Currently, document authors in the not-for-profit community group I belong to grant access to each individual document explicitly to each person who needs access.

This isn't convenient when a new member joins the group as existing documents then have to be individually shared with the new member. This is hard to organise as there are several authors and no way to manage this centrally.

Is there a way to define group(s) and share documents to a group so that a new member added to a group instantly has access to all the existing documents or some other method to simplify permissions?

Ideally, permissions should be able to be managed centrally rather than us all having to maintain groups (or similar) individually.

Note: We use the free Google Drive offering and do not have a domain defined via Google Apps etc.

Edit: We are in Australia.

migrated from superuser.com Jan 30 '14 at 6:33

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Yes, you can sign up for Google apps for nonprofits. Just search that term. You can host everything off Google's servers, but no email @yourdomain.com.

  • 2
    Thanks @chabgo, this looked very promising but according to google.com.au/nonprofits/join "Google for Nonprofits is open only to organizations based in the United States, England and Wales" – Neil Robertson Jan 30 '14 at 7:22
  • Where are you based? – chabgo Jan 31 '14 at 16:39
  • I updated the question to show where I am based. Thank-you! – Neil Robertson Feb 1 '14 at 1:36
  • It looks like eligibility for the Google for Nonprofits program has now been expanded to Australia, Canada, Chile, Czech Republic, England, France, Hungary, Japan, Mexico, New Zealand, Poland, Slovakia, Wales and the United States. – Neil Robertson Feb 26 '15 at 0:04
  • That's wonderful, remember to vote this up now as solution! – chabgo Mar 1 '15 at 11:03

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