Questions tagged [google-drive-sharing]

Use for questions about sharing files and folders in Google Drive, Documents, Forms Sheets, Sites, Slides and Scripts

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29 views

Permanently remove already removed shared files from Google Drive

A few years ago, I had a massive shared directory (shared by me) in my Google Drive with a lot of files (5,000+). This directory was used by multiple users. However, I deleted that directory some time ...
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15 views

Access Control Priorities?

Does Google Drive process Share permissions like an Access Control List? For example, suppose I have: me@gmail.com - View Only group@googlegroups.com - Edit If "me@gmail.com" is also in ...
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11 views

How to see the message that I sent while sharing a file or folder in Google Drive

I'm using Chrome Version 90.0.4430.212. The message window doesn't have a "Send a copy to myself" checkbox. In my opinion, emailing the recipient to forward the message is not a smart ...
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1answer
14 views

How long does it take for sharing a Google Drive folder recursively?

I am sharing a directory in Google Drive to an external user. (This user is a service account that uses the Google Drive API v3 to browse files and folders shared with it.) I expected that sharing the ...
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1answer
26 views

Can I rename a file someone shared with me?

I have several clients who share docs with me. I can see these when I go to docs.google.com. Unfortunately, clients name their files things like "strategy" and I have many clients with ...
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1answer
60 views

Can a publicly shared file stored in my Google Drive be deleted by someone having “Anyone with the link” editor rights?

Following a concern expressed by a user at How to share a Google Sheets demo spreadsheet. The problem with sharing it editable is that anyone can trash the sheet. Surely it's better just to share it ...
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1answer
17 views

How to set Google Drive folders to public after latest change

Up until fairly recently there was a straightforward easy to find option in the share or get link settings that had a straight up 'public' settings for Google Drive folders. Does anyone know the ...
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1answer
23 views

Can others lose access to a sharing folder on Google Drive, if you move it to a new folder you haven't shared with anyone?

I have shared a folder from Google Drive, that was created and lives on My Drive. Let's call it Folder A. Folder A is shared with a few people I used to do projects with, but no longer am. I don't ...
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42 views

In Google Docs, can I hide other users' from the other users?

I want to share a Google Doc with a team for editing, at the same time I want to hide their emails and names from each other (they all don't know each other, freelancers). Is there a way I can do so?
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30 views

How to exclude one Google Group member from accessing Drive?

In a school, users groups (Google) are being used: to send emails to members of the group to grant access to specific shared folders in Google Drive We want a member to be part of a specific group (...
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37 views

Within a “Shared Drive” in Google Workspace, how can I share a video that starts at a specified time?

Within a "Shared Drive" in Google Workspace, how can I share a video that starts at a specified time? Solutions posted previously on this forum do not work. I have uploaded a video to a ...
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27 views

Copy Google Drive document activity/changes history

Making a copy of Drive's Google Document will not transfer over any of the metadata such as changes made or version history. This applies to their suite in general (Forms, Sheets, Slides, etc.) Is ...
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1answer
19 views

OR/AND in Google Drive search terms?

I can imagine situations where it would be really nice to be able to use complex conditions on Google Drive searches. Is it possible to OR and AND search terms? Right now, I'd like to search on Google ...
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0answers
13 views

set preview image for Google drive folder link sharing

I have a Google Drive folder with link sharing turned on. I want to set a preview image, for social media. Right now, it uses a low resolution Google Drive logo expanded to fit the preview image size, ...
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1answer
43 views

Are contents in the Google Drive indexed for searching?

I am applying for graduate admissions this year and one of my publication is in stage in publication with the journal. I have uploaded the paper on Google Drive and I am planning to provide the link ...
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2answers
52 views

Allow others to share my file/folder in Google Drive

I have shared a folder in my Google Drive with several contacts. Can I grant permission to some of them, for them to be able to share with others? (Sort of making them admins of the folders). This is ...
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2answers
5k views

Why does Google Drive have a “change ownership” option for files that don't support it?

You can only transfer ownership of Google files and folders https://support.google.com/drive/answer/2494892 Due to this quote, as shown in to How can I transfer ownership of a file in Google Drive ...
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3answers
10k views

How can I access to “shared with me” folders?

Obviously, shared with me folders are visible on the Google Drive web, but I cannot find them on my local Google File Stream. One suggestion online was to create a shortcut on my own Google Drive, but ...
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3answers
2k views

Using Anyone with the Link can View, can the user download the shared file in Google Drive?

I have to share a self-taken video to a large number of people via Google Drive. I think the easiest way is to use "Share" -> "Anyone with the link can view" option. However, ...
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1answer
44 views

What's the best way to allow people to download multiple files in different folders from Google Drive?

I have some files that I want to distribute to people which is not a large group of people. Let's say 10 downloads of all files a week. The number of files are are about 50, and the total size is 10 ...
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1answer
63 views

Identifying all Shared Drive permissions of a user

Our company uses GSuite and has over 20 separate Shared Drives for various departments in the company. This causes an IT nightmare whenever we need to revoke access to someone such as a consultant ...
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0answers
38 views

How to give owner of copied Google Sheets doc same permissions as he has in the folder it's copied to?

We have a master form in Google Sheets that is copied by team members and shared with their clients to be filled in. We are using personal Google accounts associated with work emails, not G Suite ...
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3answers
11k views

Google Drive - “File is in owner's trash” - how to download

I received a link to a file on Google Drive. When I try to open it, it says "File is in owner's trash" and there is no Download button. How can I download it?
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1answer
701 views

If I delete a file from my “shared with me” files, is it deleted for anyone else that file may have been shared with as well?

In my Shared With Me folder in Google Drive I have several files that have been shared with me along with others. If I "remove" that file from my Shared With Me folder will those files still be ...
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1answer
62 views

How to migrate apps and stuff to g suite from regular gmail account

Summary How can I use my new G Suite identity in my existing Google Apps Script and other google back-end services? Even a vague concept clarification or pointer in the right direction would be ...
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1answer
117 views

Change display name on Google Docs invitation to edit

Whenever I share a Google Docs/Sheets etc it always shows email@example.com has invited you to edit I would like it to show My name has invited you to edit I know this is possible, but I do ...
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2answers
9k views

What happens when I delete a folder or document (or PDF) owned by someone else

I have many files and folders owned by someone else. If I go ahead and simply delete them, will that impact that person in any way - in other words, will their folder, files, or documents get removed ...
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1answer
597 views

How to share a Google Sheets demo spreadsheet

I find a lot of -especially new- users on the site are having difficulties on sharing a demo sheet so they can be easily helped if any at all. So, what is the right way to share a demo test sheet?
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38 views

Google Drive: Completely stop sharing

After finishing a project, I am trying to stop the sharing with collaborators. I am following Google instructions here, but the folder and files still shows the shared icon (one people over the ...
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0answers
30 views

Notification whenever new sheets are added to shared google-drive spreadsheet

I am using google-drive mostly through Chrome on Linux Ubuntu. I would like to get notified whenever new sheets are added to a spreadsheet shared by many people. I've added the notification rule "If ...
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1answer
28 views

What is GoogleDrive permission merge policy?

Suppose I have a Group that grants Read permission on specific file, and a User within the Group that has Write permission. In that case, what is the permission conflict policy? From the ...
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1answer
24 views

Deleting old/unwanted files

If I no longer in need of a shared document that I do not own, can I delete it without bothering anyone else’s (owners included)
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2answers
323 views

How to prevent anonymous users from creating new rows

I have a Google sheet that I need to allow anonymous users to access. I have locked down all cells bar 3 that I want people to be able to edit. Unfortunately, people can still right click and create ...
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2answers
209 views

What happens to files when deleted from a shared folder which has been added to their Google Drive?

In our company we have a shared folder which has a lot of resources in that the whole team accesses. Somehow one of the sub folders was "Removed" and I can not work out how to recover the affected ...
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1answer
18 views

Can I use photos on my personal google drive account for my business website?

Hi I am thinking of images that are used on my website on to the public folder of my google drive account and access it using <img src="some.gdrive.link.com">. Can I use google drive in such way ...
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1answer
995 views

Transfer ownership from my personal Google Drive account to Google Suite for Education

In my personal Google Drive I have a folder and we are migrating to Google Suite for Education. From my personal user I shared that folder to my new Google Suite user with no problem. I want to ...
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2answers
1k views

Is there a way to allow users to access Google Sheets with installable triggers without manually signing in?

I have set up a Google Apps Script that validates data that is entered into various Google Sheets files. I am looking for a way to allow users to access those Google Sheets files without making them ...
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3answers
8k views

In Google Drive, does 'remove' delete file? It says it's still accessible by collaborators

In Google Drive, does 'remove' delete a file? It says it's still accessible by collaborators, and my GB looks the same. So it looks like the file is still there somewhere, not deleted, using space, ...
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1answer
112 views

Google Sheets sharing based on dynamic list?

I'm betting this is way beyond Sheets' capabilities, but my workgroup is large and changes frequently. It would be ideal to be able to share Sheets documents based on a column of values in another (...
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2answers
48 views

Is it possible to have different URLs for edit and view of the same Google Drive folder?

I'd like to share the same Google Drive folder with a group of people and within that group, some have edit access. However, when I share that link to the folder to view, if I go back to that folder ...
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4answers
24k views

How to disable Edit suggestions from users in Google docs

I've written a doc and I keep getting Edit suggestions from readers on it it's unreadable. How do I turn comments off?
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1answer
43 views

How is selected default domain for Drive shared links?

My company is a group which owns several domains, and we are operating a single federated G Suite environment with many domains. When I try to share an uploaded document from the Android applet (2.19....
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1answer
2k views

What does the “Share it with the same people” option do when making a copy?

When making a copy of a document in Google Docs from File > Make a copy…, there is an option to Share it with the same people. What does that option do? Does it share the doc with the same people as ...
2
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1answer
36 views

Make Drive resources available to all users in organization

My company uses G Suite Basic. I have a handful of company resources that I'd like to make visible and available to everyone in the company via their Drive - things like employee handbook, benefits ...
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1answer
136 views

How to see all files shared to a specific user Google Drive?

Context: You want to find all the files/folders that you have access to or are part of your organization which are shared to a specific user. This is an important ability to security if you need to ...
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0answers
44 views

Can I collaborate with Google Sheets offline on multiple devices?

Can I do something about this: I manage multiple teams on sites with little or no signal except the small office WiFi spots. I want to have a copy of a single Google spreadsheet on multiple iPads for ...
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1answer
138 views

How can I create a shared URL pointing to an achor in a Google Docs document's TOC?

I have a Google Docs document which I share with other users through the Share through hyperlink feature. On that document, on every heading level 1, 2... I use Format > Paragraph style > ...
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2answers
3k views

When sharing folders on Google Drive do users know who else the folder is shared with? [duplicate]

I want to invite various people to a shared Google Drive folder but do not want each of the users (except myself) to see the names of the other users with which the folder has been shared.
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0answers
619 views

Streaming MP3s from Google Drive with download prevented

I need to share a folder of documents, including Word docs, PDFs and MP3s but want to disable the download button. I realise I can't share content and completely prevent people from taking a copy, but ...
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1answer
22 views

Bulk permissioning of Team Drives

I've been looking through the documentation but am coming up empty handed. How can I assign permissions in bulk across multiple team drives? For instance, a new hire needs to be given Commenter ...