Questions tagged [google-drive-sharing]

Use for questions about sharing files and folders in Google Drive, Documents, Forms Sheets, Sites, Slides and Scripts

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23
votes
9answers
106k views

How can I see who has access to my Google Drive folders?

I have a main folder in Google Drive with lots of sub folders that also have sub folders. The main folder is shared with my team. Some of the sub folders are shared with external people (temporary ...
10
votes
3answers
7k views

Why can't new group members see a folder that I have shared with the group?

I have a folder that I am sharing with a Google Apps group - marketing@acme.org When a new user joins the group, I add him in the Google Apps admin panel groups section, I then expect the user to ...
10
votes
5answers
5k views

Require User to sign in order to edit a document on Google Drive

I have a document shared publicly (anyone with the link can edit). Is there a way of requiring signing-in in order to make any edits? The motivation is to know who is editing instead of "Anonymous ...
7
votes
1answer
18k views

Why are my edits and presence anonymous in Google document when I'm signed in?

I edited a Google spreadsheet document, while logged with my Google account. After looking into revision history, I could see that the revision is not under my name but under "All anonymous users". I ...
7
votes
2answers
29k views

How to set several owners for a Google Drive folder?

Strangely enough, I couldn't find any information about this, which I would have thought is a common problem. I want to share a folder with another person I work with. I want to give them the same ...
7
votes
1answer
2k views

How can I share Google Drive folders with a group?

I'm using Google Apps and trying to share a nested folder structure with many files with a google group. Example Group test@example.com Group Members user1@example.com user2@example.com etc. ...
6
votes
5answers
23k views

IMPORTRANGE() will not update unless deleted and re-pasted

IMPORTRANGE is not updating on one of my sheets. I've been using it on hundreds of other sheets with no update issues but it is no longer functioning for me. The sheet is set to update every minute I ...
5
votes
1answer
10k views

“Anonymous Animals” in Google Drive: for not-yet-accessed shared file?

I recently used Google Drive to share a file with Anyone with the link ("Anyone who has the link can access. No sign-in required."), but did not yet distribute the link to anyone. Thus, I cannot ...
4
votes
1answer
58 views

Do a user's access permissions to a document change if they are removed from the Google Group?

If we have a Google Document and share it with a Google Group, then remove 1 user from that Google Group, will the user who was removed still have access to the Google Document (either as a copy ...
4
votes
1answer
1k views

Permission to unshared document on Google Drive (Google Drive Security)

We've just had a very strange situation happen. A family member just sent my wife (an automated) email from Google asking permission to share a document we don't want to share with anyone else. We ...
3
votes
3answers
2k views

How exactly does sharing work in Google Drive?

I have an Excel spreadsheet I made to track my own scores for an Xbox game I play (TrialsHD, if you are curious). I've made it available to other players so they can track their own scores, but it ...
3
votes
3answers
16k views

Moved files from shared folder and they disappeared

I just suffered a catastrophic data loss and I'm hoping that someone here knows how to recover lost Google docs. I have two Google accounts: one personal, one for work. I created several files for a ...
3
votes
2answers
1k views

How to view orphans in Google Drive

Assume someone shares a folder with me, he remains the owner of the folder. Then I put some (many) files into this folder, of which I am and remain the owner. Then that someone revokes my access to ...
3
votes
2answers
19k views

How do I share a Google Sheet with 'read only' permissions?

Given some Google Sheet I'm aware of the Share button in the top right corner. However, the default settings allow anyone with the share url to edit the sheet. Is it possible to set permissions so ...
3
votes
2answers
2k views

Share permissions set for a group is not effective if a new user is added to the group

Share permissions set for a group is not effective if a new user is added to the group. I set permissions to DocA, DocB, DocC for GroupA consisting of users UserA, UserB. If a new user UserC is added ...
2
votes
1answer
6k views

Fixing permission problems in cross-spreadsheet import when using Apps Script

I created a function in the Apps Script associated with a spreadsheet: function importNotes() { s = SpreadsheetApp.openById('spreadsheet-key').getRange('F2').getNotes(); return s; } Note ...
2
votes
1answer
34 views

Google Sheets sharing based on dynamic list?

I'm betting this is way beyond Sheets' capabilities, but my workgroup is large and changes frequently. It would be ideal to be able to share Sheets documents based on a column of values in another (...
2
votes
6answers
11k views

How to copy a shared folder into my own Google Drive?

It seems like the Make a Copy option only works for individual files (not for folders). When somebody shares a folder with me on Google Drive, how can I make a copy of that folder in my own Google ...
2
votes
1answer
21 views

What is GoogleDrive permission merge policy?

Suppose I have a Group that grants Read permission on specific file, and a User within the Group that has Write permission. In that case, what is the permission conflict policy? From the ...
2
votes
1answer
65 views

Ban a specific user from commenting on Google Docs

I have a Google Docs document that I allow public comments on. Lately, one specific user has been repeatedly adding unhelpful comments and hiding (marking as resolved) all of everyone else's comments. ...
2
votes
1answer
552 views

Sharing a Google Drive folder with a Google Group

Can a Google drive folder be shared with a Google group? If yes, can each individual person in the group access the folder through their own personal email address? And if they are removed from the ...
2
votes
1answer
270 views

How to restrict someone to View access for a GDrive folder if they're in a group with Edit access?

If a Google Drive shared folder or document grants edit access to everyone in a Google Group, is it possible to restrict an individual member of that Group to view-only access? If I: Grant Can ...
2
votes
1answer
856 views

How to prevent user from downloading my Google Sheets

I have made a few useful spreadsheets for my company. I want to put them on Google Sheets, so my colleagues can use it online to make inputs and get results. But I do not want them to know the ...
2
votes
1answer
28 views

Make Drive resources available to all users in organization

My company uses G Suite Basic. I have a handful of company resources that I'd like to make visible and available to everyone in the company via their Drive - things like employee handbook, benefits ...
2
votes
2answers
1k views

Does deleting a file from Incoming folder in Google Drive delete the original file?

I'm trying to clean my drive, and there are files that have been shared with me, that I don't want anymore. I select these files, then I remove them. But since they have been shared with me as ...
2
votes
1answer
163 views

Can Google Drive Document Permissions be centrally managed for free?

Currently, document authors in the not-for-profit community group I belong to grant access to each individual document explicitly to each person who needs access. This isn't convenient when a new ...
2
votes
2answers
489 views

How to hide your selection on a shared file?

I want to share a Google Spreadsheet document as view only, no problem doing that, but the issue is that anyone that views the sheet while I'm working on it can see the cells that I'm selecting (they ...
2
votes
3answers
46 views

Limiting Google Drive database edits to data, not structure

If I share access to a database I made in Google Drive, is there a way to allow others to input data but not change or alter my database format?
1
vote
2answers
304 views

Is there a way to allow users to access Google Sheets with installable triggers without manually signing in?

I have set up a Google Apps Script that validates data that is entered into various Google Sheets files. I am looking for a way to allow users to access those Google Sheets files without making them ...
1
vote
2answers
954 views

How to publish a PDF file stored in Google Drive on a Google Sites?

I published a Google Sites webpage for anybody to access it with links to PDF files (presentations for my classes). Unfortunately, anybody who tries to download the PDF files needs special permission ...
1
vote
2answers
1k views

Google Sheets permissions

I built two separate spreadsheets in Google Drive and spreadsheet "A" has a script that when run, will copy the input data into spreadsheet "B". When I test it, it works perfectly. But I have other ...
1
vote
1answer
2k views

How do I set edit permissions for other users while sharing a document

I share a Google doc with UserA, UserB, UserC. I want administrators AdminA, AdminB or would preferably would like to have a group GroupA comprising the two administrators to have the ability to set ...
1
vote
2answers
37 views

What happens to files when deleted from a shared folder which has been added to their Google Drive?

In our company we have a shared folder which has a lot of resources in that the whole team accesses. Somehow one of the sub folders was "Removed" and I can not work out how to recover the affected ...
1
vote
1answer
22 views

Is it possible to have different URLs for edit and view of the same Google Drive folder?

I'd like to share the same Google Drive folder with a group of people and within that group, some have edit access. However, when I share that link to the folder to view, if I go back to that folder ...
1
vote
1answer
340 views

What does the “Share it with the same people” option do when making a copy?

When making a copy of a document in Google Docs from File > Make a copy…, there is an option to Share it with the same people. What does that option do? Does it share the doc with the same people as ...
1
vote
1answer
16 views

Bulk permissioning of Team Drives

I've been looking through the documentation but am coming up empty handed. How can I assign permissions in bulk across multiple team drives? For instance, a new hire needs to be given Commenter ...
1
vote
1answer
296 views

Is it possible to make comments visible only to author and owner on Google Docs?

I've been thinking about using Google Docs to share a novel with a few beta-readers because it is simpler than sending every one of them a separate text file and keeping track of the comments across ...
1
vote
1answer
9k views

What does it mean to delete a file that's “shared with me” in Google Drive?

I don't use Google Drive very much, but I noticed I had a couple of files in the "shared with me" section of the Google Drive web app. So I decided to remove them from view, and the only way to do ...
1
vote
1answer
394 views

How can I set a Team folder to be accessible by ALL Team members?

I only see the option to Manage members and select which ones. I just want to give the whole team (company) access.
1
vote
1answer
418 views

Joined a Google group now shared files appears to Google Drive?

I recently joined a Google Group and upon joining, several shared files started appearing in my Google Drive. Is there a way to prevent this from happening without leaving the group?
1
vote
0answers
19 views

Notification whenever new sheets are added to shared google-drive spreadsheet

I am using google-drive mostly through Chrome on Linux Ubuntu. I would like to get notified whenever new sheets are added to a spreadsheet shared by many people. I've added the notification rule "If ...
1
vote
0answers
18 views

Can I collaborate with Google Sheets offline on multiple devices?

Can I do something about this: I manage multiple teams on sites with little or no signal except the small office WiFi spots. I want to have a copy of a single Google spreadsheet on multiple iPads for ...
1
vote
0answers
34 views

Streaming MP3s from Google Drive with download prevented

I need to share a folder of documents, including Word docs, PDFs and MP3s but want to disable the download button. I realise I can't share content and completely prevent people from taking a copy, but ...
1
vote
1answer
122 views

What happens to a Google Docs history and comments when a user is deleted

If a user is deleted from an organization (no ownership transfer, etc. just deleted), and that user had collaborated on some Google Docs shared with them (not owned by them), what happens to the ...
1
vote
1answer
132 views

How to create a Google sign-up sheet

Is it possible to create a Google sign-up form accessible via iPhone etc. without the need for a Google account? We find we can open from a computer but not a phone if you don't have an account.
1
vote
1answer
32 views

Different rights without identification

I have a Google Sheets spreadsheet. I want to share it with people that don't necessarily have a Google account by just sending a URL. It's ok if everyone has the same rights but what if I want some ...
1
vote
0answers
82 views

Google Drive: “Anonymous” access to not-yet shared file

I wanted to expand the case described in this question. Probably the topic is more related to security, but I feel like I don't know enough about this, and probably someone might explain better and ...
1
vote
3answers
2k views

How can I copy big data from Shared folder on Google Drive without downloading them?

Somebody has shared some folders with me in Google Drive and is planning to remove that sharing link. What he wants me to do is download all the data into my local system so that he can remove the ...
0
votes
2answers
133 views

Google Sheets sharing setting, “Specific people can access” but can't see each other

For Google sheets sharing setting, I have it on "Specific people can access", but the people can see who has access to that sheet. Is there anyway to make the setting so that the specific people can't ...
0
votes
1answer
69 views

How to see all files shared to a specific user Google Drive?

Context: You want to find all the files/folders that you have access to or are part of your organization which are shared to a specific user. This is an important ability to security if you need to ...