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Questions tagged [google-workspace]

Use for questions about using Google apps features that are specific for Google Workspace accounts. Google Workspace historically was named Google Apps, G Suite (aka Google Suite). Questions about administering services for corporate enviroments and those that require advanced specilized knowledge on email sytems, domain name services, required for professional systems administrators are off-topic. For those questions try Server Fault.

188 questions with no upvoted or accepted answers
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5 answers
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How can I exclude a specific folder from Google Drive search results?

I want to search for let's say *.doc from all my files in Google Drive but I want to exclude results from a certain folder let's say old docs. What do I type in?
jason's user avatar
  • 1,054
5 votes
1 answer
2k views

Add more Google Apps to gmail side panel

I mean to add more Google Apps to show when I click on the Waffle icon in the right side panel of Gmail. In particular, I want to add Groups. I know I can do two other things: The "+" ...
sancho.s ReinstateMonicaCellio's user avatar
4 votes
0 answers
4k views

Allow employees to login after "Why you need your phone"

Our employee is unable to access their Gmail account. I'm going to retype this whole error from a screenshot. We detected an unusual sign-in attempt. To make sure that someone else isn't trying to ...
William Entriken's user avatar
4 votes
0 answers
655 views

Change Google login account in Google foobar question task

I have linked my company Google suite email account with the Google foobar question task. Now I will be leaving the company in a few days after which they will deactivate my account. How can I change ...
debo.stackoverflow's user avatar
4 votes
1 answer
2k views

Why doesn't G Suite Admin password reset option appear?

I am providing support to a small organisation that had G Suite set up for them a few years ago by a company that has now folded. They have given me the account name for the G Suite domain admin, but ...
Oddthinking's user avatar
4 votes
1 answer
5k views

Filter email based on Gmail plus operator, with wildcard

Due to some programming integration tests I've setup to run often, I'm receiving emails to my gmail with a plus address like so: matt+unittest_1 matt+unittest_2 matt+unittest_3 etc. I would like ...
Msencenb's user avatar
  • 141
4 votes
0 answers
518 views

Office 365 forwarding email to gmail goes to spam because fails DMARC

With Office 365 set to forward emails to Google Apps (i.e. Gmail), the forwarded messages are going to spam because according to the Gmail interface, they have "a from address in example.com but has ...
g491's user avatar
  • 403
3 votes
0 answers
1k views

Open all Google Docs in view mode by default regardless of each doc's settings?

Is there a way to set my Google [Workspace] account so that any time I open a link someone has sent me to a Google Doc (or Sheet, Slides, etc.), it always opens in View mode, regardless of the ...
Spiff's user avatar
  • 131
3 votes
0 answers
1k views

Can I, How do I, stop Chrome from asking to switch/continue Google Profiles when I use another account on Gmail or GDocs

When I login to another of my Google Accounts, Chrome Asks if I want to switch/continue in that profile. I want to be able to stop this notification behaviour, because the pop up is annoying. I do ...
TheArchitecta's user avatar
3 votes
0 answers
683 views

Google Calendar: deleting alert from recurring event invite doesn't stick

I have various recurring events I have been invited to on Google Calendar (GSuite). Some of them are not actually meetings or I am not interested in being alerted for them, yet they come preconfigured ...
shim's user avatar
  • 131
3 votes
0 answers
778 views

Google Calendar - How to Get Multi-Day Events to Show as Blocks of Time

I'm adding multiple blocks of non all-day, multi-day, events for my upcoming Code Fellows classes. I've found that Google Calendar, in both the week and day view, has no way apparent way of showing ...
paulmrest's user avatar
  • 131
3 votes
0 answers
800 views

Sync Google Docs Action Items with Google Tasks

In Google Docs (as well as Sheets and Slides), one can assign an "action item" (e.g. some to-do) to another person by marking him/her in a comment (link). Also, there is the "Google Tasks" feature ...
Bernd's user avatar
  • 153
3 votes
0 answers
465 views

Make a private reply without "Private message regarding" in the subject line

I am trying to set up a Google Groups collaborative inbox (I have Google Apps for work) to handle emails from the public to members of a team. While playing around, I found that when I select "reply ...
lzam's user avatar
  • 131
2 votes
1 answer
39 views

How can I transfer ownership of a YouTube channel from an organization account to my personal accout?

I have a Google Workspace for Business subscription that is no longer needed. I'd like to shut it down to save the monthly cost. There is however a YouTube channel linked to it and I'd like to ...
Mars Robertson's user avatar
2 votes
0 answers
301 views

Automatically reject conflicting Google Calendar invites

How do I auto-decline invites that are overlapping with the events I have already accepted invite for? Apparently, Google stopped supporting this feature and the Labs features is not even visible to ...
kunal's user avatar
  • 233
2 votes
0 answers
115 views

Ask Google to remove email ALIAS (from a domain I own) from a GMAIL account

Facts: I have a Google Apps account with my domain: example.com I created a user for my domain: [email protected] Alice registers [email protected] as an email alias for her gmail account: alice@...
Pablo Santa Cruz's user avatar
2 votes
0 answers
1k views

How to Google Takeout my Shared Drives? (in 2020)

I have spent days migrating all our files into shared drives in Google Drive. After doubling the cost of our service to allow shared drives. Now how do I download all those files as part of Google ...
William Entriken's user avatar
2 votes
1 answer
53 views

Displaying specific column header for cells, based on the cell value and its row header

I have a very large table looking somewhat along the lines of the below example: Date1 Date2 Date3 Date4 Date5 ShiftA ShiftB ShiftA ShiftB ShiftA Person1 x x x ...
Alexander Mattsson's user avatar
2 votes
1 answer
278 views

G Suite selective email migration from Gmail

I am interested in partially migrating emails from my personal google account to my new G Suite account. I want to migrate all emails containing a certain label and no others. I know there is an ...
Yonatan Golan's user avatar
2 votes
1 answer
183 views

Is there a shortcut for Edit Master in Google Slides?

Is there any shortcut (keyboard or otherwise) for quickly editing a slide master in G-suite? In Powerpoint one can shift-click the view buttons which works well. I'm looking for something similar for ...
TrevorJ's user avatar
  • 121
2 votes
0 answers
48 views

How to forward non-user emails to external gmail?

I have a contractor outside of my company that I'd like to forward emails to using an e-mail from my domain, but I don't want to create and pay for a user account under my G Suite domain. Therefore: ...
DavidD's user avatar
  • 121
2 votes
0 answers
418 views

Publish Bitbucket pipeline artifacts to a Google Drive

I am managing some documents in Git version control, hosted on Bitbucket. Upon a push to Bitbucket, I would like the latest version of these documents to be visible to a select group of people. It ...
John Walker's user avatar
2 votes
0 answers
26 views

Making a group email list for multiple org members to get emails from external sources?

In the past it was pretty straight forward to make a group with proper permissions without worry in Google Apps' Groups Admin function. I frequently used it to create a recipient group for services ...
ylluminate's user avatar
2 votes
2 answers
182 views

Unable to find and locate the "Third-party data sources card"

I am trying to create my own custom Google Cloud Search and following this documentation. I need to add a data source through the G Suite Admin console. I login to my Admin console I go through the ...
Ab Abrams's user avatar
2 votes
2 answers
5k views

Google Groups sends valid emails to spam / moderation from within our domain

How can I adjust the settings so all the users within our google groups domain have their messages approved to go through? Recently it seems the spam/moderation filter has been much more aggressive, ...
jkeesh's user avatar
  • 121
2 votes
0 answers
64 views

Can I import a calendar and have that count toward my free / busy

In Google Calendar you can import other calendars into your display. For example, I imported my personal calendar into my work calendar. However, items from imported calendars are not taken into ...
SCdF's user avatar
  • 163
2 votes
0 answers
940 views

Replacing the catch-all feature of g-suite gmail with a whitelist

I use about 100-150 email addresses using the catch-all feature of gmail in g-suite. When I sign up for a new service I make up an email address for that service so they don't have my real email ...
gman's user avatar
  • 813
2 votes
0 answers
66 views

How to Create a Global Calendar in Google Apps

How can we make a calendar global in Google Apps? I want the calendar to appear in the "My Calendars" box when I type the name of the calendar. So far what I have done is to create the calendar and ...
bgmCoder's user avatar
  • 442
2 votes
0 answers
36 views

Create a new user with limited access to internal user calendars

We are using Google Apps with Gmail and Calendar. The default settings for calendar visibility is set to shared, all internal users can see each other. The task is to create a new user with limited ...
user avatar
2 votes
0 answers
117 views

Google Photos Search vs Drive Search results difference

I've just encountered a weird behavior on the Google photos search. I have a Google account which I'm using only for storing photos. All the photos are uploaded via the Google photos app (so there ...
yurikleb's user avatar
2 votes
0 answers
1k views

Google Chat (Hangouts) not showing company users in search?

When logged into Gmail and using Chat, if I have a coworker named Bob Example and I started typing Bob in the search in the lower left for chat (or type Bob and click the magnifying glass,) Bob ...
Bart Silverstrim's user avatar
2 votes
0 answers
1k views

How to match width of a group of columns in a Google Docs table

I'd like to make a group of columns in a table in Google Docs. Is there any way to do this? Something like the Distribute Columns Equally menu item in Microsoft Word? So far the best I've been able ...
dlu's user avatar
  • 531
2 votes
0 answers
173 views

Can't use domain alias to log in to Google apps legacy free edition

I have been using Google apps free legacy edition for my domain (say- abc.com) last few years. Now, I want to add some of my colleagues to this service with a new domain as alias (xyz.com). After ...
Morison's user avatar
  • 121
2 votes
0 answers
155 views

Gmail E-Mail forwarding add sender as CC

So our company is using Google Apps (or Gmail) to handle our emails. I've created an user with the address [email protected] and added an email forwarding to [email protected] to automatically create ...
wawa's user avatar
  • 141
2 votes
0 answers
643 views

Open Recent instead of My Drive in Google Drive

Is it posible to open Google Drive on Recent items instead of My Drive? I saw the website opens the url https://drive.google.com/drive/#my-drive, and what I need is to open https://drive.google.com/...
jherran's user avatar
  • 121
2 votes
0 answers
138 views

Share all photos from Android phone with company Circle

We use Google Apps and a bunch of Android phones. We do civil construction work and my people are always on the ground taking pictures with their Android phones. The phones are only for work-related ...
ddutra's user avatar
  • 133
2 votes
0 answers
338 views

Import messages from Exchange to Google Groups Collaborative Inbox

At the moment we are an Exchange house and wanting to move to Google Apps. We currently have a shared inbox in Exchange that we want to move to Google's Groups Collaborative Inbox but there only seems ...
Jane More's user avatar
2 votes
0 answers
1k views

Is there a way to reschedule a meeting that I didn't set in Google apps calendar?

When I get invited to a meeting, I want to be able to reschedule the meeting but the calendar tells me You are about to make changes that will only be reflected on calendar [email protected] From ...
Michael's user avatar
  • 489
2 votes
0 answers
248 views

One Google Apps account not receiving email, all other are

The main account on my Google Apps account is not receiving email, and all the others are. I sent test emails from an external account and they were received by all other accounts except for one. Any ...
nkcmr's user avatar
  • 121
2 votes
0 answers
153 views

How does email routing work when deleting a Google Apps domain?

Our business is changing domain names and needs to migrate from one Google Apps for Business account to another. I've taken care of the data migration, but now we need to redirect mail from the old ...
user1238763's user avatar
2 votes
1 answer
624 views

G Suite 2fa disable SMS

Is there any way to disable SMS 2fa for G Suite as a company-wide policy? I can see that you can enforce "security key" only, but we want to keep the other options available too, like Google ...
Travis Reeder's user avatar
2 votes
1 answer
266 views

Is it possible to download a Google data archive for an account on a Google Apps domain?

Google now provides the capability to download an archive of one's Gmail and other data. This appears to be available for my @gmail.com account, but I also have a domain being managed by Google Apps. ...
Dan J's user avatar
  • 121
2 votes
1 answer
638 views

How to Purchase Additional Drive Storage with Legacy GSuite

My group uses a Legacy Free Addition of G Suite (which continues to be offered indefinitely, whether used by a single person, a couple people, a family, a non-profit, or any other group). We purchased ...
Brandon's user avatar
  • 185
1 vote
0 answers
8 views

Gmail - User is a group is not receiving emails

We use gmail with workspaces, or G-Suit or whatever it's called. We have a group, say [email protected]. Some of our members and aliases in that group are not receiving emails and I have no idea why. After ...
Vanity Slug - codidact.com's user avatar
1 vote
1 answer
18 views

How to block time using external calendars in Google Calendar?

Our company uses Google Workspace for mail and calendars. I have added my private Google account's calendar as an external calendar in my company's calendar to show "busy" slots. ...
Roman Semko's user avatar
1 vote
0 answers
103 views

My Workspace account's profile picture not shown to Gmail recipients

My Google Workspace account profile image isn't displaying to Gmail recipients. I followed the instructions from Control what others see about you across Google services for my Workspace account. In ...
Brendan Evans Moorehead's user avatar
1 vote
0 answers
59 views

Removing sharing permissions from subfolder to group, without removing them from parent folder

In Google Workspace, I have a folder tree shared with several Google Groups. As a rule, subfolders inherit the same permissions of the folders tree's root folder. If folder parent is shared with ...
user42221's user avatar
1 vote
1 answer
326 views

Error trying to login: "This service cannot be accessed because your login request contained saml assertion that has already been used once"

My Google Workspace account is disabled and I don't know why. I am seeing this error: "Google Workspace - This service cannot be accessed because your login request contained saml assertion that ...
Tamia s Jones's user avatar