Questions tagged [google-drive-sharing]
Use for questions about sharing files and folders in Google Drive, Documents, Forms Sheets, Sites, Slides and Scripts
118
questions
0
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1answer
29 views
Permanently remove already removed shared files from Google Drive
A few years ago, I had a massive shared directory (shared by me) in my Google Drive with a lot of files (5,000+). This directory was used by multiple users. However, I deleted that directory some time ...
0
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0answers
15 views
Access Control Priorities?
Does Google Drive process Share permissions like an Access Control List? For example, suppose I have:
me@gmail.com - View Only
group@googlegroups.com - Edit
If "me@gmail.com" is also in ...
0
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0answers
11 views
How to see the message that I sent while sharing a file or folder in Google Drive
I'm using Chrome Version 90.0.4430.212. The message window doesn't have a "Send a copy to myself" checkbox. In my opinion, emailing the recipient to forward the message is not a smart ...
0
votes
1answer
14 views
How long does it take for sharing a Google Drive folder recursively?
I am sharing a directory in Google Drive to an external user. (This user is a service account that uses the Google Drive API v3 to browse files and folders shared with it.)
I expected that sharing the ...
0
votes
1answer
26 views
Can I rename a file someone shared with me?
I have several clients who share docs with me. I can see these when I go to docs.google.com. Unfortunately, clients name their files things like "strategy" and I have many clients with ...
0
votes
1answer
60 views
Can a publicly shared file stored in my Google Drive be deleted by someone having “Anyone with the link” editor rights?
Following a concern expressed by a user at How to share a Google Sheets demo spreadsheet.
The problem with sharing it editable is that anyone can trash the sheet. Surely it's better just to share it ...
0
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1answer
17 views
How to set Google Drive folders to public after latest change
Up until fairly recently there was a straightforward easy to find option in the share or get link settings that had a straight up 'public' settings for Google Drive folders.
Does anyone know the ...
0
votes
1answer
23 views
Can others lose access to a sharing folder on Google Drive, if you move it to a new folder you haven't shared with anyone?
I have shared a folder from Google Drive, that was created and lives on My Drive. Let's call it Folder A.
Folder A is shared with a few people I used to do projects with, but no longer am. I don't ...
0
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0answers
42 views
In Google Docs, can I hide other users' from the other users?
I want to share a Google Doc with a team for editing, at the same time I want to hide their emails and names from each other (they all don't know each other, freelancers). Is there a way I can do so?
0
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0answers
30 views
How to exclude one Google Group member from accessing Drive?
In a school, users groups (Google) are being used:
to send emails to members of the group
to grant access to specific shared folders in Google Drive
We want a member to be part of a specific group (...
1
vote
0answers
37 views
Within a “Shared Drive” in Google Workspace, how can I share a video that starts at a specified time?
Within a "Shared Drive" in Google Workspace, how can I share a video that starts at a specified time? Solutions posted previously on this forum do not work.
I have uploaded a video to a ...
0
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0answers
27 views
Copy Google Drive document activity/changes history
Making a copy of Drive's Google Document will not transfer over any of the metadata such as changes made or version history. This applies to their suite in general (Forms, Sheets, Slides, etc.) Is ...
0
votes
1answer
19 views
OR/AND in Google Drive search terms?
I can imagine situations where it would be really nice to be able to use complex conditions on Google Drive searches. Is it possible to OR and AND search terms?
Right now, I'd like to search on Google ...
1
vote
0answers
13 views
set preview image for Google drive folder link sharing
I have a Google Drive folder with link sharing turned on. I want to set a preview image, for social media.
Right now, it uses a low resolution Google Drive logo expanded to fit the preview image size, ...
1
vote
1answer
43 views
Are contents in the Google Drive indexed for searching?
I am applying for graduate admissions this year and one of my publication is in stage in publication with the journal.
I have uploaded the paper on Google Drive and I am planning to provide the link ...
1
vote
2answers
52 views
Allow others to share my file/folder in Google Drive
I have shared a folder in my Google Drive with several contacts.
Can I grant permission to some of them, for them to be able to share with others?
(Sort of making them admins of the folders).
This is ...
3
votes
2answers
5k views
Why does Google Drive have a “change ownership” option for files that don't support it?
You can only transfer ownership of Google files and folders
https://support.google.com/drive/answer/2494892
Due to this quote, as shown in to How can I transfer ownership of a file in Google Drive ...
2
votes
3answers
10k views
How can I access to “shared with me” folders?
Obviously, shared with me folders are visible on the Google Drive web, but I cannot find them on my local Google File Stream. One suggestion online was to create a shortcut on my own Google Drive, but ...
0
votes
3answers
2k views
Using Anyone with the Link can View, can the user download the shared file in Google Drive?
I have to share a self-taken video to a large number of people via Google Drive. I think the easiest way is to use "Share" -> "Anyone with the link can view" option. However, ...
1
vote
1answer
44 views
What's the best way to allow people to download multiple files in different folders from Google Drive?
I have some files that I want to distribute to people which is not a large group of people. Let's say 10 downloads of all files a week.
The number of files are are about 50, and the total size is 10 ...
1
vote
1answer
63 views
Identifying all Shared Drive permissions of a user
Our company uses GSuite and has over 20 separate Shared Drives for various departments in the company. This causes an IT nightmare whenever we need to revoke access to someone such as a consultant ...
1
vote
0answers
38 views
How to give owner of copied Google Sheets doc same permissions as he has in the folder it's copied to?
We have a master form in Google Sheets that is copied by team members and shared with their clients to be filled in. We are using personal Google accounts associated with work emails, not G Suite ...
1
vote
3answers
11k views
Google Drive - “File is in owner's trash” - how to download
I received a link to a file on Google Drive. When I try to open it, it says "File is in owner's trash" and there is no Download button.
How can I download it?
0
votes
1answer
701 views
If I delete a file from my “shared with me” files, is it deleted for anyone else that file may have been shared with as well?
In my Shared With Me folder in Google Drive I have several files that have been shared with me along with others. If I "remove" that file from my Shared With Me folder will those files still be ...
0
votes
1answer
62 views
How to migrate apps and stuff to g suite from regular gmail account
Summary
How can I use my new G Suite identity in my existing Google Apps Script and other google back-end services? Even a vague concept clarification or pointer in the right direction would be ...
0
votes
1answer
117 views
Change display name on Google Docs invitation to edit
Whenever I share a Google Docs/Sheets etc it always shows
email@example.com has invited you to edit
I would like it to show
My name has invited you to edit
I know this is possible, but I do ...
-1
votes
2answers
9k views
What happens when I delete a folder or document (or PDF) owned by someone else
I have many files and folders owned by someone else.
If I go ahead and simply delete them, will that impact that person in any way - in other words, will their folder, files, or documents get removed ...
4
votes
1answer
597 views
How to share a Google Sheets demo spreadsheet
I find a lot of -especially new- users on the site are having difficulties on sharing a demo sheet so they can be easily helped if any at all.
So, what is the right way to share a demo test sheet?
0
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0answers
38 views
Google Drive: Completely stop sharing
After finishing a project, I am trying to stop the sharing with collaborators.
I am following Google instructions here, but the folder and files still shows the shared icon (one people over the ...
1
vote
0answers
30 views
Notification whenever new sheets are added to shared google-drive spreadsheet
I am using google-drive mostly through Chrome on Linux Ubuntu.
I would like to get notified whenever new sheets are added to a spreadsheet shared by many people.
I've added the notification rule "If ...
2
votes
1answer
28 views
What is GoogleDrive permission merge policy?
Suppose I have a Group that grants Read permission on specific file, and a User within the Group that has Write permission.
In that case, what is the permission conflict policy?
From the ...
-1
votes
1answer
24 views
Deleting old/unwanted files
If I no longer in need of a shared document that I do not own, can I delete it without bothering anyone else’s (owners included)
1
vote
2answers
323 views
How to prevent anonymous users from creating new rows
I have a Google sheet that I need to allow anonymous users to access.
I have locked down all cells bar 3 that I want people to be able to edit.
Unfortunately, people can still right click and create ...
1
vote
2answers
209 views
What happens to files when deleted from a shared folder which has been added to their Google Drive?
In our company we have a shared folder which has a lot of resources in that the whole team accesses. Somehow one of the sub folders was "Removed" and I can not work out how to recover the affected ...
-1
votes
1answer
18 views
Can I use photos on my personal google drive account for my business website?
Hi I am thinking of images that are used on my website on to the public folder of my google drive account and access it using <img src="some.gdrive.link.com">. Can I use google drive in such way ...
1
vote
1answer
995 views
Transfer ownership from my personal Google Drive account to Google Suite for Education
In my personal Google Drive I have a folder and we are migrating to Google Suite for Education. From my personal user I shared that folder to my new Google Suite user with no problem.
I want to ...
1
vote
2answers
1k views
Is there a way to allow users to access Google Sheets with installable triggers without manually signing in?
I have set up a Google Apps Script that validates data that is entered into various Google Sheets files. I am looking for a way to allow users to access those Google Sheets files without making them ...
0
votes
3answers
8k views
In Google Drive, does 'remove' delete file? It says it's still accessible by collaborators
In Google Drive, does 'remove' delete a file? It says it's still accessible by collaborators, and my GB looks the same.
So it looks like the file is still there somewhere, not deleted, using space, ...
2
votes
1answer
112 views
Google Sheets sharing based on dynamic list?
I'm betting this is way beyond Sheets' capabilities, but my workgroup is large and changes frequently. It would be ideal to be able to share Sheets documents based on a column of values in another (...
1
vote
2answers
48 views
Is it possible to have different URLs for edit and view of the same Google Drive folder?
I'd like to share the same Google Drive folder with a group of people and within that group, some have edit access.
However, when I share that link to the folder to view, if I go back to that folder ...
1
vote
4answers
24k views
How to disable Edit suggestions from users in Google docs
I've written a doc and I keep getting Edit suggestions from readers on it it's unreadable. How do I turn comments off?
1
vote
1answer
43 views
How is selected default domain for Drive shared links?
My company is a group which owns several domains, and we are operating a single federated G Suite environment with many domains.
When I try to share an uploaded document from the Android applet (2.19....
1
vote
1answer
2k views
What does the “Share it with the same people” option do when making a copy?
When making a copy of a document in Google Docs from File > Make a copy…, there is an option to Share it with the same people. What does that option do? Does it share the doc with the same people as ...
2
votes
1answer
36 views
Make Drive resources available to all users in organization
My company uses G Suite Basic. I have a handful of company resources that I'd like to make visible and available to everyone in the company via their Drive - things like employee handbook, benefits ...
0
votes
1answer
136 views
How to see all files shared to a specific user Google Drive?
Context: You want to find all the files/folders that you have access to or are part of your organization which are shared to a specific user.
This is an important ability to security if you need to ...
1
vote
0answers
44 views
Can I collaborate with Google Sheets offline on multiple devices?
Can I do something about this:
I manage multiple teams on sites with little or no signal except the small office WiFi spots. I want to have a copy of a single Google spreadsheet on multiple iPads for ...
0
votes
1answer
138 views
How can I create a shared URL pointing to an achor in a Google Docs document's TOC?
I have a Google Docs document which I share with other users through the Share through hyperlink feature.
On that document, on every heading level 1, 2... I use Format > Paragraph style > ...
0
votes
2answers
3k views
When sharing folders on Google Drive do users know who else the folder is shared with? [duplicate]
I want to invite various people to a shared Google Drive folder but do not want each of the users (except myself) to see the names of the other users with which the folder has been shared.
1
vote
0answers
619 views
Streaming MP3s from Google Drive with download prevented
I need to share a folder of documents, including Word docs, PDFs and MP3s but want to disable the download button. I realise I can't share content and completely prevent people from taking a copy, but ...
1
vote
1answer
22 views
Bulk permissioning of Team Drives
I've been looking through the documentation but am coming up empty handed.
How can I assign permissions in bulk across multiple team drives? For instance, a new hire needs to be given Commenter ...
