Questions tagged [google-drive-sharing]

Use for questions about sharing files and folders in Google Drive, Documents, Forms Sheets, Sites, Slides and Scripts

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4 views

What should I see when I have been joined to a family group for shared storage on Google One?

As per usual Google are light on the details for their services. I have Google Drive. I have almost used up my free storage. I have been added as a family member to a family paid group in Google (...
38
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18answers
121k views

How to copy a shared folder into my own Google Drive?

It seems like the Make a Copy option only works for individual files (not for folders). When somebody shares a folder with me on Google Drive, how can I make a copy of that folder in my own Google ...
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2answers
227 views

Check button in Google Spreadsheets specific for each user

I have a Google Spreadsheet with different tasks. I want to implement a check button in the following way: My intention is that the users can't edit the spreadsheet but they have to be able to use ...
9
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2answers
5k views

Is it possible recursively remove permissions / sharing from a single user in Google Drive?

I'd like to remove a specific user from having sharing permissions in a specific tree in our company's Google Drive. I have found that I can select all of the folders at a specific level and remove ...
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5answers
19k views

How do I reset permissions for Google Drive documents in all subfolders?

OK, I've looked everywhere for the answer for this and don't seem to be able to find it. We are trying to get our Google Drive organised so that the right people get access to the right things ...
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3answers
58 views

Limiting Google Drive database edits to data, not structure

If I share access to a database I made in Google Drive, is there a way to allow others to input data but not change or alter my database format?
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1answer
1k views

What happens to a Google Docs history and comments when a user is deleted

If a user is deleted from an organization (no ownership transfer, etc. just deleted), and that user had collaborated on some Google Docs shared with them (not owned by them), what happens to the ...
0
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1answer
18 views

Where do I see the list of recent notifications in google drive webapp?

I got a few notifications on my phone. Examples: Someone commented on a doc and tagged me. Another shared a file with me. I'd like to see these notification on my desktop. Where do I see the list of ...
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2answers
698 views

How to prevent anonymous users from creating new rows

I have a Google sheet that I need to allow anonymous users to access. I have locked down all cells bar 3 that I want people to be able to edit. Unfortunately, people can still right click and create ...
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1answer
10 views

Tracking who a googledoc was shared with

Yesterday I was editing a share list on an excel document. I deleted an email, thinking that it was an out-of-date contact. Now I learn that the owner of that email should never have been there. ...
0
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1answer
9 views

How can I delete a bunch of shared folders from my google drive?

I am not listed as a collaborator or owner of any of these files. When I click on the "Share" button, my name isn't listed anywhere in there. But somehow they're all shared with me. How can ...
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0answers
15 views

change sharing permissions in google web app code

So I have a bot on google drive that among other things sorts files in folders. In the partial code below they are looped and placed in PASS or FAIL folders. The problem I have is that the files get ...
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1answer
56 views

Can I rename a file someone shared with me?

I have several clients who share docs with me. I can see these when I go to docs.google.com. Unfortunately, clients name their files things like "strategy" and I have many clients with ...
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1answer
14 views

Share a PDF file but keep the comments private

I would like to share ~50 pdf files with my collaborator, but not the private comments I have on those files. I wonder if this is possible on Google drive. The easiest solution will be keeping two ...
1
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1answer
887 views

If I delete a file from my "shared with me" files, is it deleted for anyone else that file may have been shared with as well?

In my Shared With Me folder in Google Drive I have several files that have been shared with me along with others. If I "remove" that file from my Shared With Me folder will those files still be ...
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0answers
8 views

How can i restore File/folder structure in Google Drive [duplicate]

I have shared a folder with a few colleague, one of the colleague accidentally deleted the shared folder which caused all the files and folders that was owned by me to return to my root folder under ...
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0answers
11 views

How do I link to a specific file without giving users access to my entire Google Drive? Anyone with the link can see my whole Drive

When I get a link to a file in my Google Drive and share it with someone else, they are able to see my entire Google Drive. How can I restrict access to ONLY the file I am giving the link for?
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1answer
66 views

Are contents in the Google Drive indexed for searching?

I am applying for graduate admissions this year and one of my publication is in stage in publication with the journal. I have uploaded the paper on Google Drive and I am planning to provide the link ...
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0answers
5 views

Create subfolder without inheriting sharing

I have a folder that is shared with a lot of people. I would like to create a subfolder that is shared with only one of them. By default, creating a subfolder will inherit the sharing settings of the ...
2
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2answers
1k views

Does deleting a file from Incoming folder in Google Drive delete the original file?

I'm trying to clean my drive, and there are files that have been shared with me, that I don't want anymore. I select these files, then I remove them. But since they have been shared with me as ...
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1answer
138 views

Change display name on Google Docs invitation to edit

Whenever I share a Google Docs/Sheets etc it always shows email@example.com has invited you to edit I would like it to show My name has invited you to edit I know this is possible, but I do ...
0
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1answer
20 views

How to set Google Drive folders to public after latest change

Up until fairly recently there was a straightforward easy to find option in the share or get link settings that had a straight up 'public' settings for Google Drive folders. Does anyone know the ...
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1answer
51 views

What's the best way to allow people to download multiple files in different folders from Google Drive?

I have some files that I want to distribute to people which is not a large group of people. Let's say 10 downloads of all files a week. The number of files are are about 50, and the total size is 10 ...
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1answer
82 views

Identifying all Shared Drive permissions of a user

Our company uses GSuite and has over 20 separate Shared Drives for various departments in the company. This causes an IT nightmare whenever we need to revoke access to someone such as a consultant ...
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1answer
45 views

Can others lose access to a sharing folder on Google Drive, if you move it to a new folder you haven't shared with anyone?

I have shared a folder from Google Drive, that was created and lives on My Drive. Let's call it Folder A. Folder A is shared with a few people I used to do projects with, but no longer am. I don't ...
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1answer
102 views

When someone shares a Google doc or presentation with me, I no longer get an email notification. How can I fix this?

When a teacher or peer shares a google doc, presentation, or spreadsheet with me, it no longer appears in my Gmail. I have checked my spam, trash, and all my folders. It used to send a notification, ...
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3answers
8k views

How can I copy big data from Shared folder on Google Drive without downloading them?

Somebody has shared some folders with me in Google Drive and is planning to remove that sharing link. What he wants me to do is download all the data into my local system so that he can remove the ...
1
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1answer
56 views

How is selected default domain for Drive shared links?

My company is a group which owns several domains, and we are operating a single federated G Suite environment with many domains. When I try to share an uploaded document from the Android applet (2.19....
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1answer
154 views

How to create a Google sign-up sheet

Is it possible to create a Google sign-up form accessible via iPhone etc. without the need for a Google account? We find we can open from a computer but not a phone if you don't have an account.
2
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1answer
36 views

Make Drive resources available to all users in organization

My company uses G Suite Basic. I have a handful of company resources that I'd like to make visible and available to everyone in the company via their Drive - things like employee handbook, benefits ...
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2answers
53 views

Is it possible to have different URLs for edit and view of the same Google Drive folder?

I'd like to share the same Google Drive folder with a group of people and within that group, some have edit access. However, when I share that link to the folder to view, if I go back to that folder ...
2
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3answers
13k views

How can I access to "shared with me" folders?

Obviously, shared with me folders are visible on the Google Drive web, but I cannot find them on my local Google File Stream. One suggestion online was to create a shortcut on my own Google Drive, but ...
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3answers
9k views

In Google Drive, does 'remove' delete file? It says it's still accessible by collaborators

In Google Drive, does 'remove' delete a file? It says it's still accessible by collaborators, and my GB looks the same. So it looks like the file is still there somewhere, not deleted, using space, ...
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2answers
9k views

What happens when I delete a folder or document (or PDF) owned by someone else

I have many files and folders owned by someone else. If I go ahead and simply delete them, will that impact that person in any way - in other words, will their folder, files, or documents get removed ...
2
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2answers
3k views

Is it possible to make comments visible only to author and owner on Google Docs?

I've been thinking about using Google Docs to share a novel with a few beta-readers because it is simpler than sending every one of them a separate text file and keeping track of the comments across ...
7
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3answers
25k views

Is it possible to see the owner of a public Google Doc?

If I create a public Google Doc that anyone can edit who has the URL, will my Google id or name or anything else be publicly viewable? I tried it and I didn't see anything about the owner in another ...
0
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1answer
96 views

Can a publicly shared file stored in my Google Drive be deleted by someone having "Anyone with the link" editor rights?

Following a concern expressed by a user at How to share a Google Sheets demo spreadsheet. The problem with sharing it editable is that anyone can trash the sheet. Surely it's better just to share it ...
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1answer
42 views

Permanently remove already removed shared files from Google Drive

A few years ago, I had a massive shared directory (shared by me) in my Google Drive with a lot of files (5,000+). This directory was used by multiple users. However, I deleted that directory some time ...
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0answers
16 views

Access Control Priorities?

Does Google Drive process Share permissions like an Access Control List? For example, suppose I have: me@gmail.com - View Only group@googlegroups.com - Edit If "me@gmail.com" is also in ...
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0answers
12 views

How to see the message that I sent while sharing a file or folder in Google Drive

I'm using Chrome Version 90.0.4430.212. The message window doesn't have a "Send a copy to myself" checkbox. In my opinion, emailing the recipient to forward the message is not a smart ...
2
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3answers
13k views

Google Drive - "File is in owner's trash" - how to download

I received a link to a file on Google Drive. When I try to open it, it says "File is in owner's trash" and there is no Download button. How can I download it?
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0answers
667 views

Streaming MP3s from Google Drive with download prevented

I need to share a folder of documents, including Word docs, PDFs and MP3s but want to disable the download button. I realise I can't share content and completely prevent people from taking a copy, but ...
3
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2answers
6k views

Why does Google Drive have a "change ownership" option for files that don't support it?

You can only transfer ownership of Google files and folders https://support.google.com/drive/answer/2494892 Due to this quote, as shown in to How can I transfer ownership of a file in Google Drive ...
12
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2answers
61k views

How can I hide my name on a shared Google Doc?

Just realized my name is clear as day on my documents that I'm sharing with strangers. Meanwhile they all show up as "Anonymous %animal%". How do I make it so my name doesn't show up?
12
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2answers
39k views

How to set several owners for a Google Drive folder?

Strangely enough, I couldn't find any information about this, which I would have thought is a common problem. I want to share a folder with another person I work with. I want to give them the same ...
0
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0answers
87 views

In Google Docs, can I hide other users' from the other users?

I want to share a Google Doc with a team for editing, at the same time I want to hide their emails and names from each other (they all don't know each other, freelancers). Is there a way I can do so?
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0answers
49 views

How to exclude one Google Group member from accessing Drive?

In a school, users groups (Google) are being used: to send emails to members of the group to grant access to specific shared folders in Google Drive We want a member to be part of a specific group (...
5
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3answers
92k views

Can you see who downloaded your music files in Google Drive?

I have some music promos I am sending to friends and other musicians. Is there a way to see who has downloaded my files? This will be good to know who has them and who was not interested.
2
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1answer
326 views

Ban a specific user from commenting on Google Docs

I have a Google Docs document that I allow public comments on. Lately, one specific user has been repeatedly adding unhelpful comments and hiding (marking as resolved) all of everyone else's comments. ...
4
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2answers
3k views

How can I find all files in Google Drive where a user besides myself is an owner?

I'm an owner on all documents that I create, and whenever I share with someone, I usually give them at most "editor" permissions. So, I'd like to find all documents in which I have given another user "...