Questions tagged [google-drive-sharing]

Use for questions about sharing files and folders in Google Drive, Documents, Forms Sheets, Sites, Slides and Scripts

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17 views

Allow others to share my file/folder in Google Drive

I have shared a folder in my Google Drive with several contacts. Can I grant permission to some of them, for them to be able to share with others? (Sort of making them admins of the folders). This is ...
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34 views

Why does Google Drive have a “change ownership” option for files that don't support it?

You can only transfer ownership of Google files and folders https://support.google.com/drive/answer/2494892 Due to this quote, as shown in to How can I transfer ownership of a file in Google Drive ...
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1answer
192 views

How can I access to “shared with me” folders?

Obviously, shared with me folders are visible on the Google Drive web, but I cannot find them on my local Google File Stream. One suggestion online was to create a shortcut on my own Google Drive, but ...
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3answers
31 views

Using Anyone with the Link can View, can the user download the shared file in Google Drive?

I have to share a self-taken video to a large number of people via Google Drive. I think the easiest way is to use "Share" -> "Anyone with the link can view" option. However, ...
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18 views

What's the best way to allow people to download multiple files in different folders from Google Drive?

I have some files that I want to distribute to people which is not a large group of people. Let's say 10 downloads of all files a week. The number of files are are about 50, and the total size is 10 ...
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1answer
33 views

Identifying all Shared Drive permissions of a user

Our company uses GSuite and has over 20 separate Shared Drives for various departments in the company. This causes an IT nightmare whenever we need to revoke access to someone such as a consultant ...
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0answers
20 views

Google Drive: unshared file access

I recently created a folder (let's call it "A") not shared, added a subfolder "B" and shared with two people "editor" access, then added 3 folders and a file under "...
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0answers
19 views

How to give owner of copied Google Sheets doc same permissions as he has in the folder it's copied to?

We have a master form in Google Sheets that is copied by team members and shared with their clients to be filled in. We are using personal Google accounts associated with work emails, not G Suite ...
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3answers
2k views

Google Drive - “File is in owner's trash” - how to download

I received a link to a file on Google Drive. When I try to open it, it says "File is in owner's trash" and there is no Download button. How can I download it?
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23 views

How to review messages sent while sharing Google Docs

I need to see the messages that I sent while sharing a google doc with a school admin. There is no record of it in my sent mail, and there is no longer an option to check a box that says "send a copy ...
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18 views

How To Be Anonymous? [duplicate]

I have noticed that some google documents and slides I have been using,have anonymous people on them. I was wondering how to do this myself, without coding and crashing the website. Does anyone know ...
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1answer
238 views

If I delete a file from my “shared with me” files, is it deleted for anyone else that file may have been shared with as well?

In my Shared With Me folder in Google Drive I have several files that have been shared with me along with others. If I "remove" that file from my Shared With Me folder will those files still be ...
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1answer
57 views

How to migrate apps and stuff to g suite from regular gmail account

Summary How can I use my new G Suite identity in my existing Google Apps Script and other google back-end services? Even a vague concept clarification or pointer in the right direction would be ...
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25 views

Using Google Forms and Security Settings

We are thinking to use Google Forms and we need to find out if it can be used for collecting and processing personal information such as Name, Address, Phone, etc. Could someone could make a ...
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1answer
46 views

Change display name on Google Docs invitation to edit

Whenever I share a Google Docs/Sheets etc it always shows email@example.com has invited you to edit I would like it to show My name has invited you to edit I know this is possible, but I do ...
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3answers
2k views

What happens when I delete a Google folder or document (or PDF) owned by someone else

I have many Google files and folders owned by someone else. If I go ahead and simply delete them, will that impact that person in any way - in other words, will their folder, files, or documents ...
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1answer
236 views

How to share a Google Sheets demo spreadsheet

I find a lot of -especially new- users on the site are having difficulties on sharing a demo sheet so they can be easily helped if any at all. So, what is the right way to share a demo test sheet?
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41 views

Using same Google Spreadsheet with multiple people but different instance

I currently have 10 different Google Sheets that I manage. Multiple people use each sheet daily and I normally have to create new copies each time they need to use them. Is it possible to allow the ...
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0answers
32 views

Google Drive: Completely stop sharing

After finishing a project, I am trying to stop the sharing with collaborators. I am following Google instructions here, but the folder and files still shows the shared icon (one people over the ...
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0answers
26 views

Notification whenever new sheets are added to shared google-drive spreadsheet

I am using google-drive mostly through Chrome on Linux Ubuntu. I would like to get notified whenever new sheets are added to a spreadsheet shared by many people. I've added the notification rule "If ...
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1answer
25 views

What is GoogleDrive permission merge policy?

Suppose I have a Group that grants Read permission on specific file, and a User within the Group that has Write permission. In that case, what is the permission conflict policy? From the ...
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1answer
22 views

Deleting old/unwanted files

If I no longer in need of a shared document that I do not own, can I delete it without bothering anyone else’s (owners included)
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2answers
27 views

How to prevent anonymous users from creating new rows

I have a Google sheet that I need to allow anonymous users to access. I have locked down all cells bar 3 that I want people to be able to edit. Unfortunately, people can still right click and create ...
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2answers
96 views

What happens to files when deleted from a shared folder which has been added to their Google Drive?

In our company we have a shared folder which has a lot of resources in that the whole team accesses. Somehow one of the sub folders was "Removed" and I can not work out how to recover the affected ...
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1answer
18 views

Can I use photos on my personal google drive account for my business website?

Hi I am thinking of images that are used on my website on to the public folder of my google drive account and access it using <img src="some.gdrive.link.com">. Can I use google drive in such way ...
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1answer
404 views

Transfer ownership from my personal Google Drive account to Google Suite for Education

In my personal Google Drive I have a folder and we are migrating to Google Suite for Education. From my personal user I shared that folder to my new Google Suite user with no problem. I want to ...
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2answers
829 views

Is there a way to allow users to access Google Sheets with installable triggers without manually signing in?

I have set up a Google Apps Script that validates data that is entered into various Google Sheets files. I am looking for a way to allow users to access those Google Sheets files without making them ...
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1answer
63 views

Google Sheets sharing based on dynamic list?

I'm betting this is way beyond Sheets' capabilities, but my workgroup is large and changes frequently. It would be ideal to be able to share Sheets documents based on a column of values in another (...
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1answer
28 views

Is it possible to have different URLs for edit and view of the same Google Drive folder?

I'd like to share the same Google Drive folder with a group of people and within that group, some have edit access. However, when I share that link to the folder to view, if I go back to that folder ...
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3answers
4k views

How to disable Edit suggestions from users in Google docs

I've written a doc and I keep getting Edit suggestions from readers on it it's unreadable. How do I turn comments off?
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1answer
33 views

How is selected default domain for Drive shared links?

My company is a group which owns several domains, and we are operating a single federated G Suite environment with many domains. When I try to share an uploaded document from the Android applet (2.19....
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1answer
1k views

What does the “Share it with the same people” option do when making a copy?

When making a copy of a document in Google Docs from File > Make a copy…, there is an option to Share it with the same people. What does that option do? Does it share the doc with the same people as ...
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1answer
32 views

Make Drive resources available to all users in organization

My company uses G Suite Basic. I have a handful of company resources that I'd like to make visible and available to everyone in the company via their Drive - things like employee handbook, benefits ...
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1answer
86 views

How to see all files shared to a specific user Google Drive?

Context: You want to find all the files/folders that you have access to or are part of your organization which are shared to a specific user. This is an important ability to security if you need to ...
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0answers
33 views

Can I collaborate with Google Sheets offline on multiple devices?

Can I do something about this: I manage multiple teams on sites with little or no signal except the small office WiFi spots. I want to have a copy of a single Google spreadsheet on multiple iPads for ...
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1answer
95 views

How can I create a shared URL pointing to an achor in a Google Docs document's TOC?

I have a Google Docs document which I share with other users through the Share through hyperlink feature. On that document, on every heading level 1, 2... I use Format > Paragraph style > ...
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2answers
825 views

When sharing folders on Google Drive do users know who else the folder is shared with? [duplicate]

I want to invite various people to a shared Google Drive folder but do not want each of the users (except myself) to see the names of the other users with which the folder has been shared.
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0answers
175 views

Streaming MP3s from Google Drive with download prevented

I need to share a folder of documents, including Word docs, PDFs and MP3s but want to disable the download button. I realise I can't share content and completely prevent people from taking a copy, but ...
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1answer
17 views

Bulk permissioning of Team Drives

I've been looking through the documentation but am coming up empty handed. How can I assign permissions in bulk across multiple team drives? For instance, a new hire needs to be given Commenter ...
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1answer
41 views

How to apply two general rules to Google Drive sharing?

In G Suite's Google Drive, I can set my folder's permissions to: Anyone who has the link can view, or Anyone at Your Organization who has the link can edit (add, edit, and organize) I want both, and ...
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1answer
367 views

What happens to a Google Docs history and comments when a user is deleted

If a user is deleted from an organization (no ownership transfer, etc. just deleted), and that user had collaborated on some Google Docs shared with them (not owned by them), what happens to the ...
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2answers
3k views

How to publish a PDF file stored in Google Drive on a Google Sites?

I published a Google Sites webpage for anybody to access it with links to PDF files (presentations for my classes). Unfortunately, anybody who tries to download the PDF files needs special permission ...
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1answer
87 views

When someone shares a Google doc or presentation with me, I no longer get an email notification. How can I fix this?

When a teacher or peer shares a google doc, presentation, or spreadsheet with me, it no longer appears in my Gmail. I have checked my spam, trash, and all my folders. It used to send a notification, ...
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1answer
112 views

How do I give write only access to a Google TeamDrive subfolder

I setup a TeamDrive with sub-folders (handins and handouts). I want people to be able to write to the handins folder but not view, and view and edit in the handouts folder.
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1answer
77 views

Where are files that I shared with someone going after he deleted them

I recently discovered a really weird behavior with Google Drive. So here is my folder structure: Folder 1 `-- Folder 1-1 `--- File 1-1-1 `-- Folder 1-2 Folder 2 Folder 1 is shared with a friend User ...
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1answer
158 views

Ban a specific user from commenting on Google Docs

I have a Google Docs document that I allow public comments on. Lately, one specific user has been repeatedly adding unhelpful comments and hiding (marking as resolved) all of everyone else's comments. ...
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1answer
2k views

Restrict access to a sub-folder while sharing access to a folder on team drive [duplicate]

This question was asked by Henk Straten on 5 July 2017 and answered by Zach Saucier: I have a Google Drive folder that I want to share with 2 more people. However I would like to restrict one the ...
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2answers
700 views

Is it possible to make comments visible only to author and owner on Google Docs?

I've been thinking about using Google Docs to share a novel with a few beta-readers because it is simpler than sending every one of them a separate text file and keeping track of the comments across ...
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1answer
42 views

G Suite Allowing Users Without Access to Certain Files, View Those Files

In G Suite, a user that does not have access to certain folders or files, cannot view them from their Drive dashboard. However, it became apparent to us Friday that if a file is moved, its activity is ...
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1answer
28 views

How can I change multiple collaborators to “comment only”, at once?

If I happen to have many people individually editing a shared folder in Google Drive, how can I easily downgrade everybody's access on files that I add? The situation in which this would be needed is ...