Questions tagged [google-drive-sharing]
Use for questions about sharing files and folders in Google Drive, Documents, Forms Sheets, Sites, Slides and Scripts
108
questions
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0answers
13 views
Within a “Shared Drive” in Google Workspace, how can I share a video that starts at a specified time?
Within a "Shared Drive" in Google Workspace, how can I share a video that starts at a specified time? Solutions posted previously on this forum do not work.
I have uploaded a video to a ...
0
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0answers
17 views
Copy Google Drive document activity/changes history
Making a copy of Drive's Google Document will not transfer over any of the metadata such as changes made or version history. This applies to their suite in general (Forms, Sheets, Slides, etc.) Is ...
0
votes
1answer
18 views
OR/AND in Google Drive search terms?
I can imagine situations where it would be really nice to be able to use complex conditions on Google Drive searches. Is it possible to OR and AND search terms?
Right now, I'd like to search on Google ...
1
vote
0answers
11 views
set preview image for Google drive folder link sharing
I have a Google Drive folder with link sharing turned on. I want to set a preview image, for social media.
Right now, it uses a low resolution Google Drive logo expanded to fit the preview image size, ...
1
vote
1answer
25 views
Are contents in the Google Drive indexed for searching?
I am applying for graduate admissions this year and one of my publication is in stage in publication with the journal.
I have uploaded the paper on Google Drive and I am planning to provide the link ...
1
vote
2answers
26 views
Allow others to share my file/folder in Google Drive
I have shared a folder in my Google Drive with several contacts.
Can I grant permission to some of them, for them to be able to share with others?
(Sort of making them admins of the folders).
This is ...
0
votes
1answer
658 views
Why does Google Drive have a “change ownership” option for files that don't support it?
You can only transfer ownership of Google files and folders
https://support.google.com/drive/answer/2494892
Due to this quote, as shown in to How can I transfer ownership of a file in Google Drive ...
1
vote
3answers
1k views
How can I access to “shared with me” folders?
Obviously, shared with me folders are visible on the Google Drive web, but I cannot find them on my local Google File Stream. One suggestion online was to create a shortcut on my own Google Drive, but ...
0
votes
3answers
38 views
Using Anyone with the Link can View, can the user download the shared file in Google Drive?
I have to share a self-taken video to a large number of people via Google Drive. I think the easiest way is to use "Share" -> "Anyone with the link can view" option. However, ...
1
vote
1answer
24 views
What's the best way to allow people to download multiple files in different folders from Google Drive?
I have some files that I want to distribute to people which is not a large group of people. Let's say 10 downloads of all files a week.
The number of files are are about 50, and the total size is 10 ...
1
vote
1answer
42 views
Identifying all Shared Drive permissions of a user
Our company uses GSuite and has over 20 separate Shared Drives for various departments in the company. This causes an IT nightmare whenever we need to revoke access to someone such as a consultant ...
0
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0answers
20 views
Google Drive: unshared file access
I recently created a folder (let's call it "A") not shared, added a subfolder "B" and shared with two people "editor" access, then added 3 folders and a file under "...
1
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0answers
24 views
How to give owner of copied Google Sheets doc same permissions as he has in the folder it's copied to?
We have a master form in Google Sheets that is copied by team members and shared with their clients to be filled in. We are using personal Google accounts associated with work emails, not G Suite ...
1
vote
3answers
4k views
Google Drive - “File is in owner's trash” - how to download
I received a link to a file on Google Drive. When I try to open it, it says "File is in owner's trash" and there is no Download button.
How can I download it?
0
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0answers
30 views
How to review messages sent while sharing Google Docs
I need to see the messages that I sent while sharing a google doc with a school admin. There is no record of it in my sent mail, and there is no longer an option to check a box that says "send a copy ...
0
votes
1answer
309 views
If I delete a file from my “shared with me” files, is it deleted for anyone else that file may have been shared with as well?
In my Shared With Me folder in Google Drive I have several files that have been shared with me along with others. If I "remove" that file from my Shared With Me folder will those files still be ...
0
votes
1answer
58 views
How to migrate apps and stuff to g suite from regular gmail account
Summary
How can I use my new G Suite identity in my existing Google Apps Script and other google back-end services? Even a vague concept clarification or pointer in the right direction would be ...
0
votes
0answers
60 views
Using Google Forms and Security Settings
We are thinking to use Google Forms and we need to find out if it can be used for collecting and processing personal information such as Name, Address, Phone, etc. Could someone could make a ...
0
votes
1answer
71 views
Change display name on Google Docs invitation to edit
Whenever I share a Google Docs/Sheets etc it always shows
email@example.com has invited you to edit
I would like it to show
My name has invited you to edit
I know this is possible, but I do ...
0
votes
3answers
3k views
What happens when I delete a Google folder or document (or PDF) owned by someone else
I have many Google files and folders owned by someone else.
If I go ahead and simply delete them, will that impact that person in any way - in other words, will their folder, files, or documents ...
2
votes
1answer
313 views
How to share a Google Sheets demo spreadsheet
I find a lot of -especially new- users on the site are having difficulties on sharing a demo sheet so they can be easily helped if any at all.
So, what is the right way to share a demo test sheet?
0
votes
0answers
63 views
Using same Google Spreadsheet with multiple people but different instance
I currently have 10 different Google Sheets that I manage. Multiple people use each sheet daily and I normally have to create new copies each time they need to use them.
Is it possible to allow the ...
0
votes
0answers
32 views
Google Drive: Completely stop sharing
After finishing a project, I am trying to stop the sharing with collaborators.
I am following Google instructions here, but the folder and files still shows the shared icon (one people over the ...
1
vote
0answers
29 views
Notification whenever new sheets are added to shared google-drive spreadsheet
I am using google-drive mostly through Chrome on Linux Ubuntu.
I would like to get notified whenever new sheets are added to a spreadsheet shared by many people.
I've added the notification rule "If ...
2
votes
1answer
27 views
What is GoogleDrive permission merge policy?
Suppose I have a Group that grants Read permission on specific file, and a User within the Group that has Write permission.
In that case, what is the permission conflict policy?
From the ...
-1
votes
1answer
23 views
Deleting old/unwanted files
If I no longer in need of a shared document that I do not own, can I delete it without bothering anyone else’s (owners included)
1
vote
2answers
36 views
How to prevent anonymous users from creating new rows
I have a Google sheet that I need to allow anonymous users to access.
I have locked down all cells bar 3 that I want people to be able to edit.
Unfortunately, people can still right click and create ...
1
vote
2answers
118 views
What happens to files when deleted from a shared folder which has been added to their Google Drive?
In our company we have a shared folder which has a lot of resources in that the whole team accesses. Somehow one of the sub folders was "Removed" and I can not work out how to recover the affected ...
-1
votes
1answer
18 views
Can I use photos on my personal google drive account for my business website?
Hi I am thinking of images that are used on my website on to the public folder of my google drive account and access it using <img src="some.gdrive.link.com">. Can I use google drive in such way ...
1
vote
1answer
531 views
Transfer ownership from my personal Google Drive account to Google Suite for Education
In my personal Google Drive I have a folder and we are migrating to Google Suite for Education. From my personal user I shared that folder to my new Google Suite user with no problem.
I want to ...
1
vote
2answers
1k views
Is there a way to allow users to access Google Sheets with installable triggers without manually signing in?
I have set up a Google Apps Script that validates data that is entered into various Google Sheets files. I am looking for a way to allow users to access those Google Sheets files without making them ...
2
votes
1answer
74 views
Google Sheets sharing based on dynamic list?
I'm betting this is way beyond Sheets' capabilities, but my workgroup is large and changes frequently. It would be ideal to be able to share Sheets documents based on a column of values in another (...
1
vote
1answer
28 views
Is it possible to have different URLs for edit and view of the same Google Drive folder?
I'd like to share the same Google Drive folder with a group of people and within that group, some have edit access.
However, when I share that link to the folder to view, if I go back to that folder ...
1
vote
4answers
13k views
How to disable Edit suggestions from users in Google docs
I've written a doc and I keep getting Edit suggestions from readers on it it's unreadable. How do I turn comments off?
1
vote
1answer
38 views
How is selected default domain for Drive shared links?
My company is a group which owns several domains, and we are operating a single federated G Suite environment with many domains.
When I try to share an uploaded document from the Android applet (2.19....
1
vote
1answer
1k views
What does the “Share it with the same people” option do when making a copy?
When making a copy of a document in Google Docs from File > Make a copy…, there is an option to Share it with the same people. What does that option do? Does it share the doc with the same people as ...
2
votes
1answer
34 views
Make Drive resources available to all users in organization
My company uses G Suite Basic. I have a handful of company resources that I'd like to make visible and available to everyone in the company via their Drive - things like employee handbook, benefits ...
0
votes
1answer
92 views
How to see all files shared to a specific user Google Drive?
Context: You want to find all the files/folders that you have access to or are part of your organization which are shared to a specific user.
This is an important ability to security if you need to ...
1
vote
0answers
37 views
Can I collaborate with Google Sheets offline on multiple devices?
Can I do something about this:
I manage multiple teams on sites with little or no signal except the small office WiFi spots. I want to have a copy of a single Google spreadsheet on multiple iPads for ...
0
votes
1answer
107 views
How can I create a shared URL pointing to an achor in a Google Docs document's TOC?
I have a Google Docs document which I share with other users through the Share through hyperlink feature.
On that document, on every heading level 1, 2... I use Format > Paragraph style > ...
0
votes
2answers
1k views
When sharing folders on Google Drive do users know who else the folder is shared with? [duplicate]
I want to invite various people to a shared Google Drive folder but do not want each of the users (except myself) to see the names of the other users with which the folder has been shared.
1
vote
0answers
308 views
Streaming MP3s from Google Drive with download prevented
I need to share a folder of documents, including Word docs, PDFs and MP3s but want to disable the download button. I realise I can't share content and completely prevent people from taking a copy, but ...
1
vote
1answer
19 views
Bulk permissioning of Team Drives
I've been looking through the documentation but am coming up empty handed.
How can I assign permissions in bulk across multiple team drives? For instance, a new hire needs to be given Commenter ...
0
votes
1answer
48 views
How to apply two general rules to Google Drive sharing?
In G Suite's Google Drive, I can set my folder's permissions to:
Anyone who has the link can view, or
Anyone at Your Organization who has the link can edit (add, edit, and organize)
I want both, and ...
1
vote
1answer
552 views
What happens to a Google Docs history and comments when a user is deleted
If a user is deleted from an organization (no ownership transfer, etc. just deleted), and that user had collaborated on some Google Docs shared with them (not owned by them), what happens to the ...
1
vote
2answers
3k views
How to publish a PDF file stored in Google Drive on a Google Sites?
I published a Google Sites webpage for anybody to access it with links to PDF files (presentations for my classes).
Unfortunately, anybody who tries to download the PDF files needs special permission ...
0
votes
1answer
90 views
When someone shares a Google doc or presentation with me, I no longer get an email notification. How can I fix this?
When a teacher or peer shares a google doc, presentation, or spreadsheet with me, it no longer appears in my Gmail. I have checked my spam, trash, and all my folders. It used to send a notification, ...
1
vote
1answer
113 views
How do I give write only access to a Google TeamDrive subfolder
I setup a TeamDrive with sub-folders (handins and handouts). I want people to be able to write to the handins folder but not view, and view and edit in the handouts folder.
0
votes
1answer
88 views
Where are files that I shared with someone going after he deleted them
I recently discovered a really weird behavior with Google Drive.
So here is my folder structure:
Folder 1
`-- Folder 1-1
`--- File 1-1-1
`-- Folder 1-2
Folder 2
Folder 1 is shared with a friend User ...
2
votes
1answer
192 views
Ban a specific user from commenting on Google Docs
I have a Google Docs document that I allow public comments on. Lately, one specific user has been repeatedly adding unhelpful comments and hiding (marking as resolved) all of everyone else's comments. ...
