to everyone in a Google Group, is it possible to restrict an individual member of that Group to view-only access? If I: Grant Can ...
2
votes
1answer
13k views

How do I share a Google Sheet with 'read only' permissions?

Given some Google Sheet I'm aware of the Share button in the top right corner. However, the default settings allow anyone with the share url to edit the sheet. Is it possible to set permissions so ...
2
votes
3answers
38 views

Limiting Google Drive database edits to data, not structure

If I share access to a database I made in Google Drive, is there a way to allow others to input data but not change or alter my database format?
4
votes
5answers
18k views

IMPORTRANGE() will not update unless deleted and re-pasted

IMPORTRANGE is not updating on one of my sheets. I've been using it on hundreds of other sheets with no update issues but it is no longer functioning for me. The sheet is set to update every minute I ...
0
votes
2answers
113 views

Google Sheets sharing setting, “Specific people can access” but can't see each other

For Google sheets sharing setting, I have it on "Specific people can access", but the people can see who has access to that sheet. Is there anyway to make the setting so that the specific people can't ...
2
votes
1answer
4k views

Fixing permission problems in cross-spreadsheet import when using Apps Script

I created a function in the Apps Script associated with a spreadsheet: function importNotes() { s = SpreadsheetApp.openById('spreadsheet-key').getRange('F2').getNotes(); return s; } Note ...
1
vote
2answers
843 views

Google Sheets permissions

I built two separate spreadsheets in Google Drive and spreadsheet "A" has a script that when run, will copy the input data into spreadsheet "B". When I test it, it works perfectly. But I have other ...
2
votes
2answers
843 views

Does deleting a file from Incoming folder in Google Drive delete the original file?

I'm trying to clean my drive, and there are files that have been shared with me, that I don't want anymore. I select these files, then I remove them. But since they have been shared with me as ...
3
votes
2answers
1k views

How to view orphans in Google Drive

Assume someone shares a folder with me, he remains the owner of the folder. Then I put some (many) files into this folder, of which I am and remain the owner. Then that someone revokes my access to ...
11
votes
5answers
3k views

Require User to sign in order to edit a document on Google Drive

I have a document shared publicly (anyone with the link can edit). Is there a way of requiring signing-in in order to make any edits? The motivation is to know who is editing instead of "Anonymous ...
3
votes
2answers
2k views

Share permissions set for a group is not effective if a new user is added to the group

Share permissions set for a group is not effective if a new user is added to the group. I set permissions to DocA, DocB, DocC for GroupA consisting of users UserA, UserB. If a new user UserC is added ...
7
votes
2answers
26k views

How to set several owners for a Google Drive folder?

Strangely enough, I couldn't find any information about this, which I would have thought is a common problem. I want to share a folder with another person I work with. I want to give them the same ...
7
votes
1answer
2k views

How can I share Google Drive folders with a group?

I'm using Google Apps and trying to share a nested folder structure with many files with a google group. Example Group test@example.com Group Members user1@example.com user2@example.com etc. ...
3
votes
3answers
2k views

How exactly does sharing work in Google Drive?

I have an Excel spreadsheet I made to track my own scores for an Xbox game I play (TrialsHD, if you are curious). I've made it available to other players so they can track their own scores, but it ...