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Tl;Dr I am looking for ways to search and label or remove multiple emails, with the purpose of fast cleaning the email so that I am able to see with ease what is important or not

Here is a detailed list of what I would like to accomplish:

Goal 1:

  • 0 emails unread in inbox
  • Never miss an important email, like communications from work, collaborators, landlord, etc.

Method: Empty Inbox Mindset Model (0 emails unread in inbox)

Solution:

  • Have an email account for only important communications checked daily (goal 0 emails unread), less emails are easier to manage.
  • Have a separate email account for all the other digital social accounts

Goal 2:

  • Keeping the email account with the clutter of sub-accounts organized

Situation:

  • in Gmail 100+ unread emails, goal: 0 emails unread in inbox

Implications:

  • all important read or unread*** emails were labeled, while keeping 0 emails unread in inbox

Context:

I open the inbox and there are 100+ emails

*** unread emails - most emails are useless information, some sources send mostly promotional stuff, I look there when I need the product or service, else marketing is designed to play with attention, and I like to keep my focus on what I want

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  • please explain in plain english how I can improve this or what is the issue. both the question and the answer are for "my library" and this is what I do it at the moment.
    – Bogdan
    Commented Jun 9, 2020 at 16:02
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    I got here doing this research, I don't know if this is really the right community to share this information but I was looking for ways to search and label or remove multiple emails, with the purpose of fast cleaning the email so that I am able to see with ease what is important or not
    – Bogdan
    Commented Jun 10, 2020 at 15:38
  • Originally posted by the OP in the question: - I am looking for ways to gain some reputation by sharing what I do. - I hope this helps somebody and Feedback is welcomed.
    – Rubén - Volunteer Moderator - ♦
    Commented Jun 10, 2020 at 15:54
  • This might be interesting: Is there an etiquette for asking questions originally intended to be self-answered?
    – Rubén - Volunteer Moderator - ♦
    Commented Jun 10, 2020 at 16:12
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    Thank you Ruben I will look into that :)
    – Bogdan
    Commented Jun 10, 2020 at 18:12

1 Answer 1

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What I do so far:

  • multiple Google Accounts
  • automated filters keep important emails organized
  • manual cleanup when 100+ emails using smart search queries

Multiple Google Accounts:

  • Chrome Browser Sync and multiple Users (intent specific)
  • 1 Email for business related stuff
  • 1 Email address for each context of interest

ex:

HQ business, dev programming, music, etc

*** I believe this helps also with helping the algorithms give the suggestions according to the context of interest, having a more focused online behavior based on intent.

Automated Filters:

  • lable any important email by domain

Cleanup when 100+ emails: Smart Search Queries:

  1. inbox > search: has: userLabels
  2. select All > Archive (emails remain undread labeled and archived) (120/240 nice :D)
  3. filter bulk unwanted emails, newsletters, promotions > label/unsubscribe/spam
  4. label important emails
  5. finally read the important emails
  6. keep it clean
  7. focus on the important: inbox search > has:userlabels label:unread

Useful resources:

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