Questions tagged [google-drive-sharing]

Use for questions about sharing files and folders in Google Drive, Documents, Forms Sheets, Sites, Slides and Scripts

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17 views

Using same Google Spreadsheet with multiple people but different instance

I currently have 10 different Google Sheets that I manage. Multiple people use each sheet daily and I normally have to create new copies each time they need to use them. Is it possible to allow the ...
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18 views

Google Drive: Completely stop sharing

After finishing a project, I am trying to stop the sharing with collaborators. I am following Google instructions here, but the folder and files still shows the shared icon (one people over the ...
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0answers
19 views

Notification whenever new sheets are added to shared google-drive spreadsheet

I am using google-drive mostly through Chrome on Linux Ubuntu. I would like to get notified whenever new sheets are added to a spreadsheet shared by many people. I've added the notification rule "If ...
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1answer
21 views

What is GoogleDrive permission merge policy?

Suppose I have a Group that grants Read permission on specific file, and a User within the Group that has Write permission. In that case, what is the permission conflict policy? From the ...
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1answer
16 views

Deleting old/unwanted files

If I no longer in need of a shared document that I do not own, can I delete it without bothering anyone else’s (owners included)
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2answers
38 views

What happens to files when deleted from a shared folder which has been added to their Google Drive?

In our company we have a shared folder which has a lot of resources in that the whole team accesses. Somehow one of the sub folders was "Removed" and I can not work out how to recover the affected ...
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63 views

Shared documents doesn't remove from view in Google Sheets and Docs

I'm trying to delete a file that I have accessed through a link and therefore appears in my Google Docs or Sheets. They are documents that don't appear in my Drive because it has not been explicitly ...
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24 views

Changing permissions on Google Drive file/folder

I was wondering if anyone could help me, I have a script that I would like to create but I am not sure where to start. I would like a script that takes selected files/folders in Google Drive and sets ...
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1answer
17 views

Can I use photos on my personal google drive account for my business website?

Hi I am thinking of images that are used on my website on to the public folder of my google drive account and access it using <img src="some.gdrive.link.com">. Can I use google drive in such way ...
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1answer
144 views

Transfer ownership from my personal Google Drive account to Google Suite for Education

In my personal Google Drive I have a folder and we are migrating to Google Suite for Education. From my personal user I shared that folder to my new Google Suite user with no problem. I want to ...
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2answers
304 views

Is there a way to allow users to access Google Sheets with installable triggers without manually signing in?

I have set up a Google Apps Script that validates data that is entered into various Google Sheets files. I am looking for a way to allow users to access those Google Sheets files without making them ...
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1answer
34 views

Google Sheets sharing based on dynamic list?

I'm betting this is way beyond Sheets' capabilities, but my workgroup is large and changes frequently. It would be ideal to be able to share Sheets documents based on a column of values in another (...
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1answer
22 views

Is it possible to have different URLs for edit and view of the same Google Drive folder?

I'd like to share the same Google Drive folder with a group of people and within that group, some have edit access. However, when I share that link to the folder to view, if I go back to that folder ...
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20 views

How is selected default domain for Drive shared links?

My company is a group which owns several domains, and we are operating a single federated G Suite environment with many domains. When I try to share an uploaded document from the Android applet (2.19....
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1answer
342 views

What does the “Share it with the same people” option do when making a copy?

When making a copy of a document in Google Docs from File > Make a copy…, there is an option to Share it with the same people. What does that option do? Does it share the doc with the same people as ...
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1answer
28 views

Make Drive resources available to all users in organization

My company uses G Suite Basic. I have a handful of company resources that I'd like to make visible and available to everyone in the company via their Drive - things like employee handbook, benefits ...
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1answer
69 views

How to see all files shared to a specific user Google Drive?

Context: You want to find all the files/folders that you have access to or are part of your organization which are shared to a specific user. This is an important ability to security if you need to ...
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0answers
18 views

Can I collaborate with Google Sheets offline on multiple devices?

Can I do something about this: I manage multiple teams on sites with little or no signal except the small office WiFi spots. I want to have a copy of a single Google spreadsheet on multiple iPads for ...
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1answer
36 views

How can I create a shared URL pointing to an achor in a Google Docs document's TOC?

I have a Google Docs document which I share with other users through the Share through hyperlink feature. On that document, on every heading level 1, 2... I use Format > Paragraph style > ...
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2answers
131 views

When sharing folders on Google Drive do users know who else the folder is shared with? [duplicate]

I want to invite various people to a shared Google Drive folder but do not want each of the users (except myself) to see the names of the other users with which the folder has been shared.
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0answers
34 views

Streaming MP3s from Google Drive with download prevented

I need to share a folder of documents, including Word docs, PDFs and MP3s but want to disable the download button. I realise I can't share content and completely prevent people from taking a copy, but ...
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1answer
16 views

Bulk permissioning of Team Drives

I've been looking through the documentation but am coming up empty handed. How can I assign permissions in bulk across multiple team drives? For instance, a new hire needs to be given Commenter ...
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1answer
24 views

How to apply two general rules to Google Drive sharing?

In G Suite's Google Drive, I can set my folder's permissions to: Anyone who has the link can view, or Anyone at Your Organization who has the link can edit (add, edit, and organize) I want both, and ...
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1answer
122 views

What happens to a Google Docs history and comments when a user is deleted

If a user is deleted from an organization (no ownership transfer, etc. just deleted), and that user had collaborated on some Google Docs shared with them (not owned by them), what happens to the ...
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2answers
956 views

How to publish a PDF file stored in Google Drive on a Google Sites?

I published a Google Sites webpage for anybody to access it with links to PDF files (presentations for my classes). Unfortunately, anybody who tries to download the PDF files needs special permission ...
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1answer
70 views

When someone shares a Google doc or presentation with me, I no longer get an email notification. How can I fix this?

When a teacher or peer shares a google doc, presentation, or spreadsheet with me, it no longer appears in my Gmail. I have checked my spam, trash, and all my folders. It used to send a notification, ...
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1answer
70 views

How do I give write only access to a Google TeamDrive subfolder

I setup a TeamDrive with sub-folders (handins and handouts). I want people to be able to write to the handins folder but not view, and view and edit in the handouts folder.
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1answer
46 views

Where are files that I shared with someone going after he deleted them

I recently discovered a really weird behavior with Google Drive. So here is my folder structure: Folder 1 `-- Folder 1-1 `--- File 1-1-1 `-- Folder 1-2 Folder 2 Folder 1 is shared with a friend User ...
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1answer
65 views

Ban a specific user from commenting on Google Docs

I have a Google Docs document that I allow public comments on. Lately, one specific user has been repeatedly adding unhelpful comments and hiding (marking as resolved) all of everyone else's comments. ...
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1answer
2k views

Restrict access to a sub-folder while sharing access to a folder on team drive [duplicate]

This question was asked by Henk Straten on 5 July 2017 and answered by Zach Saucier: I have a Google Drive folder that I want to share with 2 more people. However I would like to restrict one the ...
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1answer
297 views

Is it possible to make comments visible only to author and owner on Google Docs?

I've been thinking about using Google Docs to share a novel with a few beta-readers because it is simpler than sending every one of them a separate text file and keeping track of the comments across ...
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1answer
39 views

G Suite Allowing Users Without Access to Certain Files, View Those Files

In G Suite, a user that does not have access to certain folders or files, cannot view them from their Drive dashboard. However, it became apparent to us Friday that if a file is moved, its activity is ...
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1answer
25 views

How can I change multiple collaborators to “comment only”, at once?

If I happen to have many people individually editing a shared folder in Google Drive, how can I easily downgrade everybody's access on files that I add? The situation in which this would be needed is ...
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1answer
2k views

How to make only one or a few cells publicly editable in Google Sheets?

I want to publish a tool using Google Sheets that should be as easy to use as possible, so I would not like the user to have to create a copy (requiring a Google account), then editing cells in that, ...
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0answers
972 views

How do I make a Google Form public on the web, but for viewing only? [duplicate]

I'm trying to share a Google Form document in Google Drive and make it public to view, but I don't want anyone to be able to edit it. If I set the link sharing mode to anything other than "Off", the ...
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1answer
9k views

What does it mean to delete a file that's “shared with me” in Google Drive?

I don't use Google Drive very much, but I noticed I had a couple of files in the "shared with me" section of the Google Drive web app. So I decided to remove them from view, and the only way to do ...
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1answer
367 views

How do I share a Google Sheets document and restrict editing to only one column and yet hide the document history from them too?

I have a Google Sheets document that I want to share to many users. However, they must only be able to edit one column. This part seems fine, however, I have numerous other hidden tabs for the purpose ...
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1answer
332 views

Give team drive access to file on third party domain. Aka howto share with team drive?

I am migrating from Google Drive to Google Team Drive. Some of the files in our shared directory were owned by a third party domain. I order to move those to the Team Drive I could either make a ...
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6answers
11k views

How to copy a shared folder into my own Google Drive?

It seems like the Make a Copy option only works for individual files (not for folders). When somebody shares a folder with me on Google Drive, how can I make a copy of that folder in my own Google ...
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1answer
132 views

How to create a Google sign-up sheet

Is it possible to create a Google sign-up form accessible via iPhone etc. without the need for a Google account? We find we can open from a computer but not a phone if you don't have an account.
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1answer
4k views

Shared folder can't be “added to My Drive”

I have two google accounts, call them A and B. A shared a folder, call it A-Drive, with B. B should be able to do an "Add to My Drive" -- but that action is not available. How can this be fixed?
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1answer
395 views

How can I set a Team folder to be accessible by ALL Team members?

I only see the option to Manage members and select which ones. I just want to give the whole team (company) access.
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1answer
553 views

Sharing a Google Drive folder with a Google Group

Can a Google drive folder be shared with a Google group? If yes, can each individual person in the group access the folder through their own personal email address? And if they are removed from the ...
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1answer
1k views

Does Google Drive notify when sharing stops?

Google Drive will send a notification to somebody when I share a Google Sheet with them. Will it also send a notification when I stop sharing that file with them?
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1answer
32 views

Different rights without identification

I have a Google Sheets spreadsheet. I want to share it with people that don't necessarily have a Google account by just sending a URL. It's ok if everyone has the same rights but what if I want some ...
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2answers
58 views

Check button in Google Spreadsheets specific for each user

I have a Google Spreadsheet with different tasks. I want to implement a check button in the following way: My intention is that the users can't edit the spreadsheet but they have to be able to use ...
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1answer
73 views

Secure sharing of data between Google Sheets

I am currently helping a company with their booking system. It uses Google Sheets. I know that data can be shared between sheets. I am wondering if data can be shared between sheets, such that sheet ...
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2answers
491 views

How to hide your selection on a shared file?

I want to share a Google Spreadsheet document as view only, no problem doing that, but the issue is that anyone that views the sheet while I'm working on it can see the cells that I'm selecting (they ...
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4answers
2k views

Google Drive document shared with specific people only, but shows an anonymous edit

Ive got a Google Drive spreadsheet that is shared with a specified number of people. At one stage there was possibly a Google Apps Script as part of the spreadsheet, but i think this is now removed. ...
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1answer
58 views

Do a user's access permissions to a document change if they are removed from the Google Group?

If we have a Google Document and share it with a Google Group, then remove 1 user from that Google Group, will the user who was removed still have access to the Google Document (either as a copy ...